Illustrative previewA build-to-order Business Central extension that adds true fund accounting for nonprofits and NGOs:
restricted-fund dimensions, donation and pledge tracking, donor management, and restricted-vs-unrestricted reporting by fund and program.
What is Nonprofit & NGO Fund Accounting for Business Central?
A build-to-order Business Central extension that adds true fund accounting for nonprofits and NGOs: restricted-fund dimensions, donation and pledge tracking, donor management, and restricted-vs-unrestricted reporting by fund and program. Built to order by ECOSIRE for Dynamics 365 BC (build-to-order) — indicative price from $999.00 USD; request a quote for a scoped proposal.
Key Features
Built to order, done for you
No DIY setup — a working app, built, installed and supported by ECOSIRE.
- 1
You order
Start with a one-time build price. We scope it with you at kickoff.
- 2
We build & install
ECOSIRE builds, configures and installs it on your Dynamics 365 Business Central.
- 3
Go live + support
You go live in about one working week, with two weeks of go-live support. Defects in the code we deliver are fixed free of charge.
About this Product
Microsoft Dynamics 365 Business Central is built for commercial profit-and-loss accounting, not for the fund-based stewardship model that nonprofits, NGOs and faith-based organizations are required to report on. Out of the box there is no concept of restricted versus unrestricted net assets, no donor or pledge subledger, and no clean way to prove that a grant was spent only on its intended program.
This extension closes that gap. ECOSIRE builds it for your tenant as a per-tenant AL extension (not a generic AppSource download), installed directly on your Business Central environment and supported by our team. It models funds as a dedicated global/shared dimension so every G/L entry, posted document and report can be sliced by fund, program and donor without changing your chart of accounts. Restricted and unrestricted balances are tracked separately, and release-from-restriction is handled as an explicit, auditable posting.
On top of the dimension layer we add a donation and pledge subledger (new tables and list/card pages via AL table and page extensions), donor and member master records, and pledge schedules with outstanding-balance aging. Event subscribers on the G/L posting routines enforce fund integrity at post time, and a Job Queue entry can age pledges and post recurring designated gifts automatically.
Reporting includes restricted-vs-unrestricted statements and budget-vs-actual by fund and program, surfaced as Business Central pages and account schedules, and exposed over the standard OData/REST API for Power BI, Dataverse or a donor portal. Dedicated permission sets keep development, finance and grant-reporting roles separated. Everything is delivered scoped to your real fund structure, grant terms and reporting calendar — built to order, installed, and maintained.
What you get
- A per-tenant Business Central AL extension (.app) built to your fund, program and grant structure, installed on your sandbox then production environment
- Configured fund/program global dimensions, dimension sets and default-dimension rules mapped to your chart of accounts
- Donation, pledge and donor data model with list/card pages, plus migration of your existing donor and pledge data where provided
- Restricted-vs-unrestricted and budget-vs-actual account schedules and analysis pages configured to your reporting calendar
- Permission sets and role-center entry points for finance and grant-reporting users
- OData/REST endpoint configuration with a sample Power BI report or Dataverse mapping where in scope
- AL source, deployment package and a written admin/runbook handover document
- Post-go-live support window with bug fixes and BC update compatibility checks
Who this is for
Nonprofit Finance Director
Owns the audit and board reporting, and needs defensible restricted-vs-unrestricted statements and proof that grants were spent on purpose — without maintaining a spreadsheet alongside Business Central.
NGO Grants & Compliance Manager
Tracks multiple donor grants with distinct restrictions and reporting periods, and needs budget-vs-actual by program plus pledge aging to satisfy funder reporting obligations.
Faith-Based / Membership Org Administrator
Manages members, designated giving and pledge campaigns, and wants donor records, giving history and recurring designated gifts handled inside Business Central rather than a separate donation tool.
How Nonprofit & NGO Fund Accounting for Business Central Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Dynamics 365 Business Central Native |
|---|---|---|---|---|
| True restricted vs unrestricted net-asset tracking | Included | Partial support | Partial support | Not included |
| Fund/program modeled as native BC dimensions (no COA bloat) | Included | Partial support | Partial support | Partial support |
| Donation, pledge and donor subledger | Included | Partial support | Included | Not included |
| Budget vs actual by fund and program | Included | Partial support | Partial support | Partial support |
| Built and scoped to your exact grant/reporting structure | Included | Included | Not included | Not included |
| Installed and supported by the vendor on your tenant | Included | Partial support | Partial support | Not included |
| OData/REST API exposure for Power BI / Dataverse | Included | Partial support | Partial support | Included |
| Tested for compatibility across BC update waves | Included | Not included | Included | Included |
Frequently Asked Questions about Nonprofit & NGO Fund Accounting for Business Central
Is this a Microsoft AppSource app I can install instantly?
No. This is a build-to-order per-tenant extension. ECOSIRE develops the AL extension against your actual fund, program and grant structure, then installs it on your Business Central sandbox for validation and promotes it to production. There is no instant AppSource download — the trade-off is that what you receive fits your reporting model precisely rather than a one-size-fits-all template.
How long does delivery take?
A typical engagement runs about one working week from the discovery call, depending on how many funds and grants you track, whether you need donor/pledge data migrated, and the complexity of your reporting. We confirm a firm timeline after a short scoping session and deploy to a sandbox first so you can review before anything touches production.
How do ongoing support and Business Central updates work?
Every build includes a post-go-live support window for bug fixes. Because Microsoft ships Business Central major updates twice a year, we test the extension against each upcoming release wave on your sandbox and patch any breaking AL or API changes. Continued maintenance after the included window is available on a support agreement.
Will this change our chart of accounts or break existing accounting?
No. Fund and program are added as Business Central dimensions, not as new G/L accounts, so your chart of accounts stays clean and existing postings are unaffected. The extension layers on top of standard posting routines via event subscribers and adds its own tables and pages — it does not modify Microsoft base objects in a way that blocks future updates.
Can the donation and fund data connect to Power BI or a donor portal?
Yes. Funds, donations and pledges are exposed through Business Central's standard OData v4 / REST API and can be mapped to Dataverse virtual tables. That lets you drive Power BI dashboards, Power Automate flows or a low-code donor portal from the same data, with permission sets controlling what each integration can read.
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Nonprofit & NGO Fund Accounting for Business Central
A build-to-order Business Central extension that adds true fund accounting for nonprofits and NGOs: restricted-fund dimensions, donation and pledge tracking, donor management, and restricted-vs-unrestricted reporting by fund and program.
- Fund as a dedicated Business Central global dimension applied to every G/L entry, posted document and dimension set — no chart-of-accounts bloat
- Restricted, temporarily-restricted and unrestricted net-asset tracking with explicit, auditable release-from-restriction postings
- Donation and pledge subledger delivered as new AL tables with list and card pages (table and page extensions)
- Donor and member master records linked to contacts, with giving history and lifetime totals