Free RFP Generator

A Request for Proposal (RFP) is a formal document that organisations issue to solicit competitive bids from vendors for a project or service. Use an RFP when your project is complex enough to require competitive pricing, when you need to compare multiple vendors objectively, or when procurement regulations require a formal bidding process. RFPs are standard for ERP implementations, software development, IT infrastructure, and consulting engagements over $25,000.

Yes, completely free — no account, credit card, or email required. Your RFP is generated entirely in your browser using your inputs. Nothing is sent to a server. You can generate, edit, and print as many RFPs as you need.

After generation, every section of the RFP is directly editable. Click on any paragraph, heading, or table cell to modify it inline. You can also add or remove deliverables, adjust milestone timelines, and reorder sections using the up/down arrows. The document reflects your changes live before you print or copy.

The weights in Step 4 (e.g., Technical Approach 30%, Price 25%) tell vendors — and your evaluation committee — how proposals will be scored. A higher weight means that criterion matters more in the final vendor selection. The weights must sum to 100%. These are used in the Evaluation Criteria table in the generated RFP and help ensure your selection process is fair, documented, and defensible.

The generated document follows standard procurement best practices and includes the sections typically required for formal procurement: introduction, scope of work, deliverables, vendor qualifications, proposal format, evaluation criteria, and terms and conditions. However, specific government agencies may have additional mandatory sections, formatting requirements, or regulatory compliance clauses. Always have your procurement or legal team review the final document before release.

The generator includes 12 project type templates: Software Development, ERP Implementation, Website Redesign, Cloud Migration, IT Infrastructure, Consulting, Marketing, Custom Software, Mobile App, Data Analytics, Security Audit, and Digital Transformation. Each template pre-populates relevant scope of work language, technical requirements, deliverables, and evaluation criteria weights specific to that project type.

Click "Print / Save PDF" to export a clean, print-optimised PDF. Remove the left control panel first by clicking "Preview Mode". Share the PDF with vendors via email or a procurement portal. The RFP includes a submission instructions section with a configurable due date and contact details. For complex sourcing processes with vendor portals, shortlisting, and Q&A management, ECOSIRE offers procurement consulting services.

Use the Evaluation Criteria table in your RFP as a scoring matrix. Score each vendor (0–10) for each criterion, multiply by the weight, and sum the scores. The vendor with the highest weighted score is typically your leading candidate. Supplement quantitative scoring with reference checks, demos, and due diligence. ECOSIRE's consulting team can help you run a structured vendor evaluation for ERP or software selection projects.