Quick facts
- Price
- $249.00 USD
- dynamics_365_business_central versions
- —
- Setup time
- 20160 min
- License
- One-time perpetual
- Languages
- 11 languages
One-time Purchase
Expense & Reimbursement Claims for Business Central (HR)
A per-tenant Business Central AL extension for employee expense claims — receipt capture with OCR, per-policy spend limits, multi-level approval routing, mileage and per-diem rules, posting reimbursements straight to AP or payroll. Built, installed and supported by ECOSIRE on your environment.
$249.00USD
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Key Features
Expense Claim document (header + lines) delivered as AL table and page extensions with native list, card and Role Center pages
Mobile and desktop receipt capture via Business Central Incoming Documents with OCR extraction of amount, date and vendor
Per-policy spend limits and expense categories enforced by event subscribers on document validation and release
Multi-level approval routing built on the native Approval Workflow engine (manager, department, finance) with delegation
Mileage claims with configurable per-kilometre/per-mile rates and per-diem rules by destination and duration
Reimbursement posting to AP as a Purchase Invoice or general journal, or export to a payroll run
Multi-currency claims with automatic conversion using Business Central exchange rates
Full dimension, number-series and posting-group integration so claims land in the right G/L accounts
Dedicated permission sets so employees, approvers and finance see only what their role allows
Job Queue offloading for OCR processing and batch posting to keep the UI responsive
In-product notifications and email alerts for pending approvals, rejections and reimbursement status
Audit trail of every claim, edit, approval and posting for compliance review
Optional Power Platform / Dataverse hook so a Power App or Power Automate flow can submit or track claims
Exposed via the Business Central REST/OData API for integration with HR or travel systems
About this Product
Employees still emailing receipt photos and finance still rekeying them into Business Central is where leakage, late reimbursements and policy breaches live. Expense & Reimbursement Claims for Business Central is a per-tenant AL extension that ECOSIRE builds, installs and supports directly on your Business Central environment (cloud SaaS or on-prem), so claims flow from the employee's phone through approval and into your ledgers without a spreadsheet in sight.
Why Choose Expense & Reimbursement Claims for Business Central (HR)
Expense Claim document (header + lines) delivered as AL table and page extensions with native list, card and Role Center pages
Mobile and desktop receipt capture via Business Central Incoming Documents with OCR extraction of amount, date and vendor
Per-policy spend limits and expense categories enforced by event subscribers on document validation and release
Multi-level approval routing built on the native Approval Workflow engine (manager, department, finance) with delegation
Mileage claims with configurable per-kilometre/per-mile rates and per-diem rules by destination and duration
Reimbursement posting to AP as a Purchase Invoice or general journal, or export to a payroll run
The extension is real AL: table and page extensions add an Expense Claim document and lines, with a Role Center, list and card pages that feel native to Business Central. Receipts are captured against Incoming Documents and run through OCR; line amounts, dates and vendor data are extracted for the claimant to confirm. Each line is validated against policy — spend limits by expense category, currency, employee group and date — using event subscribers on document release so out-of-policy claims are blocked or flagged before they reach an approver.
Approval uses Business Central's native Approval Workflow engine extended with multi-level routing (manager → department → finance), delegation and the Notification system, so nothing depends on a third-party portal. On final approval, the claim posts: either as a Purchase Invoice / journal to AP for direct reimbursement, or exported to your payroll run. Mileage and per-diem rules compute amounts from configurable rates.
Everything respects your permission sets, dimensions and number series. Heavy work (OCR, posting batches) runs on the Job Queue. Because it is built to order, the data model, approval tiers and posting behaviour are shaped to your policy — not a generic AppSource template you then fight to configure. ECOSIRE owns the AL source, the AppSource-style deployment as a per-tenant extension, and ongoing support.
What you get
- Per-tenant Business Central AL extension (.app) built to your policy and installed on your cloud or on-prem environment
- Source AL project (table/page extensions, codeunits, event subscribers) handed over or retained under support per agreement
- Configured expense categories, spend limits, mileage and per-diem rate tables matching your policy
- Approval workflow setup with your multi-level routing and approver hierarchy
- Custom permission sets for employee, approver and finance roles
- Deployment to sandbox for UAT followed by production install, plus a short admin and end-user guide
- Post-deployment support window with bug fixes and a Business Central monthly-update compatibility check
Who this is for
HR / People Operations Lead
Wants employees to submit expense and mileage claims from their phone with receipts attached, and to enforce the travel and spend policy automatically instead of chasing paper and email threads.
Finance Manager / AP Controller
Needs approved claims to post cleanly to the correct G/L accounts, dimensions and vendors — or flow into payroll — with a full audit trail and no manual rekeying into Business Central.
Business Central Administrator
Responsible for the tenant and wants a clean per-tenant extension that respects permission sets, the Job Queue and number series, and survives Microsoft's monthly platform updates without breaking.
Installation overview
Download from ECOSIRE
Buy the license on ecosire.com and download the Expense & Reimbursement Claims for Business Central (HR) module ZIP from your account dashboard.
Upload to Odoo
Extract the ZIP into your Odoo custom addons folder on the server (or upload via Apps > Install from file on Odoo.sh / runbot).
Install the module
Activate Developer Mode, open Apps, click Update Apps List, search for Expense & Reimbursement Claims for Business Central (HR), and press Install.
Configure settings
Open the new menu, paste your ECOSIRE license key, connect any external credentials (Shopify, Amazon, Stripe, etc.), and save.
Verify & go live
Run the built-in connection test, sync your first 10 records, and schedule the recurring cron. Contact support if anything fails.
How Expense & Reimbursement Claims for Business Central (HR) Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| Tailored to your exact expense policy, categories and approval tiers | ||||
| Receipt capture with OCR extraction | ||||
| Multi-level approval routing (manager → department → finance) | ||||
| Mileage and per-diem rule engine | ||||
| Reimbursement via AP posting or payroll export | ||||
| Installed and supported on your tenant by the vendor (no DIY) | ||||
| Upgrade-safe AL extension surviving BC monthly updates | ||||
| One-time price with no per-user monthly SaaS subscription |
Frequently Asked Questions about Expense & Reimbursement Claims for Business Central (HR)
+How long does delivery take, since this isn't an instant AppSource download?
This is a build-to-order extension, not a one-click AppSource install. After a short scoping call to confirm your expense categories, policy limits, approval tiers and reimbursement method (AP or payroll), typical delivery is about 2–4 weeks: we build the AL extension, deploy it to your sandbox for user-acceptance testing, then install it as a per-tenant extension on your production Business Central environment. The lead time depends on how custom your approval routing and posting rules are; we confirm a firm date in writing before work starts.
+What happens with support and Microsoft's updates after it's installed?
ECOSIRE retains the AL source and supports the extension on your environment. The price includes a post-deployment support window covering bug fixes and a compatibility check against Business Central's monthly platform updates, so a Microsoft release won't silently break your expense flow. Beyond that window, ongoing support, new features (extra approval tiers, integrations, report changes) and version upkeep are available on a maintenance agreement or per-change basis.
+Is this published on Microsoft AppSource?
No. It is installed as a per-tenant extension directly on your Business Central environment, not distributed through the public AppSource marketplace. That is deliberate — it lets us tailor the data model, policy rules and posting behaviour to your organization rather than ship a locked, generic app. You get an extension that behaves like a native AppSource app but is shaped to your policy.
+Can it reimburse through payroll instead of accounts payable?
Yes. The extension supports two reimbursement paths and we configure the one you need at build time. Approved claims can post as a Purchase Invoice or general journal to AP for direct vendor/employee payment, or be exported into a payroll run so reimbursements appear on the employee's pay. Both can coexist if different claim types are handled differently.
+Does it work with Business Central cloud (SaaS) and on-premises?
Yes. It is written in AL using standard, upgrade-safe extension patterns (table/page extensions and event subscribers — no base-app code modification), so it installs on Business Central online (SaaS) and supported on-premises versions. The OCR receipt capture uses Business Central's Incoming Documents OCR; if you run on-prem we confirm the OCR service configuration during scoping.
+Can employees submit from a mobile app or Power Platform instead of the BC client?
Receipt capture and claim submission work in the Business Central mobile and web clients out of the box. If you want a lighter front end, we can optionally wire the extension to the Power Platform — a Power App for submission or a Power Automate flow for approvals via Dataverse, and the claim data is also exposed on the Business Central REST/OData API for HR or travel-system integration. That Power Platform layer is scoped as an add-on.
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Expense & Reimbursement Claims for Business Central (HR)
A per-tenant Business Central AL extension for employee expense claims — receipt capture with OCR, per-policy spend limits, multi-level approval routing, mileage and per-diem rules, posting reimbursements straight to AP or payroll. Built, installed and supported by ECOSIRE on your environment.
- Expense Claim document (header + lines) delivered as AL table and page extensions with native list, card and Role Center pages
- Mobile and desktop receipt capture via Business Central Incoming Documents with OCR extraction of amount, date and vendor
- Per-policy spend limits and expense categories enforced by event subscribers on document validation and release
- Multi-level approval routing built on the native Approval Workflow engine (manager, department, finance) with delegation