Quick facts
- Price
- $299.00 USD
- dynamics_365_business_central versions
- —
- Setup time
- 45 min
- License
- One-time perpetual
- Languages
- 11 languages
One-time Purchase
Expense Management for Business Central
A per-tenant AL extension that lets employees capture receipts on mobile with OCR, log mileage and per-diem, reconcile corporate card statements, and route everything through a policy-checked approval workflow straight into Business Central purchase invoices and the general ledger. Built, installed and supported by ECOSIRE on your tenant.
$299.00USD
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Key Features
Mobile receipt capture with OCR that reads vendor, date, gross/net amount and VAT, pre-filling the Expense Report card
Custom AL Expense Report header/line tables and pages, integrated with the Business Central Role Center and activity tiles
Mileage tracking with configurable per-kilometre/per-mile rates, vehicle types and date-effective rate tables
Per-diem and travel-allowance tracking against trip start/end dates with daily and partial-day rules
Corporate credit-card statement import (CSV/OFX/camt.053) with automatic matching of statement lines to captured receipts
Policy enforcement engine — category limits, receipt-required thresholds and duplicate detection block out-of-policy claims at entry
Multi-step approval workflow built on the BC approvals framework with delegation, amount-based routing and audit trail
Automatic posting to vendor or employee purchase invoices and the general ledger with correct dimensions
Full VAT/tax breakdown per expense line using your BC VAT posting setup, including reverse-charge and non-deductible handling
Event subscribers on posting and validation routines so the extension stays upgrade-safe across BC monthly releases
BC REST/OData API endpoints exposing expense reports and lines for Power BI, Power Automate and external apps
Optional Dataverse / Power Platform integration driving a Power App capture front end and Power Automate notifications
Job queue entries for unattended OCR processing and scheduled card-statement import
Scoped permission sets separating employee submitters, approvers and finance administrators
AL automated test codeunits covering policy rules, matching and posting, delivered with the source
About this Product
Business Central has no first-class employee expense module — finance teams end up stitching together spreadsheets, manual purchase invoices and email approvals. This extension closes that gap as a properly engineered AL solution that ECOSIRE builds to your policy, installs as a per-tenant extension on your Business Central environment (cloud SaaS or on-prem), and supports.
Why Choose Expense Management for Business Central
Mobile receipt capture with OCR that reads vendor, date, gross/net amount and VAT, pre-filling the Expense Report card
Custom AL Expense Report header/line tables and pages, integrated with the Business Central Role Center and activity tiles
Mileage tracking with configurable per-kilometre/per-mile rates, vehicle types and date-effective rate tables
Per-diem and travel-allowance tracking against trip start/end dates with daily and partial-day rules
Corporate credit-card statement import (CSV/OFX/camt.053) with automatic matching of statement lines to captured receipts
Policy enforcement engine — category limits, receipt-required thresholds and duplicate detection block out-of-policy claims at entry
Employees capture receipts from a phone using the Business Central mobile/Power App front end. An OCR pipeline reads vendor, date, amount and VAT, and pre-fills an Expense Report built from custom AL tables and pages. Mileage is logged against configurable rates, per-diem against tracked travel dates. When a corporate credit-card statement is imported, the extension matches statement lines to captured receipts so finance reconciles instead of re-keys.
Under the hood we add table and page extensions, event subscribers on posting routines, and a configurable approval workflow built on the BC approvals framework. Approved reports post to vendor/employee purchase invoices and the general ledger with correct VAT/tax breakdown and dimensions. Data is exposed through the BC REST/OData API, and where you run Power Platform we wire Dataverse integration so a Power App or Power Automate flow drives capture and notifications.
Everything ships with scoped permission sets, a job queue entry for unattended card-statement import and OCR processing, and an AL test suite. Because it is per-tenant rather than an AppSource listing, the logic maps to your expense policy, GL accounts, dimensions and tax setup — not a lowest-common-denominator template. Honest delivery: this is custom build-to-order, not an instant download.
What you get
- A per-tenant Business Central AL extension (.app) built to your expense policy, installed on your sandbox then production environment
- Full AL source code, ready for AppSource-style packaging or further in-house development, handed to your team
- Configured expense categories, mileage/per-diem rate tables, approval routing and VAT mapping for your chart of accounts and dimensions
- Permission sets and security configuration for submitters, approvers and finance administrators
- Job queue setup for unattended OCR and card-statement import, plus the REST/OData and optional Dataverse integration wiring
- Deployment runbook, admin/user documentation and the AL test suite, followed by a handover and training session
Who this is for
Finance Manager
Owns the reimbursement cycle and month-end close. Wants expenses to post to the correct GL accounts, dimensions and VAT codes automatically, with a clean audit trail instead of spreadsheets and manual purchase invoices.
HR / People Operations Lead
Administers the expense policy, per-diem rates and mileage rules. Needs limits and receipt requirements enforced at the point of entry so non-compliant claims never reach finance.
Business Central Administrator
Responsible for the tenant. Cares that the solution is a clean per-tenant extension using event subscribers and permission sets, stays upgrade-safe across monthly releases, and integrates with existing Power Platform and Power BI assets.
Installation overview
Download from ECOSIRE
Buy the license on ecosire.com and download the Expense Management for Business Central module ZIP from your account dashboard.
Upload to Odoo
Extract the ZIP into your Odoo custom addons folder on the server (or upload via Apps > Install from file on Odoo.sh / runbot).
Install the module
Activate Developer Mode, open Apps, click Update Apps List, search for Expense Management for Business Central, and press Install.
Configure settings
Open the new menu, paste your ECOSIRE license key, connect any external credentials (Shopify, Amazon, Stripe, etc.), and save.
Verify & go live
Run the built-in connection test, sync your first 10 records, and schedule the recurring cron. Contact support if anything fails.
How Expense Management for Business Central Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| Mobile receipt capture with OCR | ||||
| Mileage and per-diem tracking | ||||
| Corporate credit-card statement reconciliation | ||||
| Policy enforcement and approval workflow | ||||
| VAT/tax breakdown posted to the GL with your dimensions | ||||
| Built to your exact policy, GL and tax setup | ||||
| Per-tenant, upgrade-safe AL extension | ||||
| Full AL source code handed over | ||||
| Installed and supported on your environment by the vendor | ||||
| Dataverse / Power Platform integration |
Frequently Asked Questions about Expense Management for Business Central
+Is this an instant AppSource download?
No. This is a build-to-order extension. ECOSIRE builds the AL solution to your expense policy, GL accounts, dimensions and tax setup, installs it as a per-tenant extension on your Business Central environment, and supports it. It is not a one-click AppSource install — that is deliberate, so the logic fits your business rather than a generic template.
+How long does delivery take?
Typical delivery is around three to five weeks from kickoff. We start with a short discovery to capture your policy, categories, rates, approval routing and tax mapping, then build and validate on a sandbox tenant, run the AL test suite with you, and finally deploy to production. Complex card-statement formats or deep Dataverse/Power Platform integration can extend this; we confirm the timeline in writing before we start.
+How do you install it without breaking our environment?
It is delivered as a per-tenant extension using table/page extensions and event subscribers rather than modifying base objects, so it stays upgrade-safe across Business Central's monthly releases. We install on your sandbox first, validate posting and reconciliation against real data, then publish to production during an agreed window.
+What ongoing support and updates are included?
The build includes a support and warranty period for defect fixes after go-live. Beyond that we offer optional support retainers covering BC version-update compatibility checks, new expense categories or rate changes, additional card-statement formats and enhancements. Because you receive the full AL source, your own team can also maintain or extend it.
+Can employees submit expenses from their phones?
Yes. Capture runs through the Business Central mobile app or an optional Power App front end on Dataverse. Employees photograph a receipt, OCR pre-fills the expense line, and the report routes through approval. Mileage and per-diem can be entered on the same mobile flow.
+Does it handle VAT and multi-currency correctly?
Yes. Each expense line carries a full VAT/tax breakdown using your BC VAT posting setup, including reverse-charge and non-deductible scenarios, and posts with the right tax codes. Foreign-currency receipts use Business Central's exchange-rate setup so postings land in your local currency with the original amount preserved.
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Expense Management for Business Central
A per-tenant AL extension that lets employees capture receipts on mobile with OCR, log mileage and per-diem, reconcile corporate card statements, and route everything through a policy-checked approval workflow straight into Business Central purchase invoices and the general ledger. Built, installed and supported by ECOSIRE on your tenant.
- Mobile receipt capture with OCR that reads vendor, date, gross/net amount and VAT, pre-filling the Expense Report card
- Custom AL Expense Report header/line tables and pages, integrated with the Business Central Role Center and activity tiles
- Mileage tracking with configurable per-kilometre/per-mile rates, vehicle types and date-effective rate tables
- Per-diem and travel-allowance tracking against trip start/end dates with daily and partial-day rules