Bank Feed & Transaction Reconciliation

Key Features

Imports Shopify payout and balance-transaction data via the Admin GraphQL API (payouts, balanceTransactions, fees)

Auto-matches bank-feed deposits to originating Shopify payouts, accounting for fees, refunds, and settlement timing

Multi-gateway normalization across Shopify Payments, PayPal, and Stripe into one reconciliation ledger

Bank-feed import via CSV/OFX upload or a connected bank-feed aggregator

Unmatched-transaction flagging with reason codes (fee variance, missing deposit, split or merged payout)

Reconciliation status dashboard showing matched, pending, and exception counts at a glance

Export of reconciled entries to QuickBooks, Xero, or CSV in journal-ready GL format

Webhook listeners for payout and refund events so new deposits enter the queue automatically

Configurable matching tolerances and fee-account mapping tuned to your chart of accounts

Per-payout drill-down linking a bank deposit to the individual orders, refunds, and fees inside it

Audit trail of every match, override, and export for bookkeeper review

Multi-currency handling for stores receiving deposits in more than one currency

Built to order, done for you

No DIY setup — a working app, built, installed and supported by ECOSIRE.

You order

Start with a one-time build price. We scope it with you at kickoff.

We build & install

ECOSIRE builds, configures and installs it on your Shopify.

Go live + support

You go live in about 2–4 weeks, with a post-launch support window.

About this Product

Reconciling Shopify deposits to your bank is where bookkeeping quietly breaks. A single Shopify Payments payout bundles dozens of orders minus refunds, chargebacks, and processing fees — then lands in your bank as one lump sum that never matches an order total. Add PayPal and Stripe deposits on their own schedules and reconciliation becomes hours of manual cross-referencing every week.

Bank Feed & Transaction Reconciliation is a Shopify app ECOSIRE builds to order for your store. It pulls your Shopify payout data through the Admin GraphQL API (shopifyPaymentsAccount, payouts, and per-transaction balanceTransactions), imports your bank-feed transactions, and automatically matches each bank deposit to its originating payout — accounting for fees, refunds, and timing gaps. Deposits from Shopify Payments, PayPal, and Stripe are normalized into one reconciliation ledger so you stop juggling three exports.

This is honest build-to-order software, not an instant App Store install. After purchase, ECOSIRE configures the app to your gateways, chart of accounts, and bank-feed format (CSV/OFX import or a connected aggregator), installs it on your store via a custom OAuth app, and validates the first reconciliation run with you. Matched and unmatched transactions surface on a status dashboard; anything that can't be auto-matched is flagged with the reason (fee variance, missing deposit, split payout) so a human can resolve it in seconds.

When you're satisfied, reconciled entries export to your general ledger (QuickBooks, Xero, or CSV) in a journal-ready format. The build includes installation, a walkthrough, and a support window. You own a tool tuned to your deposit patterns — not a generic listing you have to bend your books around.

What you get

A custom Shopify app built to your gateways, bank-feed format, and chart of accounts

OAuth installation on your store with scoped Admin API access (read payouts, orders, refunds)

Configured matching rules, fee mappings, and reconciliation tolerances

Validated first reconciliation run reviewed together with your team

Reconciliation status dashboard accessible from your Shopify admin

GL export configured for your accounting system (QuickBooks, Xero, or CSV)

Setup walkthrough and a written runbook for monthly reconciliation

Post-launch support window with bug fixes and configuration adjustments

Who this is for

Shopify merchant doing their own books

An owner-operator tired of spending weekends matching one lump Shopify Payments payout against dozens of orders and a separate PayPal deposit. They want deposits reconciled and exported to QuickBooks without becoming an accountant.

Bookkeeper managing multiple Shopify clients

A bookkeeper or accounting firm reconciling several stores each month, each with different gateways and payout schedules. They need a consistent, auditable matching process and clean journal exports instead of bespoke spreadsheets per client.

Finance lead at a scaling DTC brand

Running Shopify Payments, PayPal, and Stripe across one or more currencies, they need payouts, fees, and refunds reconciled accurately and tied to the GL so month-end close is fast and defensible at audit.

How Bank Feed & Transaction Reconciliation Compares

Criterion	ECOSIRE	Custom Build	Competitor
Matches bundled Shopify payouts to bank deposits (fees/refunds aware)	Included	Partial support	Partial support
Multi-gateway support (Shopify Payments + PayPal + Stripe) in one ledger	Included	Partial support	Partial support
Tuned to your chart of accounts and matching tolerances	Included	Included	Not included
Built, installed, and validated for you (no self-config)	Included	Partial support	Not included
Available as an instant self-serve download	Not included	Not included	Included
Export of reconciled entries to QuickBooks / Xero / CSV	Included	Partial support	Partial support
Unmatched-transaction flagging with reason codes	Included	Partial support	Partial support
No ongoing per-month subscription fee	Included	Included	Not included

Frequently Asked Questions about Bank Feed & Transaction Reconciliation

Is this an instant App Store download?

No. This is a build-to-order app. ECOSIRE builds it to your gateways, bank-feed format, and chart of accounts, then installs it on your store via a custom OAuth app. You are not downloading a generic listing — you receive a tool configured to your store's actual deposit patterns.

How long does delivery take?

Most builds are delivered in roughly 1 to 3 weeks after we confirm your gateways, bank-feed source, and accounting system. Timing depends on how many gateways you use, whether your bank feed is CSV/OFX or aggregator-connected, and the complexity of your chart of accounts. We give you a firm date after a short scoping call.

What ongoing support and updates are included?

Every build includes a post-launch support window covering bug fixes and configuration adjustments (new fee mappings, tolerance tuning, added gateways). If Shopify changes its Admin API or payout structure, we update the integration. Longer-term maintenance and feature additions are available as an ongoing arrangement.

Which payment gateways and accounting systems are supported?

Out of the box we support Shopify Payments, PayPal, and Stripe deposits, with exports to QuickBooks, Xero, or CSV. Additional gateways or accounting destinations can be scoped into the build. We map fees, refunds, and chargebacks to the correct GL accounts during setup.

How does matching handle Shopify's bundled payouts and fees?

Shopify pays out a net lump sum (orders minus refunds, chargebacks, and processing fees). The app reads each payout's individual balance transactions through the Admin GraphQL API, reconstructs the gross-to-net breakdown, and matches that net figure to the corresponding bank deposit. Fee and refund lines map to your designated GL accounts so the deposit reconciles cleanly.

Does the app store or move my money?

No. The app only reads transaction and payout data to reconcile records — it never holds funds or initiates transfers. It uses scoped, read-oriented Admin API access for payouts, orders, and refunds, plus your imported bank-feed data, and writes reconciled entries to your accounting system or a CSV export.