QuickBooks & Xero Accounting Sync

Key Features

Payout-based summarized journal entries — one clean entry per Shopify payout instead of thousands of noisy per-order lines

Full breakout of gross sales, discounts, shipping, taxes, Shopify Payments fees, refunds and chargebacks to the correct ledger accounts

Gift cards posted as a liability (not revenue) and drawn down correctly when redeemed

Auto-reconciliation: net journal amount matches the exact bank deposit in your QuickBooks Online or Xero bank feed

Connects to QuickBooks Online or Xero via their official OAuth APIs — no spreadsheet exports or manual CSV uploads

Shopify Admin GraphQL API plus order, refund and payout webhooks for near-real-time, event-driven sync

Historical data import to back-fill and normalize prior periods before go-live

Multi-currency support recording presentment vs. settlement amounts and posting realized FX differences

Configurable chart-of-accounts, tax-code and clearing-account mapping aligned to how your bookkeeper already works

Tax handled as a payable liability so collected sales tax / VAT / GST ties out cleanly

Idempotent, deduplicated posting so retried webhooks never create double entries

Error alerting and a re-sync control for any payout that fails to post, with full audit trail

Built to order, done for you

No DIY setup — a working app, built, installed and supported by ECOSIRE.

You order

Start with a one-time build price. We scope it with you at kickoff.

We build & install

ECOSIRE builds, configures and installs it on your Shopify.

Go live + support

You go live in about 2–4 weeks, with a post-launch support window.

About this Product

QuickBooks & Xero Accounting Sync is a Shopify app that ECOSIRE custom-builds, installs and supports for your store — not an instant App Store download. After purchase we connect to your Shopify Admin via OAuth, wire the Admin GraphQL API and order/refund/payout webhooks, and connect QuickBooks Online or Xero through their official OAuth APIs. The result is bookkeeping that runs hands-off and actually reconciles.

Most stores drown in line-item noise: thousands of individual orders, Shopify Payments fees buried inside payouts, tax that never ties out, and gift cards booked as revenue. This app takes the opposite, accountant-approved approach. Instead of one messy entry per order, it groups activity by Shopify payout and posts a single summarized journal entry per deposit — with gross sales, discounts, shipping, taxes, processing fees, refunds, chargebacks and gift-card liability each mapped to the correct ledger account.

Because every entry is built around the payout, the net amount matches the exact bank deposit that lands in your QuickBooks or Xero bank feed — so reconciliation becomes a one-click match instead of a month-end investigation. We also run a historical import so prior periods are clean and consistent, and we handle multi-currency stores by recording presentment vs. settlement amounts and posting realized FX differences correctly.

You tell us your chart of accounts, tax codes and clearing-account preferences during a short onboarding call, and we map everything to match how your bookkeeper already works. ECOSIRE builds it, installs it on your store, and supports it — including adjustments when Shopify or your accounting platform changes their APIs. Honest delivery, real reconciliation, no generic black box.

What you get

Custom Shopify app built for your store, installed via OAuth with least-privilege Admin API scopes

Verified QuickBooks Online or Xero connection with your chart of accounts, tax codes and clearing accounts mapped

Configured order/refund/payout webhook pipeline using the Shopify Admin GraphQL API

Historical import of a defined prior period, reviewed and reconciled with you before go-live

Multi-currency / FX posting configuration where applicable

Onboarding session plus a short admin guide covering mapping, re-sync and error handling

Post-launch support window with API-change maintenance and bug fixes

Who this is for

Hands-off SMB store owner

Runs a growing Shopify store and wants accurate books without touching them — month-end should be a one-click bank match, not a weekend of untangling fees and refunds.

Bookkeeper or fractional accountant

Manages multiple Shopify clients in QuickBooks or Xero and needs payout-level summarized entries that reconcile to deposits, with tax and gift cards booked correctly to standards.

Finance lead at a scaling brand

Oversees a multi-currency Shopify store and needs reliable, auditable journal entries with proper FX treatment and clearing accounts that survive a real audit.

How QuickBooks & Xero Accounting Sync Compares

Criterion	ECOSIRE	Custom Build	Competitor
Custom-built and installed for your store by experts	Included	Included	Not included
Payout-based summarized journal entries (not per-order noise)	Included	Partial support	Partial support
Auto-reconciliation to exact bank deposits	Included	Partial support	Partial support
Chart of accounts / tax codes mapped to your bookkeeper's setup	Included	Included	Partial support
Multi-currency with correct FX posting	Included	Partial support	Partial support
Historical data import and clean-up before go-live	Included	Partial support	Partial support
Instant self-serve install from the App Store	Not included	Not included	Included
Ongoing API-change maintenance and direct support	Included	Not included	Partial support

Frequently Asked Questions about QuickBooks & Xero Accounting Sync

Is this an instant App Store download?

No. This is a build-to-order Shopify app. After purchase, ECOSIRE custom-builds it for your store, installs it via OAuth, and configures the QuickBooks or Xero connection to match your chart of accounts. You are buying a built-and-installed solution, not a self-serve download.

How long does delivery take?

Typical delivery is about 1–2 weeks from the onboarding call, depending on whether you need a historical import and multi-currency handling. Onboarding starts with a short call to capture your accounting platform, chart of accounts, tax codes and clearing-account preferences; we then build, test against your real payouts in a clearing account, and go live with you.

Does it work with both QuickBooks Online and Xero?

Yes. We connect to either QuickBooks Online or Xero through their official OAuth APIs. You pick one as your destination during onboarding, and we map Shopify activity to that platform's accounts and tax codes. The app is built for the platform you actually use.

Will the entries actually reconcile to my bank deposits?

Yes — that is the core design. Entries are grouped by Shopify payout, so the net of each journal entry (sales minus fees, refunds and adjustments) equals the exact deposit amount that hits your bank feed. In QuickBooks or Xero you simply match the deposit to the entry instead of hunting through hundreds of order lines.

What about ongoing support and updates?

ECOSIRE supports the app after launch. Your purchase includes a post-launch support window for bug fixes, mapping adjustments, and maintenance when Shopify, QuickBooks or Xero change their APIs. If you need new account mappings or extended functionality later, we scope that as a follow-on so your sync keeps working as your business changes.