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- Payment Reconciliation & Settlement Matching for Odoo
Illustrative previewA build-to-order Odoo module that imports gateway settlement and payout files,
matches net payouts back to the underlying orders and fees, and posts the fee, FX, and adjustment entries automatically.
ECOSIRE scopes, builds, installs, and supports it on your Odoo 17, 18, or 19.
What is Payment Reconciliation & Settlement Matching for Odoo?
A build-to-order Odoo module that imports gateway settlement and payout files, matches net payouts back to the underlying orders and fees, and posts the fee, FX, and adjustment entries automatically. ECOSIRE scopes, builds, installs, and supports it on your Odoo 17, 18, or 19. Built to order by ECOSIRE for Odoo 17, 18, 19 — indicative price from $999.00 USD; request a quote for a scoped proposal.
Key Features
Built to order, done for you
No DIY setup — a working app, built, installed and supported by ECOSIRE.
- 1
You order
Start with a one-time build price. We scope it with you at kickoff.
- 2
We build & install
ECOSIRE builds, configures and installs it on your Odoo.
- 3
Go live + support
You go live in about one working week, with two weeks of go-live support. Defects in the code we deliver are fixed free of charge.
Technical Specifications
- Odoo Compatibility
- Odoo 17, Odoo 18, Odoo 19
- Editions
- Enterprise & Community
- License
- Licence confirmation required
- Python Requirement
- Python 3.10+
- Database
- PostgreSQL 12+
About this Product
Finance teams running Stripe, PayPal, Adyen, Checkout.com, or a regional acquirer alongside Odoo hit the same wall every month-end: the bank receives one lumped payout, but that payout is dozens or hundreds of individual orders minus processing fees, minus refunds and chargebacks, sometimes minus an FX conversion. Odoo's native bank reconciliation matches a statement line to a single journal entry or invoice; it has no concept of a gateway settlement batch that fans out to many orders. So the team exports the gateway settlement report to a spreadsheet, VLOOKUPs order references against account.move, hand-calculates the fee delta, and manually books the difference. It is slow, it is error-prone, and it silently hides revenue leakage when a payout never fully ties out.
This module gives Odoo a first-class settlement layer. We build a settlement.batch model that ingests each gateway's payout/settlement file (CSV, Excel, or direct API pull where the gateway exposes one) and explodes it into settlement.line records, each carrying the gateway transaction id, gross amount, fee, tax on fee, net, currency, and payout date. A matching engine then reconciles those lines against Odoo's account.payment, sale.order, and pos.order records using a configurable rule set — exact transaction-id match first, then order reference, then amount-plus-date tolerance windows. Fields are computed with proper @api.depends so gross, fee, and net always foot; matched lines auto-post the processing fee to the expense account you designate and, for cross-currency payouts, book the FX gain/loss line, all through account.move so the audit trail is native. Anything the engine cannot confidently match lands in an exception queue instead of being force-fit.
The build is grounded in standard Odoo architecture so it upgrades cleanly and hands over cleanly. Models subclass models.Model; access is governed by ir.model.access.csv plus record rules so a payout clerk can import and match but only an accountant can post; the UI is delivered as Odoo list/form views (XML, with OWL components where an interactive matching board earns it) filtered by gateway, status, and payout date; a QWeb report renders a per-batch reconciliation statement suitable for the auditor. An automated action (or ir.cron) can poll a gateway API on a schedule and pre-stage the next settlement batch before your team even logs in, and every model is reachable over Odoo's XML-RPC/JSON-RPC API if you want to trigger imports from an external ETL job. It runs on Community or Enterprise — we flag any point where an Enterprise-only accounting feature (like the bank-sync connectors or advanced analytic distribution) changes the integration, and give you a Community-safe path where one exists.
Because this is build-to-order, nothing is a shrink-wrapped download. We start from a short scoping call to inventory your exact gateways, their settlement file formats, your chart of accounts and fee/FX account mapping, and your Odoo version (17.0, 18.0, or 19.0) and edition. We build against a copy of your configuration, validate the matching rules on real historical settlement files during UAT on a staging database, and only then install to production behind a tested rollback plan. Typical delivery is one working week from confirmed scope, depending on how many gateways and edge cases (partial payouts, reserves, multi-currency, negative settlements) are in play. You receive the full source, the git repository, documentation, and a post-go-live support window — no black boxes, no per-seat lock-in.
What you get
- Installable Odoo module source code built for your exact version (17.0, 18.0, or 19.0) and edition (Community or Enterprise)
- Installation and configuration on your environment, including gateway file-format mapping and fee/FX account setup
- Technical documentation: data model, matching-rule configuration, `ir.cron` scheduling, and API endpoints
- User guide plus a live training session for the finance team on import, matching, exceptions, and month-end close
- UAT on a staging database using your real historical settlement files, with a tested production rollback plan
- Post-go-live support window for bug fixes and matching-rule tuning after real payouts flow through
- Full git repository handover with commit history and branch/tag for your Odoo version
- Configuration workbook documenting each gateway's file format, account mapping, and tolerance settings
Who this is for
Finance / accounts team reconciling multi-gateway revenue
Closes the books each month across several payment providers and needs every lumped payout to tie back to orders and fees automatically, with a clean exception list instead of a spreadsheet marathon.
Controller or finance manager owning month-end close
Wants a native, auditable journal trail for processing fees and FX, a per-gateway reconciliation report for the auditor, and confidence that no revenue is quietly leaking between the gateway and the bank.
E-commerce or omnichannel operations lead
Runs high transaction volume through Shopify/website plus POS on Odoo and needs payouts matched across both `sale.order` and `pos.order` without a person manually eyeballing references.
Odoo administrator / IT integration owner
Needs the module to install cleanly on the current Odoo version, respect access rules, expose XML-RPC/JSON-RPC for existing ETL jobs, and hand over as maintainable source in git.
How Payment Reconciliation & Settlement Matching for Odoo Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| Settlement-to-order matching | Multi-strategy engine (txn id, reference, amount+date tolerance) | Whatever you build; often a single rule | Fixed rules, hard to tune per gateway | None — one statement line to one entry only |
| Fee & FX posting | Auto-posts fee + FX gain/loss via account.move | Must be designed and coded from scratch | Basic fee handling, FX often absent | Manual journal entries |
| Exception handling | Dedicated queue, no silent force-matching | Depends on developer discipline | Limited; unmatched often ignored | Spreadsheet by hand |
| Multi-gateway support | Built for your exact providers + easy to extend | One-off per gateway | Only the gateways the vendor chose | Not a concept |
| Fit to your Odoo & CoA | Built against your version, edition, and accounts | Fully bespoke but you own all the risk | Generic; you adapt to it | Generic core behavior |
| Delivery model | Scoped, UAT on staging, rollback plan, one working week | Timeline depends on your team | Instant download, self-integrate | Already in the box |
| Support & ownership | Post-go-live window + full source + git handover | You maintain everything | Vendor support varies; source often obfuscated | Community/your own team |
| Audit trail | Native journal entries + QWeb reconciliation report | Only what you build | Report quality varies | Standard accounting, no settlement view |
Frequently Asked Questions about Payment Reconciliation & Settlement Matching
How long does delivery take?
This is a build-to-order module, not an instant download. Typical delivery is one working week from confirmed scope. The exact timeline depends on how many gateways you run, the variety of their settlement file formats, and edge cases like partial payouts, reserves, and multi-currency. We confirm the estimate in writing after the scoping call.
Which payment gateways does it support?
We build the ingestion and matching logic around the specific gateways you use — for example Stripe, PayPal, Adyen, Checkout.com, or a regional acquirer. Any gateway that produces a settlement/payout report (CSV, Excel, or an API you can pull) can be supported. Adding a new gateway later is a configuration and file-mapping exercise, not a rewrite.
Does it work with Odoo Community or only Enterprise?
It runs on both. The module is built on standard Odoo accounting models (`account.move`, `account.payment`), so it works on Community. Where an Enterprise-only feature (such as bank-sync connectors or advanced analytic distribution) would change the integration, we flag it during scoping and provide a Community-safe path where one exists. It supports Odoo 17.0, 18.0, and 19.0.
What about ongoing support and updates?
Every engagement includes a post-go-live support window for bug fixes and matching-rule tuning once real payouts flow through. Because you receive the full source and git repository, you are never locked in — we can provide ongoing support or version-upgrade work under a separate agreement, or your own team can maintain it.
How does the fee and FX posting work?
When a settlement line matches an order, the module posts the processing fee to the expense account you designate and, for cross-currency payouts, books the FX gain/loss line using Odoo's currency rates, all through `account.move`. Nothing bypasses the ledger — every adjustment is a native, auditable journal entry with the rate and date stamped on it.
What happens to transactions the engine can't match?
They go to an exception queue rather than being force-matched. A clerk can review, adjust tolerance, or match manually; posting is gated behind accountant permissions via record rules. This is deliberate — silent force-matching is exactly how reconciliation errors hide, so we surface the exceptions instead.
Can we import settlements automatically instead of by hand?
Yes. Where a gateway exposes an API we can add an `ir.cron` scheduled job or automated action that pulls and pre-stages the next settlement batch on a schedule. You can also trigger imports externally through Odoo's XML-RPC/JSON-RPC API from an existing ETL pipeline.
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Payment Reconciliation & Settlement Matching
A build-to-order Odoo module that imports gateway settlement and payout files, matches net payouts back to the underlying orders and fees, and posts the fee, FX, and adjustment entries automatically. ECOSIRE scopes, builds, installs, and supports it on your Odoo 17, 18, or 19.
- `settlement.batch` / `settlement.line` models that ingest gateway payout files (CSV, XLSX, or direct API pull) and explode a single payout into its constituent transactions
- Multi-strategy matching engine: exact gateway transaction-id match, then order/invoice reference, then amount-and-date tolerance windows, in a configurable priority order
- `compute`d gross / fee / fee-tax / net fields with `@api.depends` so every settlement line always foots against the payout total
- Automatic posting of processing fees to a designated expense account via `account.move`, keeping a native, auditable journal trail