Illustrative previewBuild-to-order Odoo module: memberships, class scheduling,
trainer booking, recurring dues and check-in for gyms and studios.
What is Gym & Fitness Center Management?
Build-to-order Odoo module: memberships, class scheduling, trainer booking, recurring dues and check-in for gyms and studios. Built to order by ECOSIRE for Odoo 17, 18, 19 — indicative price from $999.00 USD; request a quote for a scoped proposal.
Key Features
Built to order, done for you
No DIY setup — a working app, built, installed and supported by ECOSIRE.
- 1
You order
Start with a one-time build price. We scope it with you at kickoff.
- 2
We build & install
ECOSIRE builds, configures and installs it on your Odoo.
- 3
Go live + support
You go live in about one working week, with two weeks of go-live support. Defects in the code we deliver are fixed free of charge.
Technical Specifications
- Odoo Compatibility
- Odoo 17, Odoo 18, Odoo 19
- Editions
- Enterprise & Community
- License
- Licence confirmation required
- Python Requirement
- Python 3.10+
- Database
- PostgreSQL 12+
About this Product
Run your gym or fitness studio end-to-end inside Odoo instead of stitching together spreadsheets, a booking app and a separate billing tool. Gym & Fitness Center Management is a build-to-order Odoo module that ECOSIRE designs, develops, installs and supports specifically for your center — memberships, class schedules, trainer bookings, recurring dues and door check-ins all living in one database alongside your accounting, CRM and reporting.
This is not an off-the-shelf apps.odoo.com download. After purchase, our Odoo engineers scope your plans, class types and billing rules, then deliver a purpose-built module: new models (models.Model) for members, membership plans, sessions and check-ins; computed fields with @api.depends for dues, remaining sessions and plan expiry; ir.model.access.csv access rights plus record rules so front-desk staff, trainers and managers each see only what they should; back-office and OWL/portal views; and QWeb reports for membership cards, invoices and attendance sheets.
Because it is native Odoo, everything is connected. A membership sale becomes a real sale order and invoice, recurring dues post to your chart of accounts, class attendance feeds analytics, and the whole thing is reachable over Odoo's XML-RPC/JSON-RPC API for a turnstile, mobile app or website widget. It runs on Odoo 17, 18 and 19, and we build against Community or Enterprise depending on your edition. Typical delivery is one working week from requirements sign-off, and every build ships with configuration, documentation, staff training and a support window.
What you get
- Complete custom Odoo module (source code with __manifest__.py, models, views, security and QWeb reports) tailored to your gym's plans and rules
- Installation and configuration on your Odoo 17, 18 or 19 instance (Community or Enterprise), including plan, class-type and billing setup
- ir.model.access.csv access rights and record rules configured for your front-desk, trainer and manager roles
- Data migration/import of your existing members and active plans from spreadsheets or your current system
- Automated actions and email/SMS templates configured for dues reminders, expiry alerts and renewals
- Technical and admin documentation plus a live staff training session for reception, trainers and management
- Post-launch support window for bug fixes and questions, with defined response terms
- Optional API integration package (QR/biometric turnstile, mobile app or website booking widget) over XML-RPC/JSON-RPC
Who this is for
Single-Location Gym Owner
Runs one gym and is tired of tracking memberships in a spreadsheet and chasing dues manually. Wants automatic recurring billing, expiry reminders and a clear view of who is active, frozen or overdue.
Boutique Studio Manager
Operates a yoga, spin or CrossFit studio built around scheduled group classes. Needs capacity-limited class booking, waitlists, trainer slot management and a member portal so clients self-book.
Multi-Branch Fitness Chain Operator
Manages several locations and wants members, plans and reporting consolidated in one Odoo database while keeping schedules, trainers and revenue segmented per branch, with API access for turnstiles.
How Gym & Fitness Center Management Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| Fits your exact plans, classes and billing rules | Built to your requirements during scoping | Yes, but you specify and manage the whole build | Only what the app author chose to support | Generic sales/subscriptions, no gym concepts |
| Membership freeze, renewal and session quotas | Purpose-built models and computed fields | Possible, needs full design and dev effort | Varies by app; often partial or rigid | Not available out of the box |
| Capacity-limited class booking and trainer slots | Included with waitlists and double-booking prevention | Buildable but significant effort | Sometimes; frequently limited | Calendar exists but no capacity/booking logic |
| Recurring dues posting to Odoo accounting | Native sale orders and invoices to your chart of accounts | Yes, if you build the integration | Depends on the app's billing model | Subscriptions exist but not gym-specific |
| QR/biometric check-in over XML-RPC/JSON-RPC | Endpoint provided; hardware integration scoped | You build and maintain the endpoint | Rarely offered | Not available |
| Odoo 17, 18 and 19 (Community or Enterprise) | Built and tested to your version and edition | Depends on your team's skill and time | Depends on author's version coverage | Yes, but without the gym features |
| Delivery model and timeline | one working week build-to-order, installed and configured | Weeks to months depending on your resources | Instant download but generic, self-configured | Immediate but no vertical functionality |
| Ongoing support and maintenance | Support window plus optional retainer from ECOSIRE | Entirely on your team | Author-dependent; may be unsupported | Standard Odoo support only, no custom logic |
Frequently Asked Questions about Gym & Fitness Center Management
How long does delivery take, and is this an instant download?
This is a build-to-order module, not an instant apps.odoo.com download. After you purchase, we scope your plans, class types and billing rules, then build and install a module tailored to your center. Typical delivery is one working week from the day your requirements are signed off, depending on complexity and any API/hardware integrations.
What support and updates are included after go-live?
Every build ships with a post-launch support window covering bug fixes and how-to questions with defined response terms. We also handle compatibility maintenance so the module keeps working across Odoo point releases, and offer extended support/enhancement retainers if you want new features, additional plans or integrations later.
Which Odoo versions and editions do you support?
We build against Odoo 17, 18 and 19, on either Community or Enterprise. During scoping we confirm your exact version and edition and build the module to match, using native Odoo models, security, views and QWeb reports so it upgrades cleanly.
Can it handle recurring billing and connect to my accounting?
Yes. Membership dues are generated on a schedule via Odoo automated actions and turned into real sale orders and invoices that post to your Odoo chart of accounts. Because it is native Odoo, revenue, taxes and payments flow into standard accounting and reporting with no separate billing tool.
Can members book classes and check in themselves, including via QR or biometric?
Yes. Members can self-book capacity-limited classes and book personal trainer slots from an Odoo portal, and check in at the door by QR code or member ID. We expose a JSON-RPC/XML-RPC endpoint so a turnstile, biometric reader or mobile app can create check-ins and bookings; specific hardware integration is scoped as part of the optional API package.
Can you migrate our existing members and plans?
Yes. We import your current members, active plans, remaining sessions and expiry dates from spreadsheets or your existing system as part of delivery, so you go live with accurate data rather than starting from a blank database.
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Gym & Fitness Center Management
Build-to-order Odoo module: memberships, class scheduling, trainer booking, recurring dues and check-in for gyms and studios.
- Member profiles with photo, membership plan, join date, status and freeze/renewal history stored on a dedicated Odoo model
- Configurable membership plans (monthly, quarterly, annual, session-packs) with price, duration, session quota and auto-renewal rules
- Membership freeze and renewal workflow that extends expiry dates and pauses billing, with computed remaining-days and expiry fields via @api.depends
- Recurring subscription billing that generates dues, sale orders and invoices posted to the Odoo chart of accounts on a scheduled automated action