Quick facts
- Price
- $299.00 USD
- Odoo versions
- 17, 18, 19
- Setup time
- 21 min
- License
- One-time perpetual
- Languages
- 11 languages
One-time Purchase
Gym & Fitness Center Management
Build-to-order Odoo module: memberships, class scheduling, trainer booking, recurring dues and check-in for gyms and studios.
$299.00USD
No payment now. This sends a quote request to our team — we'll follow up by email with pricing and next steps.
Key Features
Member profiles with photo, membership plan, join date, status and freeze/renewal history stored on a dedicated Odoo model
Configurable membership plans (monthly, quarterly, annual, session-packs) with price, duration, session quota and auto-renewal rules
Membership freeze and renewal workflow that extends expiry dates and pauses billing, with computed remaining-days and expiry fields via @api.depends
Recurring subscription billing that generates dues, sale orders and invoices posted to the Odoo chart of accounts on a scheduled automated action
Class and session scheduling with per-class capacity limits, waitlists and calendar views for group sessions (yoga, spin, CrossFit)
Personal trainer booking with per-trainer availability, slot management and double-booking prevention
Check-in and attendance tracking via QR code scan or member ID, with a biometric/turnstile-ready endpoint over JSON-RPC
Automated dues reminders, expiry alerts and renewal notices using Odoo automated actions and email/SMS templates
Role-based access using ir.model.access.csv and record rules so front-desk, trainers and managers see scoped data
QWeb PDF reports for membership cards, invoices, attendance sheets and plan statements
Member self-service portal to view plan status, book classes, see dues and download invoices
Analytics dashboards for active members, churn, class utilization, trainer load and recurring revenue
Multi-location support so a chain of studios shares members and plans while segmenting schedules and reporting per branch
XML-RPC/JSON-RPC API hooks so a mobile app, website booking widget or access-control hardware can create bookings and check-ins
About this Product
Run your gym or fitness studio end-to-end inside Odoo instead of stitching together spreadsheets, a booking app and a separate billing tool. Gym & Fitness Center Management is a build-to-order Odoo module that ECOSIRE designs, develops, installs and supports specifically for your center — memberships, class schedules, trainer bookings, recurring dues and door check-ins all living in one database alongside your accounting, CRM and reporting.
Why Choose Gym & Fitness Center Management
Member profiles with photo, membership plan, join date, status and freeze/renewal history stored on a dedicated Odoo model
Configurable membership plans (monthly, quarterly, annual, session-packs) with price, duration, session quota and auto-renewal rules
Membership freeze and renewal workflow that extends expiry dates and pauses billing, with computed remaining-days and expiry fields via @api.depends
Recurring subscription billing that generates dues, sale orders and invoices posted to the Odoo chart of accounts on a scheduled automated action
Class and session scheduling with per-class capacity limits, waitlists and calendar views for group sessions (yoga, spin, CrossFit)
Personal trainer booking with per-trainer availability, slot management and double-booking prevention
This is not an off-the-shelf apps.odoo.com download. After purchase, our Odoo engineers scope your plans, class types and billing rules, then deliver a purpose-built module: new models (models.Model) for members, membership plans, sessions and check-ins; computed fields with @api.depends for dues, remaining sessions and plan expiry; ir.model.access.csv access rights plus record rules so front-desk staff, trainers and managers each see only what they should; back-office and OWL/portal views; and QWeb reports for membership cards, invoices and attendance sheets.
Because it is native Odoo, everything is connected. A membership sale becomes a real sale order and invoice, recurring dues post to your chart of accounts, class attendance feeds analytics, and the whole thing is reachable over Odoo's XML-RPC/JSON-RPC API for a turnstile, mobile app or website widget. It runs on Odoo 17, 18 and 19, and we build against Community or Enterprise depending on your edition. Typical delivery is 2 to 4 weeks from requirements sign-off, and every build ships with configuration, documentation, staff training and a support window.
What you get
- Complete custom Odoo module (source code with __manifest__.py, models, views, security and QWeb reports) tailored to your gym's plans and rules
- Installation and configuration on your Odoo 17, 18 or 19 instance (Community or Enterprise), including plan, class-type and billing setup
- ir.model.access.csv access rights and record rules configured for your front-desk, trainer and manager roles
- Data migration/import of your existing members and active plans from spreadsheets or your current system
- Automated actions and email/SMS templates configured for dues reminders, expiry alerts and renewals
- Technical and admin documentation plus a live staff training session for reception, trainers and management
- Post-launch support window for bug fixes and questions, with defined response terms
- Optional API integration package (QR/biometric turnstile, mobile app or website booking widget) over XML-RPC/JSON-RPC
Who this is for
Single-Location Gym Owner
Runs one gym and is tired of tracking memberships in a spreadsheet and chasing dues manually. Wants automatic recurring billing, expiry reminders and a clear view of who is active, frozen or overdue.
Boutique Studio Manager
Operates a yoga, spin or CrossFit studio built around scheduled group classes. Needs capacity-limited class booking, waitlists, trainer slot management and a member portal so clients self-book.
Multi-Branch Fitness Chain Operator
Manages several locations and wants members, plans and reporting consolidated in one Odoo database while keeping schedules, trainers and revenue segmented per branch, with API access for turnstiles.
Installation overview
Download from ECOSIRE
Buy the license on ecosire.com and download the Gym & Fitness Center Management module ZIP from your account dashboard.
Upload to Odoo
Extract the ZIP into your Odoo custom addons folder on the server (or upload via Apps > Install from file on Odoo.sh / runbot).
Install the module
Activate Developer Mode, open Apps, click Update Apps List, search for Gym & Fitness Center Management, and press Install.
Configure settings
Open the new menu, paste your ECOSIRE license key, connect any external credentials (Shopify, Amazon, Stripe, etc.), and save.
Verify & go live
Run the built-in connection test, sync your first 10 records, and schedule the recurring cron. Contact support if anything fails.
How Gym & Fitness Center Management Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| Fits your exact plans, classes and billing rules | Built to your requirements during scoping | Yes, but you specify and manage the whole build | Only what the app author chose to support | |
| Membership freeze, renewal and session quotas | Purpose-built models and computed fields | Possible, needs full design and dev effort | Varies by app; often partial or rigid | |
| Capacity-limited class booking and trainer slots | Included with waitlists and double-booking prevention | Buildable but significant effort | Sometimes; frequently limited | |
| Recurring dues posting to Odoo accounting | Native sale orders and invoices to your chart of accounts | Yes, if you build the integration | Depends on the app's billing model | |
| QR/biometric check-in over XML-RPC/JSON-RPC | Endpoint provided; hardware integration scoped | You build and maintain the endpoint | Rarely offered | |
| Odoo 17, 18 and 19 (Community or Enterprise) | Built and tested to your version and edition | Depends on your team's skill and time | Depends on author's version coverage | |
| Delivery model and timeline | 2-4 weeks build-to-order, installed and configured | Weeks to months depending on your resources | Instant download but generic, self-configured | |
| Ongoing support and maintenance | Support window plus optional retainer from ECOSIRE | Entirely on your team | Author-dependent; may be unsupported |
Frequently Asked Questions about Gym & Fitness Center Management
+How long does delivery take, and is this an instant download?
This is a build-to-order module, not an instant apps.odoo.com download. After you purchase, we scope your plans, class types and billing rules, then build and install a module tailored to your center. Typical delivery is 2 to 4 weeks from the day your requirements are signed off, depending on complexity and any API/hardware integrations.
+What support and updates are included after go-live?
Every build ships with a post-launch support window covering bug fixes and how-to questions with defined response terms. We also handle compatibility maintenance so the module keeps working across Odoo point releases, and offer extended support/enhancement retainers if you want new features, additional plans or integrations later.
+Which Odoo versions and editions do you support?
We build against Odoo 17, 18 and 19, on either Community or Enterprise. During scoping we confirm your exact version and edition and build the module to match, using native Odoo models, security, views and QWeb reports so it upgrades cleanly.
+Can it handle recurring billing and connect to my accounting?
Yes. Membership dues are generated on a schedule via Odoo automated actions and turned into real sale orders and invoices that post to your Odoo chart of accounts. Because it is native Odoo, revenue, taxes and payments flow into standard accounting and reporting with no separate billing tool.
+Can members book classes and check in themselves, including via QR or biometric?
Yes. Members can self-book capacity-limited classes and book personal trainer slots from an Odoo portal, and check in at the door by QR code or member ID. We expose a JSON-RPC/XML-RPC endpoint so a turnstile, biometric reader or mobile app can create check-ins and bookings; specific hardware integration is scoped as part of the optional API package.
+Can you migrate our existing members and plans?
Yes. We import your current members, active plans, remaining sessions and expiry dates from spreadsheets or your existing system as part of delivery, so you go live with accurate data rather than starting from a blank database.
Why Customers Trust ECOSIRE
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Secure Stripe Payment
30-Day Money Back
Lifetime Updates
LGPL-3.0 License
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Gym & Fitness Center Management
Build-to-order Odoo module: memberships, class scheduling, trainer booking, recurring dues and check-in for gyms and studios.
- Member profiles with photo, membership plan, join date, status and freeze/renewal history stored on a dedicated Odoo model
- Configurable membership plans (monthly, quarterly, annual, session-packs) with price, duration, session quota and auto-renewal rules
- Membership freeze and renewal workflow that extends expiry dates and pauses billing, with computed remaining-days and expiry fields via @api.depends
- Recurring subscription billing that generates dues, sale orders and invoices posted to the Odoo chart of accounts on a scheduled automated action