Illustrative previewA build-to-order Odoo admissions platform that runs the full enrollment cycle:
a public application portal with document upload, staged review, ranked merit lists, application-fee collection, offer letters, and one-click conversion into student records.
ECOSIRE scopes, builds, installs and supports it on Odoo 17, 18 or 19.
What is Education Admissions Management?
A build-to-order Odoo admissions platform that runs the full enrollment cycle: a public application portal with document upload, staged review, ranked merit lists, application-fee collection, offer letters, and one-click conversion into student records. ECOSIRE scopes, builds, installs and supports it on Odoo 17, 18 or 19. Built to order by ECOSIRE for Odoo 17, 18, 19 — indicative price from $999.00 USD; request a quote for a scoped proposal.
Key Features
Built to order, done for you
No DIY setup — a working app, built, installed and supported by ECOSIRE.
- 1
You order
Start with a one-time build price. We scope it with you at kickoff.
- 2
We build & install
ECOSIRE builds, configures and installs it on your Odoo.
- 3
Go live + support
You go live in about one working week, with two weeks of go-live support. Defects in the code we deliver are fixed free of charge.
Technical Specifications
- Odoo Compatibility
- Odoo 17, Odoo 18, Odoo 19
- Editions
- Enterprise & Community
- License
- Licence confirmation required
- Python Requirement
- Python 3.10+
- Database
- PostgreSQL 12+
About this Product
Admissions season is where most schools and colleges lose their front office to spreadsheets and inboxes. Applications arrive by email, WhatsApp and paper form; supporting documents live in scattered folders; merit ranking is done by hand in a workbook no two people trust; and offer letters are copy-pasted one at a time. Odoo core gives you res.partner, account.move for fees and calendar.event for interviews, but it has no concept of an applicant pipeline, a program-specific application form, a ranked merit list with cutoffs, or a seat quota — so admissions teams either bolt a generic off-the-shelf apps.odoo.com module onto a workflow it was never shaped for, or run the whole cycle outside the ERP and re-key admitted students by hand.
This is a build-to-order module that ECOSIRE designs around your actual admission process and then installs on your Odoo. At its heart is an admission.application model with a proper stage pipeline (submitted → under review → shortlisted → offered → admitted → rejected) rendered as an Odoo statusbar, with mail.thread chatter and scheduled activities on every record so notes, calls and next actions stay in one timeline. Public applicants apply through a website-served form — one configurable form per program or course, built in QWeb/OWL with validated fields and document upload written straight to ir.attachment. Each program can define its own required-document checklist, and a verification tracker marks each uploaded file as pending, verified or rejected so front-office staff know exactly what is still outstanding per applicant.
Technically, the build wires the pieces Odoo already does well into an admissions spine. Application fees are raised as real account.move invoices and collected through your configured online payment acquirers, so finance sees admissions revenue in the same ledger as everything else. Merit lists are generated by a compute-driven ranking (@api.depends on score/marks fields) with configurable cutoffs per program, and seat quotas per batch are enforced with real-time store=True computed counters so a program can never over-offer against available seats. Entrance exams and interviews are scheduled against calendar.event and appear on staff calendars; stage transitions fire automated actions (base.automation) that send email/SMS notifications and dispatch the offer letter as a QWeb PDF report. Security is enforced with ir.model.access.csv plus record rules so website applicants only ever touch their own record, and everything is exposed over Odoo's XML-RPC/JSON-RPC API if you need to feed a legacy student-information system. When an applicant reaches admitted, one button converts them into a Core student record — no re-keying, full audit trail.
Because it is built to order, delivery follows a fixed path: a scoping call to map your programs, forms, fee rules, cutoff logic and student-record target; a written scope and quotation; then development on a staging copy of your Odoo, UAT with your admissions team, and go-live with a rollback plan. Typical delivery is one working week from confirmed scope. Pricing starts from $999 (indicative, single-company base scope); multi-company or multi-campus rollouts, deeper localization, third-party integrations, and migrating a large backlog of historical applicant data increase the quoted scope.
What you get
- Installable source code for your Odoo version (17.0, 18.0 or 19.0), Community or Enterprise, delivered as a versioned module
- Installation and configuration on your environment — programs, forms, fee rules, cutoffs, quotas and notification templates set up to your process
- Technical documentation: data model, `ir.model.access.csv` + record-rule matrix, automated actions and QWeb report structure
- End-user guide plus a live training session for admissions officers and front-office staff
- UAT on a staging copy of your Odoo with a documented rollback plan before go-live
- Post-go-live support window to fix defects and fine-tune workflows after your first live intake
- Git repository handover with full commit history and tagged release
- Optional data migration of historical applicant records, scoped and quoted separately
Who this is for
Admissions Officer
Owns the intake cycle end to end and needs one pipeline where every application, document and decision lives — with merit lists, cutoffs and offer letters generated from the system instead of a personal spreadsheet.
Front-Office / Enrollment Staff
Handles the day-to-day: chasing missing documents, verifying uploads, scheduling interviews and answering applicants. Needs a clear per-applicant checklist and one-click actions, not folders and email threads.
Registrar / Academic Head
Accountable for seat quotas, program cutoffs and clean conversion into student records. Needs enforced seat limits, auditable ranking, and admitted applicants that flow into the student database without re-keying.
Finance / Accounts
Wants application fees raised as real invoices and collected through the same payment acquirers and ledger as all other revenue, with admissions income visible in standard Odoo accounting reports.
How Education Admissions Management Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| Fit to your admission process | Built to order around your programs, forms, cutoffs and student-record target | Fully bespoke but you specify and manage every detail | Generic pipeline you bend your process to fit | No admissions concept at all |
| Applicant pipeline & stages | Dedicated `admission.application` statusbar with chatter and activities | Whatever you choose to build | Fixed stages, limited reconfiguration | No pipeline; only generic contacts or leads |
| Public application portal | Website form per program with validated fields and document upload | Buildable, but a large slice of the project | Often one rigid form for all programs | No applicant-facing form |
| Merit lists & cutoffs | Compute-ranked lists with configurable per-program cutoffs | Possible, needs careful spec and testing | Basic ranking, cutoffs often manual | None — done in a spreadsheet |
| Seat quotas per batch | Real-time computed counters that block over-offering | Achievable with custom logic | Rarely enforced in real time | Not available |
| Convert to student record | One-click conversion into your Core student record with audit link | Depends on what you build and target | Tied to that vendor's own student model, if any | Manual re-keying |
| Support & ownership | Post-go-live window, full source and Git repo handover | You own it but carry all maintenance | Vendor-locked; support per their terms | N/A |
| Delivery model | Scoped, fixed quote, UAT on staging, one working week | Timeline and cost depend on your team | Instant install but process rework after | Immediate but nothing to run admissions |
Frequently Asked Questions about Education Admissions Management
Is this an app I can download and install today?
No. This is a build-to-order module — ECOSIRE scopes it against your actual admission process, builds it, and installs it on your Odoo. There is no instant download. You start by requesting a quotation and a short scoping call.
How long does delivery take?
Typical delivery is one working week from confirmed scope. The exact timeline is set at the scoping call and depends on how many programs and forms you run, your fee and cutoff rules, and whether historical applicant data needs migrating. You approve the scope before development starts.
How does pricing and scoping work?
Pricing starts from $999 as an indicative from-price for a single-company base scope. After a 15–45 minute scoping call we send a written scope and a fixed quotation. Multi-company or multi-campus setups, deeper localization, extra integrations and large data migrations increase the quoted scope — you always see the fixed number before committing.
What support and updates do I get after go-live?
Every build includes a post-go-live support window to fix defects and fine-tune workflows after your first live intake. You receive the full source and Git repository, so any Odoo developer can maintain it. Extended support, enhancements and version upgrades (e.g. moving from Odoo 17 to 18/19) can be arranged separately.
Which Odoo versions and editions does it support?
We build for Odoo 17.0, 18.0 and 19.0, on Community or Enterprise. We confirm your version and edition at scoping and build against that so the module fits your exact stack, including any edition-specific features you rely on.
Can admitted applicants become student records without re-typing?
Yes. When an application reaches the admitted stage, a single button converts it into a Core student record, carrying over the applicant's details and keeping a link back to the original application for audit. This removes the manual re-keying that causes most enrollment errors.
Can it collect application fees online?
Yes. Application fees are raised as native Odoo invoices and collected through your configured online payment acquirers, so admissions revenue lands in the same ledger and reports as the rest of your finance. Fee rules can differ per program.
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Education Admissions Management
A build-to-order Odoo admissions platform that runs the full enrollment cycle: a public application portal with document upload, staged review, ranked merit lists, application-fee collection, offer letters, and one-click conversion into student records. ECOSIRE scopes, builds, installs and supports it on Odoo 17, 18 or 19.
- `admission.application` model with a `submitted → under review → shortlisted → offered → admitted → rejected` statusbar pipeline, `mail.thread` chatter and scheduled activities per record
- Public `website`-served application form (QWeb/OWL) with server-side field validation and direct document upload to `ir.attachment`
- Configurable application forms per program or course — different required fields, documents and fee rules without touching code
- Per-program document checklist with a verification tracker (pending / verified / rejected) so staff see exactly what is outstanding