Quick facts
- Price
- $249.00 USD
- Odoo versions
- 17, 18, 19
- Setup time
- 20160 min
- License
- One-time perpetual
- Languages
- 11 languages
One-time Purchase
Education Fees Management
Build-to-order Odoo module for flexible fee structures, online collection, dues tracking and scholarship handling — linked to Accounting.
$249.00USD
No payment now. This sends a quote request to our team — we'll follow up by email with pricing and next steps.
Key Features
Configurable fee heads as dedicated records — tuition, admission, bus, lunch, hostel, exam, lab, library — each with its own tax, income GL account and analytic account
Reusable fee structures assembled from fee heads and assigned per class, programme, batch or academic year
Term-based and installment-based plans with individual due dates, so a yearly fee can be split across 2, 3, 4 or monthly cycles
Online fee submission through the Odoo customer portal with card, bank-transfer or configured payment-provider support
Automatic branded QWeb PDF receipts and fee statements emailed on every payment
Real-time dues and balance tracking via @api.depends computed fields (total, paid, outstanding) — never a stale spreadsheet figure
Late-fine engine driven by an Odoo scheduled action (ir.cron) that applies configurable penalties after each due date lapses
Discount and scholarship handling — percentage or fixed, per-head or whole-structure — with an optional finance-head approval workflow
Native Accounting integration: each charge posts as an account.move so tax, aged receivables and bank reconciliation work unchanged
Role-based security with ir.model.access.csv access rights plus record rules for cashier / accountant / finance-head / admin roles
Multi-company and multi-campus isolation so a branch cashier sees only that campus's students and collections
Student and class dashboards with collected-vs-outstanding, per-head breakdown and dues-ageing filters
Bulk fee generation — post a whole class's structures for a term in one action instead of student by student
XML-RPC / JSON-RPC API endpoints so an SIS, biometric gate or school app can push enrolments and read balances
Concession and defaulter reports as QWeb PDF/Excel for management and audit
About this Product
Education Fees Management is a build-to-order Odoo module that ECOSIRE designs, develops, installs and supports for your school, college or training institute — it is not an off-the-shelf apps.odoo.com download. After purchase, our Odoo engineers scope your fee policy, configure the module to your term calendar and hand over a tested, documented deployment on Odoo 17, 18 or 19 (Community or Enterprise), typically within a 2–4 week lead time.
Why Choose Education Fees Management
Configurable fee heads as dedicated records — tuition, admission, bus, lunch, hostel, exam, lab, library — each with its own tax, income GL account and analytic account
Reusable fee structures assembled from fee heads and assigned per class, programme, batch or academic year
Term-based and installment-based plans with individual due dates, so a yearly fee can be split across 2, 3, 4 or monthly cycles
Online fee submission through the Odoo customer portal with card, bank-transfer or configured payment-provider support
Automatic branded QWeb PDF receipts and fee statements emailed on every payment
Real-time dues and balance tracking via @api.depends computed fields (total, paid, outstanding) — never a stale spreadsheet figure
The module gives your finance office a single, structured place to define every charge a student can incur and to collect, reconcile and report on it. Fee heads (tuition, admission, bus, lunch, hostel, exam, lab, library) are modelled as their own records so each can carry its own tax, GL account and analytic tag. Fee structures assemble those heads into per-class, per-programme or per-batch plans and break them into terms or installments with individual due dates. A nightly automated action (Odoo cron) recomputes running dues, applies configurable late fines and flags overdue students, while computed fields built with @api.depends keep balances, paid amounts and outstanding totals always in sync — no manual spreadsheet reconciliation.
Because every fee invoice posts through Odoo's native Accounting (account.move), your ledgers, tax reports, aged-receivable and bank reconciliation all stay correct out of the box. Students or parents pay online through the Odoo customer portal (card, bank transfer or your configured payment provider) and instantly receive a branded QWeb PDF receipt. Discounts and scholarships are first-class: percentage or fixed, per-head or whole-structure, with an optional approval workflow so waivers are auditable. Role-based access — cashier, accountant, finance head, admin — is enforced with ir.model.access.csv permissions and record rules, so a branch cashier never sees another campus's data in a multi-company setup.
Everything is exposed over Odoo's XML-RPC / JSON-RPC API, so a student information system, biometric gate or existing school app can push enrolments and pull balances programmatically. ECOSIRE hands over the full module source (OCA-style, upgrade-safe — no core patches), your live configuration, admin and finance-office documentation, staff training and a post-go-live support window. You own the code, and it upgrades cleanly across Odoo 17 → 18 → 19.
What you get
- Full custom Odoo module source code (models, views, security, QWeb reports) — clean, upgrade-safe, no core patches — delivered to your repository
- Live configuration of your fee heads, structures, terms/installments, fines and scholarship rules mapped to your policy
- Accounting wiring: GL accounts, taxes, journals and analytic tags connected to each fee head and verified against a test posting
- Customer-portal online-payment setup and branded QWeb receipt/statement templates in your school's identity
- Admin and finance-office documentation plus a configuration handbook for future academic years
- Live staff training session (cashier, accountant, finance head) with a recording
- Post-go-live support window for bug fixes and questions after deployment
- Deployment on your Odoo 17, 18 or 19 instance (Community or Enterprise) with data-migration assistance for opening balances
Who this is for
Finance Office Manager
Owns fee collection and reconciliation for the whole institute. Needs structured fee heads, term-wise dues, and clean postings into Accounting so month-end closes without spreadsheet chasing.
School / College Administrator
Runs multiple classes, programmes or campuses and needs bulk fee generation, per-class structures and clear collected-vs-outstanding visibility across the institution.
Accountant / Cashier
Handles day-to-day payments and receipts at the counter or portal. Needs fast payment entry, automatic receipts, correct GL/tax mapping, and role-scoped access to only their campus.
Bursar / Scholarship Coordinator
Manages waivers, concessions and scholarships. Needs auditable per-head or whole-structure discounts with an approval workflow and defaulter reporting for management.
Installation overview
Download from ECOSIRE
Buy the license on ecosire.com and download the Education Fees Management module ZIP from your account dashboard.
Upload to Odoo
Extract the ZIP into your Odoo custom addons folder on the server (or upload via Apps > Install from file on Odoo.sh / runbot).
Install the module
Activate Developer Mode, open Apps, click Update Apps List, search for Education Fees Management, and press Install.
Configure settings
Open the new menu, paste your ECOSIRE license key, connect any external credentials (Shopify, Amazon, Stripe, etc.), and save.
Verify & go live
Run the built-in connection test, sync your first 10 records, and schedule the recurring cron. Contact support if anything fails.
How Education Fees Management Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| Fee heads, term/installment structures and dues tracking out of the box | Purpose-built for your fee policy | Possible but you specify and pay for every field | Generic structures, rarely match local policy | |
| Native Accounting posting (account.move, tax, aged receivables) | Wired and test-verified per fee head | Depends on the developer's Accounting depth | Often a parallel ledger you must reconcile | |
| Late fines via scheduled action + @api.depends dues | Included and configurable | Extra scope and cost | Sometimes present, rarely configurable | |
| Scholarship / discount approval workflow | Per-head or whole-structure with audit trail | Build it yourself | Basic discount at best | |
| Role-based access (cashier / accountant / finance head) + multi-campus isolation | ir.model.access.csv + record rules configured | You must design the security model | Generic, often coarse | |
| Fit to your term calendar, classes and receipts | Configured to your institute during build | Yes, at full custom cost and timeline | You adapt to the app, not vice versa | |
| Delivery model and ownership | 2–4 wk build, full source handed over, you own it | Longer, higher cost, source depends on contract | Instant install but fixed, vendor-controlled | |
| Support, updates and upgrade-safety across Odoo 17/18/19 | Support window + upgrade-safe, no core patches | Whatever you separately contract | Vendor's roadmap, may lag your Odoo version |
Frequently Asked Questions about Education Fees Management
+How long until the module is delivered, and is this an instant download?
This is a build-to-order module, not an instant apps.odoo.com download. After purchase, ECOSIRE scopes your fee policy, builds and configures the module, and installs it on your Odoo instance — typically within a 2–4 week lead time depending on the complexity of your fee structures, campuses and integrations. We confirm a firm timeline during the kickoff scoping call.
+What support and updates are included after go-live?
Every build includes a post-go-live support window for bug fixes and questions. Because you receive the full module source, it is yours to keep. We build upgrade-safe (no core patches), so the module carries forward across Odoo 17 → 18 → 19; version upgrades, new academic-year reconfiguration and feature additions can be arranged under an ongoing support or maintenance agreement.
+Does it work with Odoo Community, or only Enterprise?
It runs on both. The core module targets Odoo 17, 18 and 19 on Community or Enterprise. Fee heads, structures, dues tracking, discounts and QWeb receipts work on Community; Enterprise-only conveniences (such as advanced reporting widgets) are layered in only if your edition supports them, and we confirm your edition during scoping.
+How does it connect to Odoo Accounting?
Each fee head maps to an income GL account, tax and (optionally) an analytic account. When a fee is charged, the module posts a native account.move (customer invoice/receivable), so aged receivables, tax reports and bank reconciliation all work exactly as Odoo does natively — no parallel ledger to reconcile.
+Can parents pay online and get a receipt automatically?
Yes. Students or parents log into the Odoo customer portal to view their term/installment dues and pay via your configured payment provider, card or bank transfer. On payment, a branded QWeb PDF receipt and updated fee statement are generated and emailed automatically.
+Can it integrate with our existing student information system?
Yes. All records are accessible over Odoo's XML-RPC / JSON-RPC API, so an SIS, admissions portal, biometric gate or mobile app can push enrolments and student data in and pull live balances and dues out. We scope the exact integration fields and direction during kickoff.
+How are late fines and scholarships handled?
Late fines are applied automatically by an Odoo scheduled action (ir.cron) that checks each due date and adds a configurable penalty when a term or installment lapses. Scholarships and discounts are configurable as percentage or fixed amounts, per fee head or across the whole structure, with an optional finance-head approval step so every waiver is auditable.
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Related Modules
Request a quote
Education Fees Management
Build-to-order Odoo module for flexible fee structures, online collection, dues tracking and scholarship handling — linked to Accounting.
- Configurable fee heads as dedicated records — tuition, admission, bus, lunch, hostel, exam, lab, library — each with its own tax, income GL account and analytic account
- Reusable fee structures assembled from fee heads and assigned per class, programme, batch or academic year
- Term-based and installment-based plans with individual due dates, so a yearly fee can be split across 2, 3, 4 or monthly cycles
- Online fee submission through the Odoo customer portal with card, bank-transfer or configured payment-provider support