Real Estate & Property Management for Business Central

Key Features

Property, building, unit and tenant master records as native Business Central tables, linked to standard Customer records via table extension

Lease lifecycle management: activation, renewals, break clauses, holdovers and termination with full status history

Configurable rent escalation engine — fixed percentage, step increases and index/CPI-style uplifts applied automatically on each cycle

Automated recurring rent and service-charge invoicing driven by a job queue entry that posts standard BC sales invoices

CAM / service-charge pool accrual and year-end reconciliation with pro-rata variance billing or crediting per tenant

Security deposit register tracked as a liability, with apply-on-move-out and partial-release handling posted to the GL

Arrears and aging management surfaced through the customer ledger plus a dedicated rent-roll Role Center and dashboard

Dimension and posting-group mapping so every property/unit flows into native BC financial reporting and analysis views

Rent roll, occupancy and lease-expiry data exposed over the BC REST/OData API for Power BI and Power Platform

Event-subscriber architecture that extends standard posting and document logic without modifying base application objects

Dedicated permission sets isolating leasing administrators, billing clerks and read-only roles

Multi-currency and multi-tax-jurisdiction support reusing Business Central's native currency and VAT/tax engine

Optional Dataverse / Power Apps surface for tenant self-service and field move-in/move-out inspections

Document attachment of signed leases and notices on each lease record using BC's incoming-document and link features

Built to order, done for you

No DIY setup — a working app, built, installed and supported by ECOSIRE.

You order

Start with a one-time build price. We scope it with you at kickoff.

We build & install

ECOSIRE builds, configures and installs it on your Dynamics 365 Business Central.

Go live + support

You go live in about 2–4 weeks, with a post-launch support window.

About this Product

Property owners and managers running on Dynamics 365 Business Central usually end up tracking leases in spreadsheets while invoicing manually in BC — two systems that drift apart every month. This is a build-to-order AL extension that closes that gap by modelling Properties, Units and Tenants as first-class records inside your existing Business Central company, so the rent roll and the general ledger are the same source of truth.

ECOSIRE builds the extension to your leasing rules, then installs it as a per-tenant extension on your Business Central environment (cloud SaaS or on-prem) — not a generic AppSource download. New tables (Property, Unit, Lease, Service Charge) and table/page extensions on Customer and Posting Setup are delivered through AL, wired into the GL with standard posting groups, and protected by dedicated permission sets so leasing staff see only what they should.

The lease engine drives the money. A job queue entry generates recurring rent and service-charge sales invoices on each lease's billing cycle, applies contractual escalations (fixed %, CPI-style or step), and posts them through normal BC sales documents so VAT/tax, dimensions and customer ledger entries all behave natively. CAM / service-charge pools are accrued through the year and reconciled against actuals, with the variance billed or credited per tenant by pro-rata share. Deposits are held as a tracked liability and released or applied on move-out; arrears and aging surface through the customer ledger and a leasing-specific dashboard.

Because it is genuine AL, the rent roll is reachable over the BC REST/OData API for Power BI and Power Platform, and event subscribers keep your logic intact through Microsoft's monthly updates. ECOSIRE scopes, builds, installs, validates and supports the whole thing.

What you get

A per-tenant AL extension (.app) built to your leasing and billing rules, deployed to your Business Central cloud or on-prem environment

Installation and configuration on your tenant, including posting setup, number series, dimensions and job-queue scheduling

Configured permission sets assigned to your leasing, billing and finance roles

Migration of your existing property, unit, lease and tenant data from spreadsheets or a prior system into the new tables

Source AL code, deployment package and a technical handover document describing tables, pages, events and the OData endpoints

Admin and end-user runbook covering lease setup, the billing cycle, CAM reconciliation and deposit handling, plus a live handover session

Who this is for

Property-company CFO / Finance Controller

Owns the GL and wants leasing revenue, deposits and arrears posting natively in Business Central with correct tax, dimensions and audit trail — not reconciled back from a spreadsheet each month.

Property / Leasing Operations Manager

Runs the rent roll day to day: activating leases, applying escalations, chasing arrears and tracking occupancy. Needs one screen showing every unit, lease and expiry without exporting data.

Business Central Administrator / IT Lead

Responsible for the BC tenant and its extensions. Wants a clean, upgrade-safe AL extension with proper permission sets and OData endpoints, installed and supported by a partner rather than home-grown customizations that break on Microsoft updates.

How Real Estate & Property Management for Business Central Compares

Criterion	ECOSIRE	Custom Build	Competitor
Property, unit, lease and tenant data modelled natively in Business Central	Included	Included	Partial support
Automated recurring rent & service-charge invoicing via job queue	Included	Partial support	Included
CAM / service-charge accrual and year-end reconciliation	Included	Partial support	Partial support
Built and tailored to your specific escalation and billing rules	Included	Included	Not included
Installed and supported on your tenant by the vendor	Included	Partial support	Partial support
Upgrade-safe AL extension (event subscribers, no base-object changes)	Included	Partial support	Included
Source code and full technical handover provided	Included	Included	Not included
Rent roll exposed over BC REST/OData for Power BI / Power Platform	Included	Partial support	Partial support

Frequently Asked Questions about Real Estate & Property Management for Business Central

Is this a Microsoft AppSource app I can install instantly?

No. This is a build-to-order extension. ECOSIRE scopes the work to your specific leasing, escalation and CAM rules, builds it in AL, then installs it as a per-tenant extension on your Business Central environment. You get tailored behaviour and the source code rather than a one-size-fits-all AppSource listing.

How long does delivery take after I order?

Typical lead time is 3 to 5 weeks from a confirmed requirements workshop, depending on the complexity of your escalation rules, CAM reconciliation logic and the volume of lease data to migrate. We confirm a firm schedule in writing after the scoping call before any build begins.

How is it installed without disrupting our live Business Central company?

It deploys as a per-tenant AL extension, so base application objects are never modified — we use table/page extensions and event subscribers. We validate first in your sandbox environment, then publish to production during an agreed window, with permission sets and the job queue configured before go-live.

What about ongoing support and Microsoft's monthly updates?

Because the extension is built with event subscribers rather than base-object changes, it survives Business Central's monthly minor and biannual major updates. ECOSIRE provides a support and maintenance period after handover to fix issues, retest against new BC releases and apply small change requests. Ongoing support beyond the included window is available as a retainer.

Can the rent roll feed Power BI and other Power Platform tools?

Yes. The leasing tables are exposed through the Business Central REST/OData API, so Power BI, Power Automate and Power Apps can read rent roll, occupancy and lease-expiry data directly. We can optionally build a Dataverse-backed Power App for tenant self-service or field inspections as part of the scope.