Illustrative previewA build-to-order Business Central extension that unifies rental, sales and service for equipment businesses
— availability, contracts, dispatch, usage and period billing, deposits and off-hire returns — installed and supported by
ECOSIRE on your tenant.
What is Equipment Rental Management for Business Central?
A build-to-order Business Central extension that unifies rental, sales and service for equipment businesses — availability, contracts, dispatch, usage and period billing, deposits and off-hire returns — installed and supported by ECOSIRE on your tenant. Built to order by ECOSIRE for Dynamics 365 BC (build-to-order) — indicative price from $999.00 USD; request a quote for a scoped proposal.
Key Features
Built to order, done for you
No DIY setup — a working app, built, installed and supported by ECOSIRE.
- 1
You order
Start with a one-time build price. We scope it with you at kickoff.
- 2
We build & install
ECOSIRE builds, configures and installs it on your Dynamics 365 Business Central.
- 3
Go live + support
You go live in about one working week, with two weeks of go-live support. Defects in the code we deliver are fixed free of charge.
About this Product
Equipment rental is a poor fit for core Business Central. Standard sales documents assume a one-way sale: there is no concept of an asset that goes out, accrues charges over time, comes back, and gets serviced before it goes out again. Rental teams end up tracking availability in spreadsheets, billing manually, and losing deposits and damage charges in the gaps.
This is a build-to-order AL extension that ECOSIRE designs around your fleet, rate cards and rental process, then installs as a per-tenant extension directly on your Business Central Online (or on-prem) environment. It is not an instant AppSource download — we scope it with you, build it, deploy it to your sandbox for UAT, then publish to production and support it.
The extension adds rental as a first-class object. Rental items carry availability that a calendar reconciles against open contracts, dispatches and expected returns, so dispatch never double-books a machine. Quotes convert to rental contracts and dispatch notes; billing runs on a recurring period schedule, on meter/usage readings, or a blend of both, posting through standard BC sales invoices and the general ledger. Deposits, damage waivers, loss charges and off-hire processing are handled on return, with everything written through native posting routines so your accountant sees normal BC documents.
Built with table and page extensions, event subscribers and a Job Queue for recurring billing — clean, upgrade-safe AL. Optional Power Platform / Dataverse and OData/REST surfacing lets you drive a driver app or customer portal. Delivered with permission sets, UAT sign-off and a support window. You own the IP and the deployed extension.
What you get
- A per-tenant Business Central AL extension built to your fleet, rate cards and rental workflow, published to your production environment
- Deployment to your sandbox for User Acceptance Testing, then production publish after sign-off
- Permission sets for rental, dispatch and finance roles plus a configured Job Queue entry for recurring billing
- Source AL project (.al) handed over to you — you own the extension IP
- Configuration of rental item masters, rate cards, deposit rules and number series for your go-live data
- Admin and end-user documentation plus a walkthrough session for your operations and finance team
- A defined post-go-live support and warranty window with agreed response times
Who this is for
Operations / Finance Lead at a rental company
Owns utilization and cash. Needs availability they can trust, billing that runs itself, and deposits and damage charges that never slip — all reconciling to standard BC financials.
Dispatch / Yard Manager
Schedules machines out and back. Lives in the availability calendar and dispatch notes; needs to see what is on-hire, overdue, and free before promising a unit to a customer.
Business Central Administrator / IT Manager
Responsible for the tenant. Wants a clean, upgrade-safe per-tenant extension using event subscribers and permission sets — not brittle base-app modifications — that survives BC's monthly release cadence.
How Equipment Rental Management for Business Central Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Dynamics 365 Business Central Native |
|---|---|---|---|---|
| Rental availability calendar (on-hire vs free) | Included | Partial support | Partial support | Not included |
| Meter/usage + period billing posted to BC G/L | Included | Partial support | Partial support | Not included |
| Deposit, damage and off-hire handling | Included | Partial support | Partial support | Not included |
| Tailored to your fleet, rate cards and process | Included | Included | Not included | Not included |
| Upgrade-safe per-tenant AL extension (event subscribers) | Included | Partial support | Included | Not included |
| You own the source code and extension IP | Included | Included | Not included | Partial support |
| Built, installed and supported for you (no in-house AL team needed) | Included | Not included | Partial support | Not included |
| Power Platform / Dataverse + OData portal surfacing | Included | Partial support | Partial support | Partial support |
Frequently Asked Questions about Equipment Rental Management for Business Central
Is this a download from Microsoft AppSource?
No. This is a build-to-order extension. ECOSIRE scopes it with you, builds it in AL, and installs it as a per-tenant extension directly on your Business Central environment. There is no instant AppSource listing to click — you get a solution tailored to your fleet and rental process, deployed to your sandbox first and then production.
How long until it is live on our environment?
Typical delivery is roughly one working week depending on complexity (number of rate-card and billing rules, meter logic, portal/Dataverse integration). The sequence is the same: discovery and scoping, AL build, sandbox deployment for your UAT, then production publish after your sign-off. We confirm a firm timeline in writing before we start.
What about ongoing support and Business Central updates?
Every build includes a post-go-live support and warranty window with agreed response times. Because Microsoft ships Business Central updates monthly, we build against the AL extension model (event subscribers, table/page extensions) to stay upgrade-safe, and we offer an ongoing maintenance arrangement to retest and adjust the extension against new BC releases and your evolving rate cards.
Will rental billing reconcile to our standard Business Central financials?
Yes. All period and meter billing posts through native BC sales invoices and general ledger routines, and deposits are tracked as liabilities released or forfeited on return. Your finance team sees standard BC documents and reports — no shadow ledger.
Do we own the extension and the code?
Yes. We hand over the AL source project and you own the deployed per-tenant extension and its IP. You are not locked into a vendor app you cannot modify; ECOSIRE remains available for enhancements and support, but the asset is yours.
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Equipment Rental Management for Business Central
A build-to-order Business Central extension that unifies rental, sales and service for equipment businesses — availability, contracts, dispatch, usage and period billing, deposits and off-hire returns — installed and supported by ECOSIRE on your tenant.
- Rental item master extending the BC Item card with rate cards, deposit rules, meter type and serial/asset tracking, implemented as table and page extensions
- Availability calendar that nets on-hire contracts, open dispatches and expected returns against fleet quantity so dispatch cannot double-book a unit
- Rental quotes that convert to rental contracts and dispatch notes, reusing native sales document workflow and number series
- Period (recurring) billing driven by a Job Queue entry that generates BC sales invoices on daily/weekly/monthly cycles