Quick facts
- Price
- $249.00 USD
- Odoo versions
- 17, 18, 19
- Setup time
- 30 min
- License
- One-time perpetual
- Languages
- 11 languages
One-time Purchase
School Transport & Hostel Management
A build-to-order Odoo module that unifies student bus routing, hostel bed allocation, and their recurring billing inside your education ERP. ECOSIRE scopes, builds, installs, and supports it on Odoo 17, 18, or 19.
$249.00USD
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Key Features
New `school.transport.route`, `school.transport.stop`, and `school.transport.registration` models with Many2one links from student partner to route, stop, and assigned vehicle
Per-student transport registration that generates recurring `account.move` invoices on your chosen fee cycle (monthly/term/annual) through the native accounting pipeline
`@api.depends` compute fields for live route capacity, registered-seat count, and per-stop passenger lists — no manual seat tallies
Vehicle and driver compliance records on the `fleet.vehicle` model: license expiry, fitness/registration certificate dates, and insurance renewal with `ir.cron` expiry alerts
Hostel hierarchy models — `school.hostel.block`, `.room`, and `.bed` — with One2many rollups and computed vacancy/occupancy flags
Bed-level allocation and check-in/check-out workflow (`school.hostel.allocation`) that prevents double-booking a bed via a SQL/constraint guard
Mess and accommodation charge invoicing tied to each allocation, posted to the same customer statement as transport fees
QWeb PDF reports: printable route manifest per bus, hostel bed-occupancy sheet, and per-student fee-due statement
Kanban and calendar views for the allocation board and route scheduling, with OWL components where an interactive drag-to-assign board is in scope
`ir.model.access.csv` roles plus multi-campus `ir.rule` record rules so a warden or transport coordinator only sees their own block/depot
Automated term-rollover: server action raises next-cycle transport and hostel invoices in one batch and flags unpaid balances
XML-RPC/JSON-RPC-ready models so a parent portal, gate-security scanner, or SMS gateway can read allocations and post attendance externally
Configurable fee rules per route distance band and per room class, stored as data records rather than hard-coded values
Built and tested against Odoo 17.0, 18.0, and 19.0 on both Community and Enterprise editions
About this Product
Schools and colleges that run their own transport fleet and boarding facilities usually end up managing two of their most operationally intense services in spreadsheets: which student is on which bus route and stop, who has paid this term's transport fee, which bed in which hostel block is free, and whose mess charges are outstanding. Odoo out of the box has no concept of a bus route, a stop, a hostel room, or a per-student recurring service fee. You can approximate pieces of it with generic sale.order lines and account.move invoices, but there is no model that ties a student to a route, a vehicle, a driver's compliance status, or a physical bed — so the day-to-day work (re-routing a stop, reassigning a bed at check-in, chasing an unpaid mess bill) falls back to manual tracking outside the system.
Why Choose School Transport & Hostel Management
New `school.transport.route`, `school.transport.stop`, and `school.transport.registration` models with Many2one links from student partner to route, stop, and assigned vehicle
Per-student transport registration that generates recurring `account.move` invoices on your chosen fee cycle (monthly/term/annual) through the native accounting pipeline
`@api.depends` compute fields for live route capacity, registered-seat count, and per-stop passenger lists — no manual seat tallies
Vehicle and driver compliance records on the `fleet.vehicle` model: license expiry, fitness/registration certificate dates, and insurance renewal with `ir.cron` expiry alerts
Hostel hierarchy models — `school.hostel.block`, `.room`, and `.bed` — with One2many rollups and computed vacancy/occupancy flags
Bed-level allocation and check-in/check-out workflow (`school.hostel.allocation`) that prevents double-booking a bed via a SQL/constraint guard
ECOSIRE builds a dedicated module that adds these missing domain models to your Odoo. We define new models via models.Model — school.transport.route, school.transport.stop, fleet.vehicle extensions, school.transport.registration, school.hostel.block, school.hostel.room, school.hostel.bed, and school.hostel.allocation — each with proper relational fields (Many2one to the student partner and to the route/bed, One2many for a route's stops or a block's rooms). Fee amounts, occupancy counts, and vacancy flags are compute fields with @api.depends so a route's registered-seat count or a block's free-bed count is always live, never a stale manual tally. The registration and allocation records generate invoices through the standard account.move pipeline, so transport and mess/accommodation charges land in your existing accounting, reconcile against payments, and appear on the same customer statement as any other Odoo invoice.
Technically the build ships as a clean custom addon: a proper __manifest__.py declaring dependencies (typically base, contacts, account, and fleet), backend list/form/kanban and calendar views in XML (with OWL components where an interactive allocation board helps), access control in ir.model.access.csv, and multi-campus ir.rule record rules so a warden or transport coordinator only sees their own block or depot. QWeb reports produce the printable route manifests, bed-occupancy sheets, and fee-due statements your staff actually hand out. Automated actions (server actions on ir.cron or on record triggers) handle recurring work such as raising the next term's transport invoices or flagging a driver whose license or vehicle-fitness certificate is about to expire. Everything is reachable over Odoo's XML-RPC/JSON-RPC API, so a parent portal, a gate-security app, or an SMS gateway can read allocations and post attendance without touching the database directly.
Because this is build-to-order, you are not downloading a pre-packaged app from apps.odoo.com and hoping it fits. We start from a short scoping call, confirm exactly how your routes, fee cycles, hostel blocks, and compliance rules work, and build the module against your Odoo version (17.0, 18.0, or 19.0) and edition (Community or Enterprise — the module works on both; Enterprise-only features like the fleet dashboard or Studio integration are used only where you already have them). Typical delivery is 2–4 weeks from confirmed scope. We install it, run UAT on a staging copy of your database, and hand over the full git repository so you own the source outright.
What you get
- Installable, version-matched Odoo addon source for your Odoo edition and version (17.0/18.0/19.0)
- Installation and configuration on your server (or a staging copy first), including menu, view, and access-rights setup
- Technical documentation: model/field reference, `__manifest__.py` dependencies, access-rule matrix, and API endpoints
- End-user guide plus a live training session for transport coordinators, wardens, and finance staff
- UAT on a staging database with a documented test script and a rollback plan before touching production
- A post-go-live support window for defect fixes and configuration adjustments
- Full git repository handover so you own and can extend the source code
- Sample data and QWeb report templates (route manifest, occupancy sheet, fee statement) ready to customize
Who this is for
Transport Coordinator / Fleet In-charge
Runs the daily route sheet, assigns students to buses and stops, and tracks driver license and vehicle fitness expiries. Needs live seat counts and a printable manifest per bus instead of a shared spreadsheet.
Hostel Warden / Boarding Supervisor
Allocates rooms and beds at intake, handles check-in/check-out, and monitors occupancy across blocks. Needs a bed-level board that blocks double-booking and shows real-time vacancies.
School Finance / Accounts Officer
Bills transport, mess, and accommodation charges each cycle and chases outstanding balances. Needs these fees to flow into standard Odoo `account.move` invoices and the same customer statement as tuition.
IT / ERP Administrator
Owns the Odoo instance and integrations. Needs a clean addon with proper access rules, record-rule multi-campus isolation, and an XML-RPC/JSON-RPC surface for the parent portal and gate app.
Installation overview
Download from ECOSIRE
Buy the license on ecosire.com and download the School Transport & Hostel Management module ZIP from your account dashboard.
Upload to Odoo
Extract the ZIP into your Odoo custom addons folder on the server (or upload via Apps > Install from file on Odoo.sh / runbot).
Install the module
Activate Developer Mode, open Apps, click Update Apps List, search for School Transport & Hostel Management, and press Install.
Configure settings
Open the new menu, paste your ECOSIRE license key, connect any external credentials (Shopify, Amazon, Stripe, etc.), and save.
Verify & go live
Run the built-in connection test, sync your first 10 records, and schedule the recurring cron. Contact support if anything fails.
How School Transport & Hostel Management Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| Domain fit (routes, beds, fees) | Purpose-built models scoped to your exact routes, blocks, and fee cycles | Depends entirely on your in-house team's Odoo depth | Generic feature set; rarely matches your fee or campus structure | |
| Billing integration | Native `account.move` invoices on your chosen cycle, same statement as tuition | Buildable but often bolted on inconsistently | Varies; some keep fees in a separate ledger | |
| Compliance tracking | Driver license, fitness, and insurance expiry with `ir.cron` alerts | Only if explicitly specified and built | Often absent or basic date fields | |
| Multi-campus access control | `ir.rule` record rules isolate wardens/coordinators per block/depot | Requires careful in-house rule design | Usually global access, no per-campus scoping | |
| Source ownership | Full git repository handover — you own and can extend it | You own it, but you also carry all the build cost | Licensed/obfuscated; limited or no source access | |
| Delivery model | Scoped build in 2–4 weeks, installed and supported by us | Weeks to months depending on hiring and ramp-up | Instant download but no fit guarantee or support depth | |
| Version support | Built and tested for Odoo 17.0/18.0/19.0, Community or Enterprise | Whatever your team targets | Often lags new Odoo releases | |
| Post-go-live support | Defined support window plus optional upgrade/feature contracts | Internal team must maintain it | Ticket-based, often slow for niche needs |
Frequently Asked Questions about School Transport & Hostel Management
+Is this an existing app I can download and install today?
No. This is a build-to-order module. ECOSIRE scopes it to how your routes, fee cycles, and hostel blocks actually work, then builds, installs, and supports it. You get the full source and git repository at handover — it is not a locked apps.odoo.com download.
+How long does delivery take?
Typical delivery is 2–4 weeks from confirmed scope. After the scoping call we agree the exact models, fee rules, and reports; the timeline depends on how many campuses, integrations (parent portal, SMS, gate scanner), and custom reports you need. We confirm a firm date before starting.
+Does it work on Odoo Community or only Enterprise, and which versions?
It works on both Community and Enterprise, and we build against Odoo 17.0, 18.0, or 19.0 to match your instance. Enterprise-only features (like the fleet dashboard or Studio) are used only where you already have them; the core transport and hostel logic runs fine on Community.
+How are transport and hostel fees billed — is it separate from our accounting?
No, it is fully integrated. Registrations and allocations generate standard Odoo `account.move` invoices, so transport, mess, and accommodation charges reconcile against payments and appear on the same customer statement as tuition and other Odoo invoices. An `ir.cron` server action can raise the next cycle's invoices in one batch.
+What about updates and support after go-live?
Every build includes a post-go-live support window for defect fixes and configuration adjustments. Because you receive the full git repository, you can maintain it yourself or contract ECOSIRE for version upgrades (e.g. migrating from 17.0 to 18.0/19.0) and new features on request.
+Can external systems read allocations and post attendance?
Yes. All models are exposed over Odoo's XML-RPC/JSON-RPC API, so a parent portal, an SMS gateway, or a gate-security scanner can read a student's route/bed assignment and write attendance or check-in events without direct database access. We can build those integrations as part of scope.
+How do you protect our production data during the build?
We develop and run UAT on a staging copy of your database with a documented test script, and we prepare a rollback plan before any production install. Access is controlled via `ir.model.access.csv` and multi-campus `ir.rule` record rules so staff only see their own block or depot.
Related Modules
Request a quote
School Transport & Hostel Management
A build-to-order Odoo module that unifies student bus routing, hostel bed allocation, and their recurring billing inside your education ERP. ECOSIRE scopes, builds, installs, and supports it on Odoo 17, 18, or 19.
- New `school.transport.route`, `school.transport.stop`, and `school.transport.registration` models with Many2one links from student partner to route, stop, and assigned vehicle
- Per-student transport registration that generates recurring `account.move` invoices on your chosen fee cycle (monthly/term/annual) through the native accounting pipeline
- `@api.depends` compute fields for live route capacity, registered-seat count, and per-stop passenger lists — no manual seat tallies
- Vehicle and driver compliance records on the `fleet.vehicle` model: license expiry, fitness/registration certificate dates, and insurance renewal with `ir.cron` expiry alerts