GPS Geofence Attendance (Mobile Kiosk)

Name: GPS Geofence Attendance (Mobile Kiosk)
Brand: ECOSIRE
SKU: odoo-gps-geofence-attendance

Key Features

Define unlimited virtual geofence zones with a GPS center point (latitude/longitude) and a radius in meters, stored on a dedicated hr.attendance.geofence.zone model.

Mobile check-in and check-out restricted to inside the zone boundary — the OWL kiosk screen only enables the punch button when the device is within range.

Live GPS location capture on every punch: the employee's latitude, longitude and computed distance from zone center are written onto the hr.attendance record.

Out-of-zone block with mandatory reason: when a worker is outside the boundary the check-in is refused (or flagged for approval) and a reason must be entered, creating an audit trail.

Multiple sites and zones per company, with zone assignment by employee, department or work location so different teams follow different rules.

In-zone verification via an @api.depends compute field (in_zone boolean + distance) using the haversine formula, recalculated whenever coordinates change.

Configurable enforcement mode per zone: hard block, soft warning, or capture-and-flag-for-HR-review — set from HR settings, no code change needed.

Mobile-first kiosk view built in OWL/QWeb that works on the Odoo mobile app and mobile browsers, showing the employee their zone, status and last punch.

Time-window rules per zone (active shift hours) so a site only accepts punches during its operating window.

Map and list views of all zones for HR managers, plus a geo-tagged attendance log filterable by zone, employee and in/out-of-zone status.

Security by ir.model.access.csv + record rules: HR managers manage zones, employees see only their own attendance, multi-company data stays isolated.

Automated action / server action hooks so supervisors get notified when an out-of-zone or missing-location punch is recorded.

Native integration with Odoo Attendances and Payroll worked-hours — geofenced punches feed standard reporting with no duplicate data entry.

XML-RPC / JSON-RPC accessible: zone and attendance data can be read or created by external mobile apps or middleware you already run.

Reason and coordinate history retained on each record, exportable to QWeb PDF reports for payroll disputes or client billing evidence.

Built to order, done for you

No DIY setup — a working app, built, installed and supported by ECOSIRE.

You order

Start with a one-time build price. We scope it with you at kickoff.

We build & install

ECOSIRE builds, configures and installs it on your Odoo.

Go live + support

You go live in about 2–4 weeks, with a post-launch support window.

About this Product

Stop paying for check-ins that never happened on site. GPS Geofence Attendance is a build-to-order module for Odoo 17, 18 and 19 that lets employees punch in and out from a mobile app only when they are physically inside an HR-defined geofence zone. The moment a worker taps "Check In," the app captures their live GPS coordinates, verifies the point falls inside the assigned zone's radius, and either records the attendance or blocks it with a reason prompt — so your Attendances (hr.attendance) records reflect real presence at real locations.

This is not an off-the-shelf apps.odoo.com download. ECOSIRE designs, builds, installs and supports the module for your database. We add a new hr.attendance.geofence.zone model (name, GPS center latitude/longitude, radius in meters, site, active window), extend hr.attendance with captured latitude, longitude, distance-from-center and an in_zone boolean computed via @api.depends, and wire the whole flow into a mobile-friendly OWL kiosk screen backed by QWeb. Zone assignment is driven by employee, department or work location, so a retail chain, a construction firm and a field-service crew can all run different rules in the same company.

Access is locked down the Odoo way: ir.model.access.csv grants HR managers full control over zones while employees only see their own attendance, and record rules keep multi-company data isolated. Every out-of-zone attempt is logged with its captured coordinates and the reason the employee entered, giving payroll and site supervisors an auditable trail. Because the data lives in standard HR models, it flows straight into Attendances reporting, Payroll worked-hours, and any dashboard or XML-RPC/JSON-RPC integration you already run — no parallel system, no CSV re-keying.

Whether you run Odoo Community or Enterprise, on 17, 18 or 19, ECOSIRE delivers the tested module, configures your zones, trains your HR team and stands behind it with a support window. Typical delivery is 2 to 4 weeks from kickoff.

What you get

Complete, installable Odoo module (custom addon with __manifest__.py declaring dependencies on hr and hr_attendance) targeting your Odoo 17, 18 or 19 version, Community or Enterprise.

Full source code: Python models (hr.attendance.geofence.zone, extended hr.attendance), security files (ir.model.access.csv + record rules), XML/OWL views, QWeb kiosk and report templates.

Configuration of your live geofence zones — center coordinates, radii, sites and assignment rules — set up in your database during handover.

Enforcement-policy setup (hard block vs. soft warning vs. capture-and-flag) tuned to your HR process, plus notification/automated actions for out-of-zone punches.

Administrator and end-user documentation: how HR defines zones and how employees check in/out from mobile.

Live training session for your HR and site-supervisor team, recorded for future onboarding.

Deployment support: installation on your server or Odoo.sh staging, smoke test on a sample of employees, and go-live assistance.

A defined post-delivery support and bug-fix window, with a clear path for paid enhancements and version upgrades.

Who this is for

Construction & site HR manager

Manages crews spread across multiple job sites and needs proof that workers actually clocked in on the correct site, not from home or a coffee shop. Geofenced punches with captured coordinates give clean, defensible timesheets for payroll and client billing.

Retail-chain operations lead

Runs dozens of stores where staff punch in on shared or personal devices. Per-store zones with time-window rules ensure openers and closers are physically at the branch during shift hours, cutting buddy-punching and location fraud.

Field-service / facilities HR administrator

Oversees technicians who move between client premises all day. Live GPS capture and out-of-zone reason logging show where each visit started and ended, feeding Odoo Attendances and Payroll without any separate tracking app.

Payroll & compliance officer

Needs an auditable trail behind every worked hour. The reason-and-coordinate history on each attendance record, exportable to QWeb reports, resolves disputes and supports labor-compliance evidence.

How GPS Geofence Attendance (Mobile Kiosk) Compares

Criterion	ECOSIRE	Custom Build	Competitor
Geofence enforcement at check-in (block outside zone)	Built in — per-zone radius, haversine distance check, hard-block or flag modes	Possible but you design and debug the boundary logic yourself	Varies; many off-the-shelf modules only tag location, not enforce it
Live GPS coordinates stored on each attendance	Yes — latitude, longitude and distance written to hr.attendance	Only if you extend the model and build the capture flow	Partial support
Out-of-zone reason capture + audit log	Yes — mandatory reason and coordinates retained, QWeb-exportable	Buildable, additional effort	Partial support
Multiple sites / zones with per-team assignment	Yes — unlimited zones by employee, department or work location	Yes, with added data model and view work	Partial support
Mobile kiosk UI (OWL/QWeb) for check-in/out	Delivered, mobile-first, tied to zone status	You design and maintain the front end	Partial support
Tailored to your exact Odoo version & process	Yes — built for your 17/18/19, Community or Enterprise, and your rules	Yes, but you own all the engineering	Not included
Fits standard HR/Payroll models & reporting	Yes — extends hr.attendance, no parallel system	Depends on your design discipline	Partial support
Vendor builds, installs, trains and supports it	Yes — full delivery + training + support window	You or your dev team own everything	Download only; support varies by publisher

Frequently Asked Questions about GPS Geofence Attendance (Mobile Kiosk)

How long until the module is delivered and live?

Because this is a build-to-order module — not an instant apps.odoo.com download — ECOSIRE builds, tests, installs and configures it specifically for your database. Typical delivery is 2 to 4 weeks from project kickoff, depending on the number of zones, your enforcement rules, and any integrations. We confirm a firm timeline after a short scoping call and keep you updated through build, staging test and go-live.

What support and updates do I get after delivery?

Every engagement includes a defined post-delivery support window covering bug fixes and questions about the delivered scope. We also provide a clear path for paid enhancements and for compatibility upgrades when you move to a newer Odoo version (17 to 18 to 19). Because you receive the full source code, you are never locked in — but most clients keep ECOSIRE on for ongoing maintenance and new zone rollouts.

Does it work on Odoo 17, 18 and 19, and on Community or Enterprise?

Yes. The module is built against your exact Odoo major version (17, 18 or 19) and runs on both Community and Enterprise. It depends on the standard hr and hr_attendance apps that ship with Odoo, so no Enterprise-only feature is required for the core geofencing to work.

How does the geofence actually stop off-site check-ins?

Each zone stores a GPS center (latitude/longitude) and a radius in meters. When an employee punches, the mobile kiosk captures their live coordinates and an @api.depends compute field calculates the distance from the zone center using the haversine formula, setting an in_zone flag. If they are outside the boundary, the check-in is blocked (or flagged, per your policy) and a reason must be entered — and the attempt, with its coordinates, is logged for HR.

Can I run different rules for different sites or teams?

Yes. You can define unlimited zones and assign them by employee, department or work location, so a construction site, a retail store and a field-service crew can each have their own boundaries, radius, enforcement mode and active shift-time window inside the same company. Multi-company setups stay isolated via Odoo record rules.

Will the attendance data integrate with Payroll and my other systems?

The module extends the standard hr.attendance model rather than creating a parallel one, so geofenced punches flow straight into Odoo Attendances reporting and Payroll worked-hours. Captured coordinates and reasons are also readable over XML-RPC and JSON-RPC, so any external mobile app, dashboard or middleware you run can consume the data without extra re-keying.

What about employee privacy and location data?

Location is captured only at the moment of a check-in or check-out — the module is not designed for continuous background tracking. Access is controlled by ir.model.access.csv and record rules so employees see only their own attendance, while HR managers see zones and the geo-tagged log. We help you configure retention and notice consistent with your local labor and privacy obligations.