Quick facts
- Price
- $399.00 USD
- dynamics_365_business_central versions
- —
- Setup time
- 20 min
- License
- One-time perpetual
- Languages
- 11 languages
One-time Purchase
Document Management & Approval Workflow for Business Central
A build-to-order AL extension that adds drag-drop document attachment, version control and configurable multi-step approval routing to any Business Central record, with Teams, email and SharePoint/OneDrive integration. Built, installed per-tenant and supported by ECOSIRE.
$399.00USD
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Key Features
Drag-and-drop document attachment on any Business Central card, list or document page via a reusable page extension and FactBox
Version control with check-in/check-out, version numbering and per-version comments — no more overwriting attachments
Immutable audit history table logging user, timestamp, action and version for every document and approval event
Configurable multi-step approval flows (sequential or parallel) built on BC's Workflow and Approval Entry tables
Conditional routing rules — amount thresholds, field values, dimension or vendor/customer based — drive which approvers are required
Approver groups, substitution and delegation so absent approvers don't stall the chain
Microsoft Teams notifications and Adaptive Card approve/reject actions via Power Automate, plus standard email approval requests
SharePoint / OneDrive document storage through Microsoft Graph to keep large files out of the SQL database
Job Queue-driven reminders and escalations for overdue approvals
BC REST/OData API and Power Platform-ready endpoints exposing approval status and document metadata to external systems
Permission-set integration so document and approval actions respect your existing security model
Applied across standard records (vendors, customers, items, purchase/sales documents, jobs) and your custom AL tables
About this Product
Business Central ships with a basic, table-driven approval engine and the Incoming Documents area, but it has hard limits: native approvals are wired mainly to purchase, sales and a few other documents, attachments live as base64 blobs with no real versioning, and there is no audit trail of who changed which file. This extension closes those gaps.
Why Choose Document Management & Approval Workflow for Business Central
Drag-and-drop document attachment on any Business Central card, list or document page via a reusable page extension and FactBox
Version control with check-in/check-out, version numbering and per-version comments — no more overwriting attachments
Immutable audit history table logging user, timestamp, action and version for every document and approval event
Configurable multi-step approval flows (sequential or parallel) built on BC's Workflow and Approval Entry tables
Conditional routing rules — amount thresholds, field values, dimension or vendor/customer based — drive which approvers are required
Approver groups, substitution and delegation so absent approvers don't stall the chain
ECOSIRE builds you a per-tenant AL extension that adds a reusable Document & Approval framework across the records you actually care about — vendors, customers, items, jobs, purchase/sales documents and your own custom tables. It is delivered as table and page extensions plus event subscribers, so it layers cleanly over your existing data without forking standard objects.
What you get: drag-drop attachment on any card or document page; full version control with check-in/check-out and an immutable audit history (who, when, which version, what comment); and configurable approval flows — sequential or parallel steps, approver groups, amount/field-based conditions and delegation — that build on BC's Workflow and Approval Entry tables rather than fighting them. Notifications fire through email and Microsoft Teams (Power Automate / Adaptive Cards), and files can be stored in SharePoint / OneDrive via Microsoft Graph instead of bloating your database.
Because it is an AL extension, it respects permission sets, the Job Queue (for reminders and escalations) and the BC REST/OData API, so other systems and Power Platform flows can read approval status programmatically. ECOSIRE scopes the workflow to your records, installs it on your sandbox first, then publishes to production, and supports it after go-live. This is not an instant AppSource download — it is custom-built and fitted to your tenant.
What you get
- A per-tenant AL extension (.app) compiled for your Business Central version, published to your sandbox then production
- Configured approval workflows mapped to the specific record types and conditions you specify during scoping
- Custom permission sets for document management and approval administration roles
- Microsoft Teams / Power Automate notification flow and email approval-request templates wired to your tenant
- SharePoint / OneDrive storage configuration via Microsoft Graph (when you choose external storage over database blobs)
- Admin and end-user runbook covering attachment, versioning, approval setup and delegation
- Source AL code handover plus a post-go-live support and minor-adjustment window
Who this is for
Finance / Operations Administrator
Owns internal controls and needs enforced, auditable approvals on purchase documents, vendor changes and other high-risk records — beyond what native BC approvals reach.
BC Functional Consultant / Implementation Lead
Wants a document and approval layer that extends standard objects cleanly (no forking) and respects permission sets, so it survives Microsoft's monthly updates.
Compliance / Audit Manager
Requires a tamper-evident trail of document versions and approval decisions — who approved what, when, and against which version — for audits and SOX-style controls.
Installation overview
Download from ECOSIRE
Buy the license on ecosire.com and download the Document Management & Approval Workflow for Business Central module ZIP from your account dashboard.
Upload to Odoo
Extract the ZIP into your Odoo custom addons folder on the server (or upload via Apps > Install from file on Odoo.sh / runbot).
Install the module
Activate Developer Mode, open Apps, click Update Apps List, search for Document Management & Approval Workflow for Business Central, and press Install.
Configure settings
Open the new menu, paste your ECOSIRE license key, connect any external credentials (Shopify, Amazon, Stripe, etc.), and save.
Verify & go live
Run the built-in connection test, sync your first 10 records, and schedule the recurring cron. Contact support if anything fails.
How Document Management & Approval Workflow for Business Central Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| Approvals on any record (incl. custom tables), not just purchase/sales | ||||
| True document version control with check-in/check-out and per-version audit | ||||
| Microsoft Teams approve/reject via Adaptive Cards (Power Automate) | ||||
| SharePoint / OneDrive storage via Microsoft Graph (files out of the database) | ||||
| Fitted to your exact records, conditions and approver hierarchy | ||||
| Built, installed per-tenant and supported for you (no in-house AL team needed) | ||||
| Clean extension model that survives BC monthly/major updates | ||||
| AL source code handover (no vendor lock-in) |
Frequently Asked Questions about Document Management & Approval Workflow for Business Central
+How long until the extension is live in my environment?
Typical delivery is about 2 to 4 weeks from a confirmed scope. We start with a short discovery to map the records, approval steps and conditions you need, build and unit-test the AL extension, deploy it to your Business Central sandbox for your sign-off, then publish to production. Larger or multi-condition workflows can take longer; we give you a firm date once scope is locked.
+Is this on Microsoft AppSource? Can I just download it?
No. This is a build-to-order solution. ECOSIRE develops it specifically for your tenant and installs it as a per-tenant extension on your Business Central environment. There is no instant AppSource download — that is what lets us fit the approval logic and record coverage to how your business actually works.
+Will it survive Business Central's monthly and major updates?
Yes. It is written in AL as table extensions, page extensions and event subscribers over standard objects — we never modify or fork base application code. That is the supported extension model, so Microsoft's monthly minor and twice-yearly major updates apply cleanly. We validate the extension against your next sandbox update as part of support.
+What does ongoing support and updates include?
After go-live you get a support window for bug fixes and minor adjustments (new approver rules, extra record types, notification tweaks). We monitor compatibility across BC version upgrades and recompile/republish the extension when needed. Larger new feature work is quoted separately, and you receive the AL source so you are never locked in.
+Can the approvals and document status connect to Power Platform or other systems?
Yes. Because it is a native AL extension, approval entries and document metadata are exposed through the BC REST/OData API, so Power Automate, Power BI and external systems can read status, trigger flows or report on bottlenecks. The Teams notification layer itself runs through Power Automate Adaptive Cards, and we can add custom API pages for any integration you need.
Why Customers Trust ECOSIRE
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Document Management & Approval Workflow for Business Central
A build-to-order AL extension that adds drag-drop document attachment, version control and configurable multi-step approval routing to any Business Central record, with Teams, email and SharePoint/OneDrive integration. Built, installed per-tenant and supported by ECOSIRE.
- Drag-and-drop document attachment on any Business Central card, list or document page via a reusable page extension and FactBox
- Version control with check-in/check-out, version numbering and per-version comments — no more overwriting attachments
- Immutable audit history table logging user, timestamp, action and version for every document and approval event
- Configurable multi-step approval flows (sequential or parallel) built on BC's Workflow and Approval Entry tables