US Payroll & ACA Compliance for Business Central

Key Features

Federal, state and local income-tax withholding calculated per pay period using configurable tax tables, with FICA, FUTA/SUTA and additional-Medicare handling

Form 941 (quarterly) and 940 (annual) generation with IRS-conformant output and electronic filing

W-2 and W-3 year-end generation with SSA EFW2 e-file format and employee copies

ACA 1095-C and 1094-C reporting built from benefit-eligibility data, with IRS AIR XML e-filing

Garnishment and benefit-deduction engine honoring federal/state disposable-income limits and order priority

NACHA-compliant ACH direct-deposit file generation to your bank's specification

Native G/L and vendor-liability posting — payroll expense, tax liabilities and net pay reconcile without imports

Employee self-service portal (pay stubs, W-2s, W-4 updates) backed by the Business Central OData/REST API

Payroll Role Center plus page extensions on the Employee Card surfacing pay history, deductions and tax setup

Dedicated permission sets (Payroll Admin, Payroll Process, Payroll View) for least-privilege segregation of duties

Job Queue entries for scheduled tax-table refreshes, filing-deadline reminders and recurring pay-run automation

Multi-state and multi-jurisdiction employee support with per-jurisdiction withholding configuration

Optional Dataverse / Power Platform sync exposing payroll summaries to Power BI and Power Apps

Full audit trail and change-log integration on pay runs, tax setup and deduction edits

Built to order, done for you

No DIY setup — a working app, built, installed and supported by ECOSIRE.

You order

Start with a one-time build price. We scope it with you at kickoff.

We build & install

ECOSIRE builds, configures and installs it on your Dynamics 365 Business Central.

Go live + support

You go live in about 2–4 weeks, with a post-launch support window.

About this Product

US SMBs running Microsoft Dynamics 365 Business Central are forced to bolt payroll onto a separate system — re-keying earnings into the G/L, reconciling outside ADP or Gusto, and chasing ACA reporting in spreadsheets every January. US Payroll & ACA Compliance for Business Central brings the full run-to-file cycle inside your tenant.

This is a build-to-order per-tenant AL extension, not an instant AppSource download. ECOSIRE builds it against your Business Central environment, installs it as a published extension, and supports it after go-live. We model payroll with dedicated tables (employees, pay runs, earning/deduction codes, tax jurisdictions) and surface them through page extensions on the Employee Card and a Payroll Role Center. Federal, state and local tax engines calculate withholding per pay period; Form 941, 940 and W-2 generation produces IRS/SSA-conformant output with e-file submission, and ACA 1095-C records are built from your benefit-eligibility data and e-filed to the IRS AIR system.

Posting is native: each pay run creates G/L entries and vendor liabilities through standard Business Central journals, so payroll expense, tax liabilities and net pay reconcile without imports. Garnishments and benefit deductions honor federal/state withholding limits and priority order. The ACH/NACHA direct-deposit file is generated to your bank's spec for upload. Employees get self-service for pay stubs, W-2s and W-4 updates via a secure portal backed by the BC OData/REST API.

Event subscribers, dedicated permission sets and Job Queue entries (for scheduled tax-table refreshes and filing reminders) make it operable by your team. Optional Dataverse sync exposes payroll summaries to Power BI and Power Apps. You own the source; ECOSIRE delivers, installs and maintains it.

What you get

A published per-tenant AL extension (.app) installed on your Business Central Production environment, with the source repository handed to you

Configured tax tables and jurisdictions for the federal level and your operating states

Payroll Role Center, Employee Card page extensions, and pay-run journals wired to your chart of accounts

Tax-form templates (941/940/W-2/W-3) and ACA 1095-C/1094-C report objects validated against current IRS/SSA formats

ACH/NACHA direct-deposit file configured to your bank's exact specification

Permission sets, Job Queue setup, and employee self-service portal connectivity

Migration of opening balances / year-to-date payroll figures where mid-year cutover applies

Admin and processor training session plus a runbook covering pay-run, filing and year-end procedures

Who this is for

Controller / Finance Manager

Owns close and compliance for a US SMB on Business Central. Wants payroll expense and tax liabilities posting natively to the G/L so reconciliation stops being a monthly spreadsheet exercise, and 941/W-2/ACA filings stop being a fire drill.

HR / Payroll Administrator

Runs each pay cycle and manages employee changes. Needs an in-system pay run with garnishments, benefit deductions and direct deposit handled correctly, plus self-service so employees stop emailing for stubs and W-4 changes.

Business Central Implementation Lead / IT Manager

Responsible for the tenant and its extensions. Wants a clean per-tenant AL extension with proper permission sets, Job Queue automation and OData integration — supported by the partner, with source owned in-house — not an unmanaged customization.

How US Payroll & ACA Compliance for Business Central Compares

Criterion	ECOSIRE	Custom Build	Competitor
Payroll posts natively to the BC general ledger and liabilities	Included	Partial support	Partial support
Federal/state tax calculation, 941/940/W-2 e-filing	Included	Partial support	Included
ACA 1095-C / 1094-C reporting with IRS AIR e-file	Included	Partial support	Partial support
NACHA/ACH direct-deposit file to your bank's spec	Included	Partial support	Included
Built, installed and supported on your tenant by the vendor	Included	Not included	Partial support
You own the AL source repository	Included	Included	Not included
Tailored to your states, bank spec and benefit plans	Included	Included	Not included
Ongoing tax-table and form-format updates under support	Included	Not included	Included

Frequently Asked Questions about US Payroll & ACA Compliance for Business Central

How long does delivery take, and is this an instant AppSource install?

No — this is build-to-order, not an AppSource one-click install. After a short scoping call to confirm your operating states, bank ACH spec and benefit plans, a typical build, install and validation runs about 4 to 7 weeks depending on the number of states, mid-year cutover needs and self-service scope. We install it as a published per-tenant extension on your Business Central environment and validate a parallel pay run before go-live.

Who maintains tax-table updates, form changes and ongoing support after go-live?

ECOSIRE supports the extension after delivery. Tax-table refreshes can run automatically via Job Queue, and we issue updates when the IRS/SSA change form layouts or e-file formats (e.g., annual W-2 and ACA revisions) under your support agreement. You also receive the AL source repository, so you are never locked out of your own payroll logic.

Does payroll post natively to the Business Central general ledger?

Yes. Each pay run creates standard G/L entries and vendor liabilities through Business Central journals, mapped to your chart of accounts during setup. Payroll expense, tax withholdings and net pay reconcile inside BC with no CSV imports from an outside payroll provider.

Can it handle employees across multiple states and local jurisdictions?

Yes. Each employee can be assigned per-jurisdiction withholding configuration, and the tax engine applies the correct federal, state and local rules per pay period. SUTA/SUI rates are configured per state. Reciprocity and local taxes are handled where applicable based on the jurisdictions in scope at build time.

How is ACA 1095-C reporting handled and e-filed?

The extension builds 1095-C records from your benefit-eligibility and coverage data tracked in Business Central, generates the 1094-C transmittal, and produces IRS AIR-conformant XML for electronic filing. Employee 1095-C copies are generated for distribution, and the data ties back to the same employee records used for payroll.

Is our payroll data secure and access-controlled?

Payroll runs inside your own Business Central tenant — data does not leave to a third-party payroll cloud. Access is governed by dedicated permission sets (Payroll Admin, Process, View) for least-privilege segregation of duties, and all pay-run and setup changes are captured in the Business Central change log for audit.