Fitness Centers & Wellness
Build a stronger business while your members build stronger bodies.
Fitness centers, gyms, and wellness studios manage membership subscriptions, class scheduling, trainer assignments, and retail operations. We implement Odoo-powered management systems that automate membership billing, optimize class capacity, track member engagement, and integrate POS for supplement and merchandise sales.
Challenges in Fitness Centers & Wellness
These are the operational hurdles we help fitness centers & wellness businesses overcome every day.
Membership Revenue Leakage
Failed payments, untracked freezes, and manual billing adjustments lead to revenue loss across hundreds of memberships.
Class Scheduling Complexity
Balancing instructor availability, room capacity, member demand, and equipment needs for dozens of weekly classes is challenging.
Member Retention
Without engagement tracking, at-risk members churn before you can intervene with retention offers or personal attention.
Multi-Revenue Streams
Memberships, personal training, classes, merchandise, and supplements each need separate billing and tracking.
How We Help Fitness Centers & Wellness Businesses
Purpose-built ERP modules and custom solutions that address your industry-specific needs.
Automated Membership Billing
Recurring subscription billing with dunning workflows for failed payments. Freeze, upgrade, and downgrade management with prorated calculations.
Class & Schedule Management
Instructor scheduling with class capacity limits, waitlists, and automatic member notifications. Track attendance patterns.
Member Engagement Tracking
Monitor visit frequency, class attendance, and engagement trends. Auto-flag at-risk members and trigger retention campaigns.
Personal Training Management
Schedule PT sessions, track packages (e.g., 10-session packs), manage trainer commissions, and log workout programs.
Retail POS
In-gym point of sale for supplements, merchandise, and refreshments. Integrate purchases with member accounts.
Online Booking Portal
Members book classes, PT sessions, and facilities online. Self-service account management for billing and membership changes.
Key Modules & Tools
Our Implementation Process
Facility Assessment
Map your membership types, class schedules, trainer arrangements, and current software to design the ideal management system.
System Setup
Configure membership plans, billing rules, class templates, and booking portals aligned with your facility operations.
Migration
Import member data, active subscriptions, class schedules, and financial records from existing systems.
Launch
Deploy front desk, POS, and online booking systems. Train staff and launch member communication campaigns.
Frequently Asked Questions
Can members sign up and pay online?
Yes. An online portal lets prospects browse plans, sign up, and make payments. Existing members manage their accounts, book classes, and update billing information online.
How do you handle family memberships?
Family and corporate memberships are configured with primary/dependent relationships, shared billing, and individual access tracking per family member.
Can the system manage access control (turnstiles/gates)?
We integrate with access control hardware so member cards or QR codes grant facility access. Access logs feed into attendance tracking for engagement reporting.
Related Industries
Power Up Your Fitness Business
Tell us about your fitness centers & wellness business and we'll design a tailored ERP solution within 24 hours.