Xero Sync for WooCommerce

Key Features

Two-way sync of WooCommerce orders, inventory and payments with Xero on a 5-minute cadence

Automatic Xero invoice (or sales receipt) creation when an order hits your chosen WooCommerce status, via a WordPress action hook

Full line-item, tax-component and shipping mapping to your specific Xero accounts and tax rates

Real-time stock sync — WooCommerce sales decrement Xero tracked inventory and Xero adjustments push back to product stock

Payment reconciliation matched against Xero bank deposits and feeds

WooCommerce refunds flow to Xero as credit notes to keep ledgers balanced

Xero OAuth 2.0 connection with automatic refresh-token handling so the link never silently drops

Built on WooCommerce HPOS / custom order tables (not legacy post-meta) for forward compatibility

Idempotent sync with collision checks — no duplicate invoices on retries or cron overlaps

Dedicated wp-admin settings screen with account/tax mapping, connection health and a per-record sync log

WP-Cron scheduler with optional hardening to a real server cron for dependable timing

WPML and WooCommerce multi-currency support configured to your store during the build

Customer/contact matching between WooCommerce billing details and Xero contacts to avoid duplicate records

Configurable status triggers and account routing so sync behaviour matches your bookkeeping workflow

Built to order, done for you

No DIY setup — a working app, built, installed and supported by ECOSIRE.

You order

Start with a one-time build price. We scope it with you at kickoff.

We build & install

ECOSIRE builds, configures and installs it on your WooCommerce.

Go live + support

You go live in about 2–4 weeks, with a post-launch support window.

About this Product

Xero Sync for WooCommerce is a build-to-order integration that ECOSIRE designs, builds, installs and supports directly on your WordPress site — it is not an instant marketplace download. After purchase we connect your store and your Xero organisation, map your accounts and tax rates, and hand you a tested, production-ready sync.

The plugin talks to Xero's OAuth 2.0 API and WooCommerce's order and product data layer to keep both systems in agreement. When an order reaches a status you choose (typically completed or processing), a WordPress action hook fires and we create a matching Xero invoice with full line items, tax components and shipping mapped to the correct Xero accounts and tax rates. A WP-Cron task running every 5 minutes (or a real system cron we configure for reliability) reconciles anything that needs catching up.

Stock is genuinely two-way. A sale in WooCommerce decrements the Xero tracked-inventory item; a stock adjustment in Xero pushes back to the WooCommerce product via the data layer so your storefront never oversells. Payments reconcile against Xero bank deposits, and refunds processed in WooCommerce flow through as credit notes.

We build on top of WooCommerce HPOS (High-Performance Order Storage / custom order tables), so the plugin is future-proof against the legacy post-meta order model. Settings live in a dedicated wp-admin screen with field-level mapping, a connection health panel and a sync log. WPML and WooCommerce multi-currency setups are handled during the build, and the OAuth refresh-token flow is wired so the connection stays alive without manual re-authorisation.

Everything is scoped to your chart of accounts, tax jurisdiction and Xero plan. You get clean, idempotent syncing — no duplicate invoices, no drift between your storefront and your books.

What you get

A custom WooCommerce plugin built for your store, installed on your WordPress site by ECOSIRE

Xero OAuth 2.0 app connection configured and authorised against your Xero organisation

Account, tax-rate and shipping mapping completed against your live chart of accounts

WP-Cron (or hardened system cron) sync schedule configured and verified at the 5-minute interval

wp-admin settings, health and sync-log screen tailored to your store

Initial reconciliation run plus end-to-end test orders verified in both WooCommerce and Xero

Short handover document covering settings, mappings and how to read the sync log

Post-launch support window and compatibility updates for WooCommerce, WordPress and the Xero API

Who this is for

Owner-operator SMB merchant

Runs a lean WooCommerce store and does the books in Xero personally or with a part-time bookkeeper. Wants orders, tax and stock in Xero automatically so month-end isn't a manual export-and-import slog.

Outsourced bookkeeper or accountant

Manages Xero for several WooCommerce clients and is tired of CSV reconciliations and duplicate contacts. Needs reliable, idempotent invoice creation with correct tax components and clean payment matching.

Operations / finance manager at a growing store

Oversees a higher-volume catalogue where overselling and stock drift cost money. Wants real-time two-way inventory sync and payment reconciliation against bank deposits, on infrastructure that won't break on the next WooCommerce update.

How Xero Sync for WooCommerce Compares

Criterion	ECOSIRE	Custom Build	Competitor
Two-way order, stock and payment sync (not one-way push)	Included	Partial support	Partial support
Built, installed and configured for you on your site	Included	Included	Not included
Mapped to your exact chart of accounts and tax rates	Included	Included	Partial support
Built on WooCommerce HPOS / custom order tables	Included	Partial support	Partial support
5-minute reconciliation with idempotent, no-duplicate sync	Included	Partial support	Partial support
WPML and multi-currency handled during build	Included	Partial support	Partial support
No-code, self-serve instant install	Not included	Not included	Included
Ongoing support and Xero/WooCommerce API compatibility updates	Included	Not included	Partial support

Frequently Asked Questions about Xero Sync for WooCommerce

This isn't an instant download — so how long until it's live?

Correct, Xero Sync for WooCommerce is build-to-order. After purchase we collect access to your WordPress site and Xero organisation, then build, install and configure the plugin for you. A typical store goes live within about 5 to 10 business days, depending on how custom your chart of accounts, tax setup and product catalogue are. You get a clear timeline once we review your store.

What ongoing support and updates do I get?

Every build includes a post-launch support window plus compatibility updates as WooCommerce, WordPress and the Xero API evolve (for example, Xero API changes or HPOS updates). We monitor the sync log with you during onboarding, fix any mapping or edge-case issues, and offer extended support or a maintenance retainer if you want us on call beyond the included window.

Do you support WooCommerce HPOS and multi-currency or WPML stores?

Yes. The plugin is built on WooCommerce HPOS (custom order tables) rather than the legacy post-meta model, so it stays compatible with current and future WooCommerce releases. WooCommerce multi-currency and WPML setups are handled as part of the build — we map currencies to the correct Xero behaviour and confirm it on real test orders before handover.

How does the two-way inventory sync actually avoid overselling and conflicts?

Sales in WooCommerce decrement the matching Xero tracked-inventory item, and stock adjustments made in Xero push back to the WooCommerce product through the data layer. A 5-minute reconciliation pass catches anything that changed between events, and every sync operation is idempotent with collision checks so retries or overlapping cron runs never double-count stock or create duplicate invoices.

What access do you need, and is my financial data safe?

We need admin access to your WordPress site to install the plugin and an authorised connection to your Xero organisation via Xero's official OAuth 2.0 flow — we never store your Xero password, only a refresh token scoped to the permissions you grant. You can revoke the connection from Xero at any time. Data moves directly between your site and Xero; we configure it and verify it, and access can be removed after handover if you prefer.

Can the sync rules be tailored to my bookkeeping workflow?

Yes — that's the point of build-to-order. You choose which WooCommerce order statuses trigger a Xero invoice, which accounts and tax rates each line type maps to, how shipping and discounts post, and how customer records match to Xero contacts. We configure all of it against your live setup so the output matches how your accountant actually wants the books to read.