FreshBooks & Wave Accounting Sync for WooCommerce

Key Features

Hooks into `woocommerce_order_status_changed` to auto-create a FreshBooks or Wave invoice when an order hits a status you choose (e.g. `processing` or `completed`)

Pushes full order detail: per-product line items, quantities, SKUs, shipping, discounts and order notes mapped into invoice fields

Customer sync — matches each order's billing email to an existing FreshBooks Client / Wave Customer or creates one, preventing duplicate contacts

Payment posting — marks the invoice paid and records the amount, date and gateway (Stripe, PayPal, etc.) against it

Gateway fee posting — optionally books processing fees as an expense or fee line so net deposits reconcile cleanly

Tax line mapping — maps each WooCommerce tax class/rate to the matching FreshBooks or Wave tax code

Refund handling — full and partial WooCommerce refunds flow through as credit notes / reversing transactions

HPOS (High-Performance Order Storage / custom order tables) compatible, with a legacy post-meta fallback

OAuth2 connection with tokens stored encrypted in wp_options and auto-refreshed on a WP-Cron schedule

Idempotent design — each WooCommerce order ID maps one-to-one to an accounting record, so re-runs and retries never double-invoice

Retry queue with exponential backoff and a wp-admin activity log for any API failure or rate-limit

Configurable wp-admin settings screen under WooCommerce → Settings → Integrations for status triggers, tax map and field mapping

Manual 'Sync to accounting' and 'Re-sync' row actions on the WooCommerce Orders list for backfilling or fixing individual orders

Action/filter hooks (e.g. `ecosire_fbwave_before_invoice_payload`) so developers can adjust the payload without forking the plugin

WPML / multi-currency aware — passes the order currency and locale through to the accounting record

Built to order, done for you

No DIY setup — a working app, built, installed and supported by ECOSIRE.

You order

Start with a one-time build price. We scope it with you at kickoff.

We build & install

ECOSIRE builds, configures and installs it on your WooCommerce.

Go live + support

You go live in about 2–4 weeks, with a post-launch support window.

About this Product

FreshBooks & Wave Accounting Sync for WooCommerce ends the copy-paste shuffle between your store and your accounting app. Each time a WooCommerce order reaches a status you choose, the plugin hooks into woocommerce_order_status_changed and pushes a fully-formed invoice into either FreshBooks or Wave through their official APIs — line items, customer, taxes, shipping and discounts included.

This is not an instant marketplace download. ECOSIRE builds, installs and configures the plugin directly on your WordPress site, maps your specific products and tax classes, connects your FreshBooks or Wave account via OAuth, and verifies real orders flow through before handover. You get an integration tailored to your chart of accounts and tax setup — not a generic connector you have to wrestle into shape.

Under the hood it is built the right way for modern WooCommerce: HPOS / custom order tables compatible, OAuth tokens stored encrypted and refreshed automatically via WP-Cron, and idempotent syncing so an order is never double-invoiced. Customers map to FreshBooks Clients / Wave Customers by email so you don't get duplicates, gateway payments and processing fees post against the invoice, tax lines map to your accounting tax codes, and refunds (full or partial) flow through as credit notes or reversing entries.

A failed API call lands in a retry queue with exponential backoff and a wp-admin log under WooCommerce → Status → Accounting Sync, so nothing silently disappears. Built for freelancers and micro-businesses who'd rather ship work than reconcile spreadsheets — with ECOSIRE on call to adjust the mapping as your store grows.

What you get

A custom-built WooCommerce plugin (.zip) authored and code-owned by ECOSIRE, installed on your WordPress site

OAuth connection set up and tested against your live FreshBooks or Wave account

Product, tax-class and gateway-fee field mapping configured to match your chart of accounts

Installation and configuration performed by ECOSIRE on staging then production (HPOS verified)

End-to-end verification with real test orders, refunds and a payment before handover

A short admin guide plus a settings/mapping walkthrough, with 30 days of post-launch support included

Who this is for

Solo freelancer on FreshBooks

A designer or consultant who sells templates, retainers or digital downloads through WooCommerce and already invoices in FreshBooks. Wants every store sale to appear as a paid FreshBooks invoice automatically so quarterly taxes and client books reconcile without manual entry.

Micro-store owner on Wave

Runs a small physical-or-digital-goods shop with a handful of orders a day and keeps the books in Wave (free accounting). Needs orders, payments and refunds to land in Wave cleanly so they can hand a tidy ledger to their accountant at year end.

Bookkeeper / virtual accountant for small clients

Manages the books for several WooCommerce micro-businesses and is tired of exporting CSVs and re-keying. Wants a reliable, mapped sync per client so reconciliation is a review task, not a data-entry job.

How FreshBooks & Wave Accounting Sync for WooCommerce Compares

Criterion	ECOSIRE	Custom Build	Competitor
Auto-creates FreshBooks/Wave invoices from WooCommerce orders	Included	Included	Partial support
Built, installed, mapped and verified on your site for you	Included	Partial support	Not included
HPOS / custom order tables compatible out of the box	Included	Partial support	Partial support
Customer matching by email (no duplicate clients)	Included	Partial support	Partial support
Partial + full refund handling as credit notes / reversals	Included	Partial support	Partial support
Idempotent sync with WP-Cron retry queue and admin log	Included	Partial support	Not included
Tax-class to accounting tax-code mapping configured to your chart	Included	Included	Partial support
Direct ongoing support and updates from the code owner	Included	Partial support	Partial support

Frequently Asked Questions about FreshBooks & Wave Accounting Sync for WooCommerce

How long does it take to build, install and go live?

Typical delivery is about 5–10 business days from the kickoff call, depending on how custom your tax setup and product catalog are. The schedule is: a short discovery call to capture your FreshBooks or Wave account, tax classes and trigger preferences; build and configuration on a staging copy of your site; a round of test orders, payments and refunds you sign off on; then production install. If your mapping is simple (one tax rate, standard products) it lands toward the faster end. We give you a firm date after discovery, not a vague 'instant download' promise.

Do I get ongoing support and updates after launch?

Yes. Every build includes 30 days of post-launch support to fix any sync issue and adjust mappings as you fine-tune your books. After that you can buy a low-cost annual maintenance plan that covers compatibility updates when WooCommerce, WordPress, or the FreshBooks/Wave APIs change, plus priority help. Because ECOSIRE owns the plugin code, fixes and small mapping changes come straight from us — you're not waiting on an anonymous third-party marketplace vendor.

Does it work with HPOS (High-Performance Order Storage)?

Yes. The plugin is declared compatible with WooCommerce's HPOS / custom order tables and reads orders through the official CRUD API, so it works whether your store is on HPOS or the legacy post-meta order storage. We verify the correct mode on your specific site during installation.

FreshBooks or Wave — can it do both, and what about partial refunds?

Each build targets one accounting system (FreshBooks or Wave) — whichever you use — since their APIs and data models differ; we configure the one you name at kickoff. Refunds are fully handled: a full WooCommerce refund reverses the corresponding record, and a partial refund posts a matching partial credit note or reversing line so your accounting balance always matches your store.

Will it create duplicate clients or double-invoice an order if something retries?

No. Customers are matched to existing FreshBooks Clients / Wave Customers by billing email before any new contact is created, and every WooCommerce order ID maps one-to-one to a single accounting record. The sync is idempotent, so the WP-Cron retry queue and manual re-syncs are safe — a re-run updates the existing record rather than creating a second invoice.