Illustrative previewA build-to-order WordPress/WooCommerce plugin that lets your team log billable hours against projects and tasks,
run weekly timesheet approvals, and feed approved hours into payroll or WooCommerce invoicing. Built, installed, and supported by
ECOSIRE on your site.
What is Timesheet & Project Time Tracking?
A build-to-order WordPress/WooCommerce plugin that lets your team log billable hours against projects and tasks, run weekly timesheet approvals, and feed approved hours into payroll or WooCommerce invoicing. Built, installed, and supported by ECOSIRE on your site. Built to order by ECOSIRE for WooCommerce (build-to-order) — indicative price from $999.00 USD; request a quote for a scoped proposal.
Key Features
Built to order, done for you
No DIY setup — a working app, built, installed and supported by ECOSIRE.
- 1
You order
Start with a one-time build price. We scope it with you at kickoff.
- 2
We build & install
ECOSIRE builds, configures and installs it on your WooCommerce.
- 3
Go live + support
You go live in about one working week, with two weeks of go-live support. Defects in the code we deliver are fixed free of charge.
About this Product
Timesheet & Project Time Tracking is a custom WordPress/WooCommerce plugin we build to fit how your agency actually bills. It is not an instant marketplace download — ECOSIRE scopes it to your workflow, develops it, and installs it directly on your WordPress site, then supports it after go-live.
At its core, the plugin registers projects, tasks, and time entries as first-class records (custom post types plus dedicated custom tables for high-volume entries) so reporting stays fast even after thousands of logged hours. Team members log time from a wp-admin timesheet screen with start/stop or manual entry, flag each entry billable vs non-billable, and attach it to a client, project, and task. An hourly-rate engine resolves the correct rate (per user, per project, or per client override) and calculates cost and billable value on every entry.
Submitted hours roll up into a weekly timesheet that a manager approves or rejects via a custom approvals queue, with capability checks built on WordPress roles and capabilities (current_user_can) so only the right people approve. Approved weeks become the source of truth.
From there, approved billable hours feed your billing: we can generate WooCommerce orders/invoices for retainer or project work, or export to payroll. We expose data over the WooCommerce REST API (custom namespaced routes) and fire WordPress actions/filters so your other tools can hook in. Per-client and per-project reports show logged, billable, non-billable, approved, and cost totals with CSV export.
Built HPOS-compatible, translation-ready (WPML/Polylang), and multisite-aware where needed. WP-Cron handles weekly reminders and report rollups.
What you get
- A custom WordPress/WooCommerce plugin packaged for your site, version-controlled and installed by ECOSIRE
- Installation and configuration on your live (and optionally staging) WordPress environment
- Setup of projects, tasks, user roles, capabilities, and hourly-rate rules to match your billing model
- Configured wp-admin timesheet entry screen and weekly approvals queue
- Configured reporting views with per-client/per-project totals and CSV export
- Namespaced WooCommerce REST API endpoints plus documented hooks (actions/filters) for your integrations
- Admin handover guide covering logging, approvals, rate setup, and report export
- Post-launch support window with bug fixes and compatibility updates
Who this is for
Agency Operations Manager
Runs a service firm that bills clients by the hour and needs accurate, approved timesheets that flow straight into client invoices without spreadsheet reconciliation.
Finance / Billing Lead
Owns invoicing and payroll, and wants approved billable hours, correct rates, and cost-vs-billable margins to feed WooCommerce orders and the payroll provider cleanly.
Project Manager / Team Lead
Approves weekly timesheets, tracks billable vs non-billable utilization per project, and needs per-project reporting to catch scope creep early.
How Timesheet & Project Time Tracking Compares
| Criterion | ECOSIRE | Custom Build | Competitor | WooCommerce Native |
|---|---|---|---|---|
| Built specifically for your billable rules and approval hierarchy | Included | Included | Not included | Not included |
| Billable vs non-billable hours with per-client/project rate overrides | Included | Partial support | Partial support | Not included |
| Weekly timesheet approval queue gated by WordPress capabilities | Included | Partial support | Partial support | Not included |
| Generates WooCommerce orders/invoices from approved hours | Included | Partial support | Not included | Not included |
| Installed, configured, and supported on your site by the vendor | Included | Partial support | Not included | Not included |
| Available as instant self-serve download | Not included | Not included | Included | Partial support |
| HPOS-compatible plus REST API and hooks for integrations | Included | Partial support | Partial support | Partial support |
| Fixed one-time build price with no per-seat SaaS fees | Included | Not included | Partial support | Included |
Frequently Asked Questions about Timesheet & Project Time Tracking
How long does delivery take, and what is the process?
This is built to order, not an instant download. After a short scoping call we confirm your projects, rate rules, and approval flow, then build, test on staging, and install on your live WordPress site. Typical delivery is around one working week depending on how custom your rate logic, payroll export, and integrations are. We give you a firm timeline in writing before we start.
Is this an off-the-shelf plugin I can download from WooCommerce.com or WordPress.org?
No. ECOSIRE develops this plugin specifically for your site and installs it for you. There is no public marketplace listing or self-serve download. That is deliberate — it lets us match your exact billable rules, approval hierarchy, and invoicing/payroll handoff instead of forcing you into a generic plugin's assumptions.
What ongoing support and updates are included?
The one-time build price includes a post-launch support window for bug fixes and compatibility updates against new WooCommerce and WordPress releases. After that window, we offer an optional maintenance arrangement for continued updates, new features, and priority support. Because we hold the source and version history, fixes and enhancements are straightforward.
Will it work with HPOS and my existing WooCommerce setup?
Yes. We build it HPOS-compatible (WooCommerce custom order tables) and test it against your installed theme and key plugins on staging before going live. If you generate invoices from hours, those create standard WooCommerce orders so your existing tax, payment, and reporting stack keeps working.
Can approved hours feed both invoicing and payroll, and connect to other tools?
Yes. Approved billable hours can generate WooCommerce orders/invoices, and approved hours (billable and non-billable) can export to payroll as CSV or a structured feed. We also expose namespaced WooCommerce REST API endpoints and WordPress actions/filters so external systems can read entries and react to submissions and approvals.
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Timesheet & Project Time Tracking
A build-to-order WordPress/WooCommerce plugin that lets your team log billable hours against projects and tasks, run weekly timesheet approvals, and feed approved hours into payroll or WooCommerce invoicing. Built, installed, and supported by ECOSIRE on your site.
- Project and task time logging via wp-admin with start/stop timer or manual entry, stored in dedicated custom tables for performance at scale
- Billable vs non-billable flag on every time entry, with per-project and per-client default rules
- Weekly timesheet submission and a manager approval/rejection queue gated by WordPress roles and capabilities (current_user_can)
- Hourly-rate cost engine resolving rate per user, per project, or per client override to compute cost and billable value