Manual & Offline Payments Manager

Key Features

Define unlimited custom offline payment methods (bank transfer, mobile wallet, cheque, cash deposit, COD-style hold)

Per-method buyer instructions rendered at checkout via a Shopify Checkout UI Extension (account number, IBAN, reference format, deadline)

Proof-of-payment file upload at checkout, stored against the order as a metafield and viewable in Shopify Admin

Reconciliation dashboard listing all pending offline orders with proof preview, amount, currency and submitted reference

One-click confirm or reject — confirm marks the order paid via Admin GraphQL `orderMarkAsPaid` and triggers normal fulfillment

Optional auto-confirmation rules per method (e.g. auto-approve wallet payments under a threshold, hold bank transfers for manual review)

Multi-method support so different markets and currencies see only the relevant payment options at checkout

Order, refund and cancellation webhooks keep the app and Shopify order status in sync both ways

Audit log of every confirm/reject/edit action with operator, timestamp and reason for accounting traceability

Embedded admin built with App Bridge + Polaris, installed over OAuth with only the scopes the app actually needs

Configurable required fields per method (payer name, transaction ID, payment date) validated before the buyer can submit

Email notification hooks to your finance inbox when new proof is uploaded and when an order is confirmed

Built to order, done for you

No DIY setup — a working app, built, installed and supported by ECOSIRE.

You order

Start with a one-time build price. We scope it with you at kickoff.

We build & install

ECOSIRE builds, configures and installs it on your Shopify.

Go live + support

You go live in about 2–4 weeks, with a post-launch support window.

About this Product

In many markets, card gateways are not the default — buyers pay by bank transfer, mobile wallet, cheque, or cash deposit, then send a screenshot to confirm. Shopify's built-in "manual payment methods" can show static instructions, but they cannot collect a proof-of-payment file at checkout, can't reconcile against your bank statement, and leave you confirming each order by hand from email threads.

Manual & Offline Payments Manager is a Shopify app ECOSIRE custom-builds and installs for your store. It is an embedded admin app (Shopify App Bridge + Polaris) that registers your offline methods, renders per-method buyer instructions at checkout via a Checkout UI Extension, and lets the buyer upload proof-of-payment (bank slip, wallet receipt) which is attached to the order as a metafield and surfaced in Shopify Admin.

Orders placed this way land as pending/unpaid. Your team reviews the uploaded proof in a reconciliation dashboard, then confirms or rejects with one click — the app marks the order paid through the Admin GraphQL API (orderMarkAsPaid) and fires the standard fulfillment flow. You can also enable auto-confirmation rules for trusted methods. Order and refund webhooks keep statuses in sync, and every action is logged for audit.

Because it is built to order, the methods, instruction copy, required fields, multi-currency display, and confirmation logic are tailored to your payment operations — not a one-size-fits-all toggle. ECOSIRE handles the OAuth install, configuration, and a handover walkthrough, then provides a support and update window. This is a bespoke build, not an instant App Store download — there is an honest delivery lead time below.

What you get

A custom-built Shopify app installed on your store via OAuth, scoped to your live theme and checkout

Checkout UI Extension delivering per-method instructions and the proof-of-payment uploader

Embedded Polaris admin app with your configured payment methods and reconciliation dashboard

Order/metafield wiring and Admin GraphQL confirmation flow connected to Shopify fulfillment

Webhook subscriptions for order, refund and cancellation events with sync handling

A short admin walkthrough/handover session plus written setup and operating notes

A defined post-launch support and bug-fix window (see FAQ) with ECOSIRE as your point of contact

Who this is for

Emerging-market online seller

Runs a store where most customers pay by bank transfer or mobile wallet rather than card, and is drowning in screenshots sent over WhatsApp and email. Needs proof captured at checkout and a single queue to confirm orders.

B2B / wholesale merchant

Sells high-value orders where buyers pay by bank transfer or cheque against an invoice. Needs reference matching, per-method instructions, and an audit trail finance can reconcile against the bank statement.

Finance / operations lead

Owns payment reconciliation across currencies and methods. Wants auto-confirmation rules for low-risk payments, manual review for the rest, and a logged history of who confirmed what and when.

How Manual & Offline Payments Manager Compares

Criterion	ECOSIRE	Custom Build	Competitor
Proof-of-payment upload captured at checkout and stored on the order	Included	Partial support	Partial support
Per-method buyer instructions via Checkout UI Extension	Included	Included	Partial support
Reconciliation dashboard with one-click confirm/reject	Included	Partial support	Partial support
Auto-confirmation rules per method	Included	Partial support	Not included
Tailored exactly to your methods, fields and currency logic	Included	Included	Not included
Available as an instant self-serve App Store install	Not included	Not included	Included
Audit log of every confirmation action	Included	Partial support	Partial support
Installed, configured and supported for you by the builder	Included	Partial support	Not included

Frequently Asked Questions about Manual & Offline Payments Manager

How long until the app is delivered and installed?

This is a build-to-order app, not an instant download. After we confirm your payment methods, required fields and confirmation rules, typical delivery is about 1 to 2 weeks. We install it on your store over OAuth, configure your methods, and run a handover walkthrough. A larger scope (many methods, custom currency logic, ERP/accounting hooks) can extend that, and we will give you a firm date before starting.

What support and updates are included after launch?

ECOSIRE remains your point of contact. The build includes a post-launch support and bug-fix window during which we resolve issues and make small configuration tweaks at no extra cost. We also keep the app working against Shopify API version changes during that window. After it ends, ongoing support, new methods or feature additions are available on a maintenance plan or per-request.

Can't I just use Shopify's built-in manual payment methods instead?

Shopify's native manual methods let you display static instructions and mark orders paid by hand, but they cannot collect a proof-of-payment file at checkout, store it on the order, or give you a reconciliation dashboard with auto-confirmation rules. This app adds exactly those layers on top of the native flow rather than replacing it.

Where is the uploaded proof-of-payment stored, and is it secure?

The file is uploaded at checkout and attached to the order as a Shopify metafield, viewable inside Shopify Admin and in the app's reconciliation dashboard. It lives within your Shopify data and storage; the app requests only the OAuth scopes it needs (orders, files/metafields) and logs every confirm or reject action for audit.

Does confirming a payment trigger normal fulfillment and emails?

Yes. Offline orders are created as pending/unpaid. When you confirm, the app calls the Admin GraphQL `orderMarkAsPaid` mutation, which marks the order paid and lets Shopify's standard fulfillment, notification and reporting flows run exactly as they would for any other paid order.

Can different countries or currencies see different payment methods?

Yes. Methods can be shown or hidden based on the checkout context, so a customer in one market sees your local bank transfer details while another sees a wallet option, each with its own instructions, required fields and currency display.