Illustrative previewA custom-built Shopify app that reads emailed purchase orders,
supplier invoices and receipts with OCR + AI, matches the line items to your SKUs, and turns them into draft orders or restock data after a human approves them.
What is AI OCR Order & Invoice Capture?
A custom-built Shopify app that reads emailed purchase orders, supplier invoices and receipts with OCR + AI, matches the line items to your SKUs, and turns them into draft orders or restock data after a human approves them. Built to order by ECOSIRE for Shopify (build-to-order) — indicative price from $999.00 USD; request a quote for a scoped proposal.
Key Features
Built to order, done for you
No DIY setup — a working app, built, installed and supported by ECOSIRE.
- 1
You order
Start with a one-time build price. We scope it with you at kickoff.
- 2
We build & install
ECOSIRE builds, configures and installs it on your Shopify.
- 3
Go live + support
You go live in about one working week, with two weeks of go-live support. Defects in the code we deliver are fixed free of charge.
About this Product
Wholesale and B2B merchants still receive most of their orders the old way: a PDF purchase order attached to an email, a scanned supplier invoice, or a phone photo of a receipt. Someone on your team retypes every line into Shopify by hand — and that is where the wrong SKU, the wrong quantity and the mispriced order come from.
AI OCR Order & Invoice Capture is a Shopify app that ECOSIRE builds, installs and supports specifically for your store. It ingests documents (forwarded email, manual upload, or a watched inbox), runs OCR plus AI parsing to pull out the supplier, dates, references and every line item, then matches each line to a real Shopify variant using exact SKU, barcode and fuzzy text matching. Nothing posts automatically: every parsed document lands in a human review and approve queue where your team corrects mappings and confirms quantities before anything is created.
On approval the app uses the Admin GraphQL API to create draft orders (for inbound customer POs) or write multi-location inventory restock adjustments (for supplier invoices and receipts). Parsed totals, document references and confidence scores are stored on order and product metafields, and a normalized line-item payload can be exported to your accounting or inventory system.
Because it is build-to-order, the app is scoped to your real documents and suppliers — not a generic template. This is not an instant Shopify App Store download. After purchase, ECOSIRE collects sample documents, configures the OCR templates and SKU-matching rules, installs the app on your store via a private OAuth flow, and hands it over working. The $999 one-time price covers the build and installation; ongoing parsing accuracy and Shopify API updates are covered under a support arrangement we agree with you.
What you get
- A custom Shopify app installed on your store via private OAuth with the minimum required scopes (read/write orders, draft orders, inventory and products)
- OCR and AI parsing pipeline tuned to your real supplier documents and invoice layouts
- SKU-matching configuration covering exact, barcode and fuzzy mapping for your catalog and supplier part numbers
- Embedded admin review-and-approve queue inside Shopify admin (Polaris UI)
- Email ingestion endpoint and optional watched-inbox configuration
- Metafield schema for storing document references, totals and confidence on orders and products
- Export integration to your accounting or inventory system (CSV/JSON/webhook) as scoped
- Configuration handover document plus a walkthrough session for your team
Who this is for
B2B / wholesale operations manager
Receives dozens of customer purchase orders per week as email PDFs and needs them in Shopify as draft orders without a team member retyping every line and getting SKUs wrong.
Inventory & purchasing lead
Reconciles supplier invoices and receiving paperwork against stock and wants line items pushed into multi-location inventory as restock adjustments instead of manual counts.
Finance / accounts payable owner
Needs clean, structured line-item and total data from supplier invoices exported into the accounting system, with each record traceable back to the original document.
How AI OCR Order & Invoice Capture Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Shopify Native |
|---|---|---|---|---|
| OCR plus AI parsing of POs, invoices and receipts | Included | Partial support | Partial support | Not included |
| Tuned to your real supplier documents, not a generic template | Included | Included | Not included | Not included |
| Fuzzy SKU matching with learned per-supplier mappings | Included | Partial support | Partial support | Not included |
| Human review-and-approve queue before posting | Included | Partial support | Partial support | Not included |
| Auto-create draft orders via Admin GraphQL API | Included | Included | Partial support | Not included |
| Multi-location inventory restock from supplier invoices | Included | Partial support | Not included | Not included |
| Export to accounting/inventory via CSV, JSON or webhook | Included | Included | Partial support | Not included |
| Instant self-serve install from the App Store | Not included | Not included | Included | Included |
| Build and installation done for you | Included | Partial support | Not included | Not included |
| Predictable one-time price with no per-document metering | Included | Not included | Not included | Partial support |
Frequently Asked Questions about AI OCR Order & Invoice Capture
Is this an instant Shopify App Store download?
No. AI OCR Order & Invoice Capture is build-to-order. After purchase, ECOSIRE collects sample documents from you, configures the OCR templates and SKU-matching rules for your catalog, and installs the app on your store through a private OAuth flow. You receive a working, store-specific app rather than a generic listing you self-install.
How long does delivery take?
Typical delivery is about one working week from the point we receive your sample documents and store access. Simple single-supplier setups land toward the shorter end; multi-supplier catalogs with messy or varied invoice layouts and an accounting export take longer. We confirm a firm timeline in writing once we have reviewed your documents.
What happens to ongoing support and updates after go-live?
The $999 covers the build and installation. After go-live we agree a support arrangement that covers accuracy tuning as new supplier document layouts appear, fixes, and compatibility updates when Shopify changes the Admin GraphQL API or required scopes. We will not silently let parsing drift; the app is maintained against your real document flow.
Does it post orders and inventory changes automatically without a human?
No, and that is deliberate. Every parsed document lands in a review-and-approve queue with the source image, the parsed fields, and per-line confidence scores. Your team confirms SKU mappings and quantities before anything is created. Only on approval does the app create a Shopify draft order or write a multi-location inventory adjustment. You can raise the confidence threshold over time, but a human stays in control of what gets posted.
What if a supplier uses part numbers that do not match my Shopify SKUs?
That is the common case and the app is built for it. Matching runs in layers: exact SKU, then barcode/UPC, then fuzzy text matching against product titles and supplier part numbers. When you correct a mapping in the review queue, the app remembers it for that supplier, so the same part number maps correctly on future documents without re-teaching.
Where does the parsed data go and can I get it into my accounting system?
Approved documents create Shopify draft orders or inventory restock adjustments, and the parsed references, totals and confidence are written to order and product metafields. A normalized line-item payload can also be exported to your accounting or inventory system via CSV, JSON, or a webhook to an endpoint you provide. We scope the exact export format with you during the build.
Related Modules
AI Content & Blog Copilot
A custom-built, embedded Shopify app that generates SEO blog posts, ads, emails and social copy grounded in your live catalog data. Built, installed and supported by ECOSIRE.
AI Reporting Assistant (Ask-Your-Data)
A custom-built Shopify analytics assistant that turns plain-English questions into instant charts and answers over your real store data — no BI specialist, no report builder.
AI Sales Chatbot & Conversational Commerce
A custom-built AI sales associate for Shopify that recommends products, answers questions, tracks orders, and helps shoppers build and check out carts directly inside the chat widget. Built, installed, and supported by ECOSIRE.
AI OCR Order & Invoice Capture
A custom-built Shopify app that reads emailed purchase orders, supplier invoices and receipts with OCR + AI, matches the line items to your SKUs, and turns them into draft orders or restock data after a human approves them.
- OCR plus AI parsing of PDF, PNG, JPG and scanned multi-page documents, including skewed phone photos and low-quality faxes
- Three ingestion paths: forward-to-email inbox, drag-and-drop upload in the embedded admin, and an optional watched supplier mailbox
- Auto-creates Shopify draft orders from inbound customer purchase orders via the Admin GraphQL API, preserving line items, quantities and notes
- Supplier invoice and receipt line-item extraction that maps to multi-location inventory restock adjustments