Illustrative previewBuild-to-order Odoo module that turns hr.employee into a 360 master record:
visa, awards, family, insurance, contract & training.
What is All-in-One Employee Records (Visa, Awards, Family, Insurance)?
Build-to-order Odoo module that turns hr.employee into a 360 master record: visa, awards, family, insurance, contract & training. Built to order by ECOSIRE for Odoo 17, 18, 19 — indicative price from $999.00 USD; request a quote for a scoped proposal.
Key Features
Built to order, done for you
No DIY setup — a working app, built, installed and supported by ECOSIRE.
- 1
You order
Start with a one-time build price. We scope it with you at kickoff.
- 2
We build & install
ECOSIRE builds, configures and installs it on your Odoo.
- 3
Go live + support
You go live in about one working week, with two weeks of go-live support. Defects in the code we deliver are fixed free of charge.
Technical Specifications
- Odoo Compatibility
- Odoo 17, Odoo 18, Odoo 19
- Editions
- Enterprise & Community
- License
- Licence confirmation required
- Python Requirement
- Python 3.10+
- Database
- PostgreSQL 12+
About this Product
Odoo's stock HR app gives you a solid employee profile, but the moment your team needs to track work-visa expiry, log an employee-of-the-month award, record dependents for insurance, or keep a signed history of contracts and training, you end up scattering that data across spreadsheets, attachments and someone's inbox. All-in-One Employee Records is a build-to-order Odoo module that ECOSIRE designs, builds, installs and supports for you — extending the native hr.employee model into a genuine 360 master record without ripping out anything Odoo already does well.
This is not an instant download from apps.odoo.com. It is a purpose-built extension that our Odoo engineers scope against your policies, develop in a clean addon (its own __manifest__.py, models/, views/ and security/ directories), test on a copy of your database, and deploy to your Odoo 17, 18 or 19 instance — Community or Enterprise. Typical delivery is one working week from kickoff, depending on how many record types and validation rules you need.
Under the hood we add dedicated One2many child models to hr.employee — for example a visa/document line model, an awards log, a family/dependent model, and insurance and benefit records — each with its own fields, compute methods (@api.depends for things like days-to-expiry), and smart-button counters on the employee form. New notebook pages in the employee view (XML/OWL) keep everything inside the profile HR already uses, so there is no second system to learn. Access is governed the Odoo way: ir.model.access.csv for CRUD rights plus record rules so, for instance, a line manager sees only their team while HR sees everyone. Sensitive family and insurance data can be locked to an HR-officer group.
Because it is real Odoo, everything you build is reportable and automatable: QWeb PDF reports for a full employee dossier or a visa-expiry roster, automated actions and scheduled crons that email HR before a visa or probation date lapses, and full XML-RPC / JSON-RPC exposure so the same data feeds your reporting stack or a third-party app. ECOSIRE hands over the complete, commented source, applies it to your staging first, trains your team, and stands behind it with a support and bug-fix window after go-live.
What you get
- Complete, commented Odoo addon source — __manifest__.py, models/, views/ (XML/OWL), security/ir.model.access.csv, record rules and QWeb report templates — delivered in a git repository you own.
- Deployment to your staging/copy database first, then a scheduled cutover to production on your Odoo 17, 18 or 19 instance (Community or Enterprise).
- Configuration of security groups, record rules and the expiry-alert cron/automated actions to match your HR policies.
- Data setup assistance: import templates and a one-time load of existing visa, insurance and dependent data from your spreadsheets where provided.
- Admin and end-user documentation covering the new notebook pages, reports, alerts and access model.
- A live training session for your HR and admin users, with the recording handed over.
- A post-launch support and bug-fix window (scoped at kickoff) plus a compatibility check when you upgrade to a newer Odoo minor version.
Who this is for
HR Manager building a single source of truth
Wants every employee fact — visa, contract, family, insurance, training — inside one Odoo profile instead of five spreadsheets, so audits, renewals and reporting stop depending on tribal knowledge.
HR Officer / People Ops administrator
Handles day-to-day record-keeping and needs fast data entry, attachment storage and automatic reminders before a visa or probation date lapses, without asking IT for a custom report every time.
Compliance & operations lead in a multi-national or GCC workforce
Manages a workforce with work permits and visas that expire on rolling schedules and must prove, on demand, that every document is current — needs expiry dashboards, dossier PDFs and role-restricted access to sensitive dependent and insurance data.
How All-in-One Employee Records (Visa, Awards, Family, Insurance) Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| 360 employee record (visa, awards, family, insurance, training) in one profile | Included | Partial support | Partial support | Not included |
| Automated visa / probation / policy expiry alerts (ir.cron + automated actions) | Included | Partial support | Partial support | Not included |
| Role-based access to sensitive dependent & insurance data (record rules) | Included | Partial support | Partial support | Partial support |
| Scoped and built to your exact HR policies and fields | Included | Included | Not included | Not included |
| QWeb dossier & expiring-documents PDF reports included | Included | Partial support | Partial support | Not included |
| Tested on a staging copy before touching live data | Included | Partial support | Not included | Not included |
| Full commented source in a repo you own + upgrade compatibility check | Included | Included | Not included | Partial support |
| Dedicated post-launch support & bug-fix window from the builder | Included | Partial support | Partial support | Not included |
Frequently Asked Questions about All-in-One Employee Records
How long does delivery take, and is this an instant download?
This is a build-to-order module, not an instant apps.odoo.com download. After a short scoping call, typical delivery is one working week depending on how many record types (visa, awards, family, insurance, training, probation) and validation rules you need. We build in a clean addon, test on a copy of your database, then schedule the production cutover with you. You never install unverified code on live data.
What support and updates do I get after go-live?
Every engagement includes a post-launch support and bug-fix window, agreed at kickoff, during which we resolve any defect in the delivered code at no extra charge. You receive the full commented source in a git repo you own, so nothing is locked away. When you move to a newer Odoo minor version we run a compatibility check, and larger enhancements or new record types can be scoped as follow-on work.
Which Odoo versions and editions does it work with?
We build for Odoo 17, 18 and 19, on both Community and Enterprise. The module extends the native hr.employee model rather than replacing it, so it sits alongside the standard HR app and any Enterprise HR features you already use. Tell us your exact version at kickoff and we target it precisely.
Will this conflict with Odoo's native HR app or my existing customizations?
No. It is an additive extension: we add One2many child models, new fields, notebook pages and reports to hr.employee using standard inheritance, and never overwrite core behavior. Native features like hr.contract, time-off and payroll keep working. If you already run other HR customizations, we review them during scoping so the new addon coexists cleanly.
How is sensitive data like family and insurance details kept private?
Access follows the Odoo security model. We define groups in ir.model.access.csv for CRUD rights and add record rules so managers see only their team while HR officers see everyone. Sensitive models — family/dependents and insurance — can be restricted to an HR-officer group so ordinary managers and employees cannot read them. We configure these rules to match your internal policy during setup.
Can this data feed our reporting tools or other systems?
Yes. Because it is real Odoo, all new models and fields are exposed over Odoo's XML-RPC and JSON-RPC APIs, so BI tools, dashboards or third-party apps can read them without a separate integration layer. You also get QWeb PDF reports (employee dossier, expiring-documents roster) out of the box, plus standard list/group-by views for ad-hoc analysis inside Odoo.
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All-in-One Employee Records
Build-to-order Odoo module that turns hr.employee into a 360 master record: visa, awards, family, insurance, contract & training.
- Visa & document sub-records on the employee form: visa/permit type, number, issue and expiry dates, issuing country, and file attachment, stored in a dedicated One2many child model of hr.employee.
- Awards and recognition log capturing award name, category, date, reason and issuing manager, with a smart-button count and a chatter trail on each entry.
- Family and dependent details (spouse, children, next-of-kin) with relationship, date of birth, contact and an insured/eligible flag for benefits linkage.
- Insurance and benefits records: policy provider, policy number, coverage type, premium, start/end dates and covered dependents, kept per employee.