Illustrative previewBuild-to-order Odoo suite for NGOs:
donors, donations, restricted funds, grants, volunteers, memberships and campaigns.
What is NGO & Non-Profit Management?
Build-to-order Odoo suite for NGOs: donors, donations, restricted funds, grants, volunteers, memberships and campaigns. Built to order by ECOSIRE for Odoo 17, 18, 19 — indicative price from $999.00 USD; request a quote for a scoped proposal.
Key Features
Built to order, done for you
No DIY setup — a working app, built, installed and supported by ECOSIRE.
- 1
You order
Start with a one-time build price. We scope it with you at kickoff.
- 2
We build & install
ECOSIRE builds, configures and installs it on your Odoo.
- 3
Go live + support
You go live in about one working week, with two weeks of go-live support. Defects in the code we deliver are fixed free of charge.
Technical Specifications
- Odoo Compatibility
- Odoo 17, Odoo 18, Odoo 19
- Editions
- Enterprise & Community
- License
- Licence confirmation required
- Python Requirement
- Python 3.10+
- Database
- PostgreSQL 12+
About this Product
NGO & Non-Profit Management is a build-to-order Odoo application that ECOSIRE designs, builds, installs and supports for charities, foundations and social enterprises. This is not an instant apps.odoo.com download — after purchase our team scopes your donor, fund and program workflows, then delivers a custom module tailored to how your organisation actually runs, typically within one working week.
The suite extends Odoo's proven CRM, Accounting, Membership, Events and Website apps rather than replacing them, so your team keeps the interface and reporting they already know. New models such as ngo.donor, ngo.donation, ngo.fund, ngo.grant and ngo.volunteer are implemented as first-class Odoo objects (models.Model with typed fields, @api.depends computed totals, and Many2one/One2many relations), registered in a clean __manifest__.py, secured with ir.model.access.csv plus record rules, and surfaced through list, form, kanban and OWL/QWeb views that match Odoo 17, 18 and 19.
At the centre is a donor CRM built on res.partner, giving every donor, member and volunteer a unified 360-degree profile with contribution history, communication log and chatter. Donations and pledges are tracked against restricted and unrestricted funds, so a grant earmarked for "clean water 2026" can never be accidentally spent elsewhere — the fund balance is a computed field that reconciles against Odoo's double-entry ledger via analytic accounts. Grant lifecycles, budgets and reporting milestones are managed with automated actions (base.automation / ir.cron) that nudge program officers before deadlines. Volunteers register through your Odoo website, are scheduled against events and shifts, and log hours that roll up into program impact reports rendered as branded QWeb PDFs.
Because it is real Odoo, everything is auditable, multi-currency, multi-company and API-accessible over XML-RPC and JSON-RPC — so a donation page on your existing WordPress or Shopify site, a payment gateway, or a BI dashboard can read and write records directly. You own the source code, it runs on Odoo Community or Enterprise, and ECOSIRE hands over documentation, training and a post-launch support window so your team is self-sufficient. If your reporting or compliance needs change, the module is yours to extend or ours to evolve.
What you get
- Custom Odoo module source code (the full addon: __manifest__.py, Python models, XML/OWL views, QWeb report templates, security files) delivered as a versioned addon you own
- Installation and configuration on your Odoo 17, 18 or 19 instance (Community or Enterprise), including analytic-account and fund structure setup
- Data migration and import of your existing donors, members, historical donations and fund balances from spreadsheets or your prior system
- Configured security matrix — ir.model.access.csv access rights and record rules for fundraiser, finance, program and volunteer roles, mapped to your team
- Branded QWeb documents: tax-receipt / donation-acknowledgement templates and program impact reports on your letterhead
- Written admin and end-user documentation plus a recorded/live training session for staff and finance
- A defined post-launch support and bug-fix window (two weeks) with a clear channel for questions and adjustments
- Optional API/webhook wiring to connect an existing donation page, payment gateway or website to the module over XML-RPC/JSON-RPC
Who this is for
NGO / Charity Operations Director
Runs day-to-day operations and needs one system for donors, programs, volunteers and events instead of scattered spreadsheets. Wants clean data, less manual admin and confidence that restricted funds are tracked correctly for the board and auditors.
Foundation Finance & Compliance Manager
Accountable for fund accounting, grant reporting and audit readiness. Needs restricted/unrestricted fund balances that tie back to the general ledger, per-grant budget tracking and receipt/acknowledgement trails that satisfy donors and regulators.
Fundraising & Development Lead
Owns campaigns, appeals and donor relationships. Needs donor segmentation, pledge and recurring-gift tracking, campaign thermometers and retention/LTV analytics to grow giving and steward major donors.
How NGO & Non-Profit Management Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| Fits your exact donor, fund and grant workflows | Built to your requirements after a scoping session | Achievable but you scope, spec and manage it yourself | Only what the vendor chose to build; often generic | No non-profit concepts; you bend generic CRM/invoicing |
| Restricted / unrestricted fund accounting | Dedicated ngo.fund model reconciled to analytic accounts | Possible but must be designed and validated from scratch | Varies; many treat funds as simple tags, not ledger-tied | No fund concept — only analytic accounts you configure by hand |
| Donation receipts & acknowledgements | Branded QWeb PDFs auto-emailed on confirmation | Build the QWeb templates and triggers yourself | Usually included but hard to match your legal wording | Generic invoice PDF, no donation/tax-receipt semantics |
| Volunteers, memberships & campaigns in one place | Integrated across CRM, Membership and Events | You integrate the modules and models yourself | Often only one area (e.g. donations) covered | Membership/Events exist but aren't linked to donor/fund data |
| Source code ownership & extensibility | You own the addon and can extend it freely | You own it — after paying full internal build cost | Licensed; extension depends on vendor and code access | Core Odoo; customisation still needs a developer |
| Installation, migration & training included | Install, data migration, docs and staff training delivered | Your team handles all of it | Rarely included; usually download-and-configure alone | DIY setup and self-training |
| Version support (Odoo 17 / 18 / 19) | Targeted and validated for 17, 18 and 19 | You maintain compatibility yourself | Depends on vendor's release cadence | N/A — no module to maintain |
| Time to a working solution | Typically one working week, fully installed | Months of internal design, build and QA | Fast to install but slow to fit; heavy reconfiguration | Immediate but incomplete; ongoing manual workarounds |
Frequently Asked Questions about NGO & Non-Profit Management
Is this an instant download I can install myself right away?
No. This is a build-to-order module, not an off-the-shelf apps.odoo.com download. After purchase, ECOSIRE scopes your donor, fund and program requirements, then builds and installs a module tailored to your organisation. You receive working software configured for your instance rather than a generic ZIP you have to wire up yourself.
How long does delivery take and what does the lead time look like?
Typical delivery is one working week from the kickoff call, depending on complexity and how quickly we get your data and requirements. The flow is: a scoping session to confirm funds, roles and reports; a build phase where we implement the models, views, security and QWeb receipts; installation on your instance; data migration; then training and handover. We share a milestone schedule so you always know where things stand.
How are support and updates handled after go-live?
Every engagement includes a defined post-launch support window (two weeks) covering bug fixes and adjustments, with a clear channel for questions. Because you own the source code, your team can extend it, or ECOSIRE can provide ongoing support and enhancements under a separate maintenance agreement. When you upgrade across Odoo 17, 18 or 19, we can validate and adapt the module for the new version.
Does it work with Odoo Community or do I need Enterprise?
It runs on both. The suite is built on core Odoo apps (CRM/res.partner, Accounting/analytic accounting, Membership, Events and Website) that exist in Community, with Enterprise-only touches used only if your instance is Enterprise. During scoping we confirm your edition and design the module to fit it, and it targets Odoo 17, 18 and 19.
How does restricted-fund accounting actually stay accurate?
Each donation is earmarked to an ngo.fund record, and fund balances are computed fields that reconcile against Odoo's double-entry ledger through analytic accounts and analytic tags. Record rules restrict who can view or move restricted funds, and reporting uses standard pivot/graph views plus QWeb PDFs — so your fund statements tie directly back to the general ledger and hold up in an audit.
Can it connect to our existing website, payment gateway or donation page?
Yes. The module exposes its records through Odoo's standard XML-RPC and JSON-RPC APIs, so an external donation page, a payment gateway callback, or a BI dashboard can create donations, look up donors and read live fund balances. We can wire this integration as part of the deliverables, or hand you documented API endpoints for your own developers.
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NGO & Non-Profit Management
Build-to-order Odoo suite for NGOs: donors, donations, restricted funds, grants, volunteers, memberships and campaigns.
- Donor CRM on res.partner — unified donor, member and volunteer profiles with full contribution history, chatter log and tags for segmentation
- Donation and pledge tracking with a dedicated ngo.donation model, payment status, pledge-vs-received computed fields (@api.depends) and recurring/monthly giving
- Restricted and unrestricted fund management: every donation is earmarked to an ngo.fund, with live computed balances reconciled to Odoo analytic accounts so restricted money can't be misspent
- Grant lifecycle management — applications, awards, budgets, spend tracking against fund lines, and milestone/report deadlines driven by automated actions