Most IT teams already know where their money went; they just don't know where the hardware is. Laptops get reassigned in a spreadsheet that goes stale the day it's created, warranties lapse silently because nobody owns the renewal date, and when an auditor or a security review asks "how many machines do you have and who holds them?" the honest answer is a guess. Odoo's core stock module can hold products and even serial-tracked lots, and hr knows your employees, but out of the box there is no concept of an IT asset that moves through its own lifecycle, carries a custody chain, links to other assets it depends on, or raises an alert 60 days before a warranty expires. That gap is exactly where a general ERP runs out of road for IT operations.

We build a dedicated IT Asset Management and CMDB application directly inside your Odoo database, so your hardware register lives next to the people, purchases and accounting it already relates to — no second system to reconcile. At its core is an it.asset model with a proper lifecycle state machine (ordered → in_stock → assigned → in_repair → retired → disposed), enforced by ORM constraints and @api.depends compute fields rather than free-text status. Assets carry the identity fields that matter for IT — serial, asset tag, MAC, IP, purchase cost, supplier and warranty expiry — and every check-in / check-out to an employee, department or location writes an immutable custody record, giving you a complete assignment history for any device. On top of that we add a true CMDB layer: configuration items with typed dependency links (depends-on, connected-to) between assets, so you can see that a given application server sits behind a specific switch and UPS before you schedule downtime.

The build is designed to make day-to-day IT work fast and defensible. Barcode and QR asset tags print through our Label & Receipt Studio and drive a scan-to-locate search, so a phone camera finds any device. A software license inventory tracks seats against installed assets and warns on over-deployment before a vendor true-up does. Warranty and contract expiry dates are surfaced as scheduled activities and emails via Odoo automated actions, so renewals land on someone's list instead of slipping. Scan-based physical audit sessions let a technician walk a floor and reconcile expected-versus-found assets in one pass, flagging the discrepancies. Every asset keeps its own attachments (purchase invoice, manual, photos) and a full mail.thread change log, and where you run Odoo Enterprise Accounting we can optionally wire assets to the fixed-asset / depreciation records so finance and IT finally agree on the same number. Security is enforced with ir.model.access.csv plus record rules so, for example, a location manager sees only their site's assets, and everything is exposed over Odoo's XML-RPC / JSON-RPC API for integration with your MDM or monitoring tools. Dashboards summarise assets by status, location and age alongside upcoming warranty expirations.

Because this is a made-to-order build, nothing is downloaded and switched on the same afternoon — we scope it to your fleet, your categories and your approval rules first. After a short scoping call we confirm the exact models, states, security rules and integrations, agree a fixed quote, then build and test the module on a staging copy of your database, run UAT with your team, and deploy to production with a rollback plan. Typical delivery is one working week from confirmed scope, and it is built and verified against Odoo 17.0, 18.0 and 19.0 (Community or Enterprise). Pricing starts from $999 (indicative, single-company base scope); multi-company or multi-site fleets, deeper integrations (MDM/RMM sync, Accounting depreciation, SSO) and large historical-asset data migration increase the quoted scope.