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Events & Wedding Management — A build-to-order Odoo module for event and wedding planners that unifies the booking pipeline,  — 1/1Illustrative preview

A build-to-order Odoo module for event and wedding planners that unifies the booking pipeline,

venue and resource availability, vendor coordination, crew scheduling and deposit-to-milestone billing.

ECOSIRE builds, installs and supports it for Odoo 17, 18 or 19.

What is Events & Wedding Management?

A build-to-order Odoo module for event and wedding planners that unifies the booking pipeline, venue and resource availability, vendor coordination, crew scheduling and deposit-to-milestone billing. ECOSIRE builds, installs and supports it for Odoo 17, 18 or 19. Built to order by ECOSIRE for Odoo 17, 18, 19 — indicative price from $999.00 USD; request a quote for a scoped proposal.

Key Features

First-class `ecosire.event.booking` model with a dedicated stage pipeline (inquiry → proposal → deposit_paid → confirmed → in_production → delivered → closed) rendered as a kanban plus form/list/calendar views
Package builder using reusable `ecosire.event.package` templates and line-level components (venue, catering tiers, décor, AV, staffing) that generate a real quotation from cost lines
Venue and equipment availability enforced by `@api.constrains` double-booking checks against confirmed events, surfaced in a calendar/Gantt timeline
Vendor & subcontractor coordination sub-model on `res.partner` tracking scope, confirmation state, payment terms and per-event assignment
Crew/staffing scheduler linking `hr.employee` records to per-event shifts with conflict detection so no one is booked on two events at once
Deposit-to-milestone billing on native `account.move`: configurable schedule emits the deposit invoice on confirmation and milestone invoices on defined triggers
Computed financials via `@api.depends` — event total, paid amount, outstanding balance and days-to-event kept live on the booking record
Chatter, activities and follower tracking through `_inherit = ['mail.thread', 'mail.activity.mixin']` for a full audit trail on every event
QWeb reports for the client-facing event proposal, internal run sheet and final invoice, brandable to your studio
Record-rule security: planners see only their organization's events, a coordinator role is scoped to assigned bookings, defined in `ir.model.access.csv` + record rules
Automated actions (`base.automation`) that fire deposit reminders, vendor-confirmation nudges and pre-event checklists as the date approaches
Timeline / run-of-show model capturing the minute-by-minute schedule per event, printable for on-site crew
XML-RPC / JSON-RPC endpoints so a website enquiry form or client portal can create bookings and read status programmatically
Built and tested against Odoo 17.0, 18.0 or 19.0 on Community or Enterprise, with edition-aware fallbacks where Enterprise-only widgets (e.g. Gantt) are involved

Built to order, done for you

No DIY setup — a working app, built, installed and supported by ECOSIRE.

  1. 1

    You order

    Start with a one-time build price. We scope it with you at kickoff.

  2. 2

    We build & install

    ECOSIRE builds, configures and installs it on your Odoo.

  3. 3

    Go live + support

    You go live in about one working week, with two weeks of go-live support. Defects in the code we deliver are fixed free of charge.

Technical Specifications

Odoo Compatibility
Odoo 17, Odoo 18, Odoo 19
Editions
Enterprise & Community
License
Licence confirmation required
Python Requirement
Python 3.10+
Database
PostgreSQL 12+

About this Product

Event and wedding planners live in a world Odoo core was never shaped for. A single booking is really a package of venues, dates, headcounts, vendors, rented items, crew shifts and a payment plan that runs from deposit to final settlement — and out of the box Odoo has no object that represents "an event." Planners end up bolting the work onto crm.lead or sale.order, tracking venue availability in a shared spreadsheet, chasing florists and caterers over WhatsApp, and reconciling deposits by hand. Odoo Enterprise ships an event (conferences/tickets) app and appointment slots, but those model ticketed gatherings and calendar bookings, not a bespoke wedding with a bar-service vendor, a 12-person crew and three milestone invoices. That structural gap is where things fall through: double-booked halls, vendors who were never confirmed, and deposits nobody can tie back to a contract.

We build a dedicated Events & Wedding Management module that introduces a first-class ecosire.event.booking model with its own pipeline stages (inquiry → proposal → deposit_paid → confirmed → in_production → delivered → closed), driven by a stage-based kanban and a full form view in XML/OWL. A package builder lets you compose an event from reusable ecosire.event.package templates with line-level components (venue, catering tiers, décor, AV, staffing), so a quotation is generated from real cost lines rather than a flat number. Venue and equipment availability is enforced through @api.constrains overlap checks against confirmed bookings, surfaced in a calendar/Gantt view so a hall or a marquee can never be committed twice for the same window.

Technically, the module is a proper Odoo addon: a clean __manifest__.py declaring dependencies (base, mail, account, calendar, and hr where crew scheduling ties to employees), models extending models.Model with _inherit = ['mail.thread', 'mail.activity.mixin'] for chatter and activities, and computed fields via @api.depends (event totals, deposit balance, days-to-event, crew coverage). Vendors are managed as res.partner extensions with a coordination sub-model tracking each subcontractor's scope, confirmation state and payment terms; crew scheduling links hr.employee records to per-event shifts with conflict detection. Billing is native account.move: a configurable schedule emits the deposit invoice on confirmation and milestone invoices on defined triggers, with the balance computed against payments. Security is real — ir.model.access.csv plus record rules so a planner sees only their own company's events, and a coordinator role scoped to assigned bookings. QWeb reports produce the client-facing event proposal, run sheet and final invoice; automated actions (base.automation) fire reminders as the event date approaches. Everything is reachable over Odoo's XML-RPC/JSON-RPC API for integration with your website enquiry form or a client portal.

Because this is build-to-order, nothing ships as an instant download. We start with a short scoping call to lock your event types, package structure, billing milestones and role model, then build the module against your target Odoo version (17.0, 18.0 or 19.0) and edition. Typical delivery is one working week from confirmed scope. You get the installable source, UAT on a staging database, documentation and a training session, then a post-go-live support window — and the git repository is handed to you so you own the code outright.

What you get

  • Installable, version-pinned module source for your Odoo edition (17.0, 18.0 or 19.0), Community or Enterprise
  • Installation and configuration on your server or Odoo.sh, including package/stage/billing-milestone setup
  • Technical documentation: data model, field reference, security matrix and API endpoints
  • End-user guide plus a live training session for planners and coordinators
  • UAT on a staging database with a documented rollback plan before go-live
  • Post-go-live support window for bug fixes and adjustments
  • Full git repository handover so you own the code
  • Sample data and seeded package templates to jump-start configuration

Who this is for

Independent wedding planner

Runs bespoke weddings solo or with a small team and needs one place to build packages, hold venue dates, confirm vendors and collect a deposit before the balance — without living in spreadsheets and chat threads.

Event-management company operations lead

Coordinates dozens of concurrent events and a shared pool of crew and equipment; needs conflict-free scheduling, role-scoped visibility for coordinators, and a clean handoff from sales to production.

Venue & catering business owner

Sells venue-plus-service packages and must prevent double-booking of halls and equipment while automating deposit and milestone invoices against real availability.

Odoo-running agency finance manager

Owns billing and cash flow; wants deposits and milestones posted as native `account.move` invoices with computed balances, so revenue reconciles inside Odoo Accounting rather than off-system.

How Events & Wedding Management Compares

CriterionECOSIRECustom BuildCompetitorOdoo Native
Event as a data objectFirst-class `ecosire.event.booking` model with its own pipelineWhatever you model, if built correctlyOften a thin layer over CRM or events appNo event object — reused as `crm.lead`/`sale.order`
Package builderReusable templates with line-level componentsPossible but built from scratchUsually fixed product bundles onlyManual sale order lines
Venue/crew double-booking`@api.constrains` overlap checks + calendar viewDepends on developer diligenceRarely enforced across venue and crewNo availability enforcement
Deposit & milestone billingNative `account.move`, configurable scheduleBuildable, needs accounting designOften deposit-only or add-onManual invoices, no milestone logic
Vendor coordinationSub-model with scope, confirmation, termsCustom effort per buildLimited or absentVendors tracked only as contacts
Role-based securityRecord rules for planner vs coordinator scopeMust be designed and testedGeneric access groupsStandard groups, no event scoping
Fit to your processBuilt to your scoped requirementsFully bespoke but you manage itTake it as shippedBend your process to Odoo
Support & code ownershipSupport window + git repo handoverYou own upkeep entirelyVendor-controlled, per-licenseCommunity support only

Frequently Asked Questions about Events & Wedding Management

Is this a ready-made app I can download and install today?

No. Events & Wedding Management is build-to-order. ECOSIRE builds the module against your specific Odoo version, edition and process, then installs and supports it — there is no instant apps.odoo.com download. This lets the package structure, billing milestones and roles match how you actually run events.

How long does delivery take?

Typical delivery is one working week from confirmed scope. After a short scoping call we lock your event types, package builder, billing schedule and role model, build against your target Odoo version, then run UAT on staging before go-live. Larger or heavily integrated builds can run longer and we tell you before you commit.

Which Odoo versions and editions do you support?

Odoo 17.0, 18.0 and 19.0, on both Community and Enterprise. Where a feature relies on an Enterprise-only widget such as Gantt, we provide a Community-compatible fallback so the module works on your edition.

How does billing work — can it handle deposits and milestone payments?

Yes. Billing is built on native `account.move`, so invoices live in Odoo Accounting. A configurable schedule emits the deposit invoice when an event is confirmed and milestone invoices on the triggers you define, with the outstanding balance computed via `@api.depends` against recorded payments.

What about support and future Odoo updates?

Every build includes a post-go-live support window for fixes and adjustments. Because you receive the full git repository, you own the code and can extend it yourself or engage us for version migrations (for example 18.0 → 19.0) and enhancements under a separate scope.

Can it stop us from double-booking a venue or crew member?

Yes. Venue and equipment availability is enforced with `@api.constrains` overlap checks against confirmed bookings, and crew scheduling detects when an employee is already committed for an overlapping window — both surfaced in the calendar/timeline view.

Can it connect to our website enquiry form or a client portal?

Yes. The booking model is exposed over Odoo's XML-RPC/JSON-RPC API, so an external enquiry form or portal can create event bookings and read their status. Portal-facing views can also be built as part of scope.

Request a quote

Events & Wedding Management

A build-to-order Odoo module for event and wedding planners that unifies the booking pipeline, venue and resource availability, vendor coordination, crew scheduling and deposit-to-milestone billing. ECOSIRE builds, installs and supports it for Odoo 17, 18 or 19.

  • First-class `ecosire.event.booking` model with a dedicated stage pipeline (inquiry → proposal → deposit_paid → confirmed → in_production → delivered → closed) rendered as a kanban plus form/list/calendar views
  • Package builder using reusable `ecosire.event.package` templates and line-level components (venue, catering tiers, décor, AV, staffing) that generate a real quotation from cost lines
  • Venue and equipment availability enforced by `@api.constrains` double-booking checks against confirmed events, surfaced in a calendar/Gantt timeline
  • Vendor & subcontractor coordination sub-model on `res.partner` tracking scope, confirmation state, payment terms and per-event assignment

Request a Quotation

Tell us about your Events & Wedding Management requirements and we'll send pricing, licensing options and a tailored proposal — usually within one business day.

No payment now. This sends a quote request to our team — we'll follow up by email with pricing and next steps.