Illustrative previewTrack customer post-dated cheques through their full lifecycle
— registered, deposited, bounced, cleared — with automatic journal entries.
What is Customer Post-Dated Cheque (PDC) Management?
Track customer post-dated cheques through their full lifecycle — registered, deposited, bounced, cleared — with automatic journal entries. Built to order by ECOSIRE for Odoo 17, 18, 19 — indicative price from $999.00 USD; request a quote for a scoped proposal.
Key Features
Built to order, done for you
No DIY setup — a working app, built, installed and supported by ECOSIRE.
- 1
You order
Start with a one-time build price. We scope it with you at kickoff.
- 2
We build & install
ECOSIRE builds, configures and installs it on your Odoo.
- 3
Go live + support
You go live in about one working week, with two weeks of go-live support. Defects in the code we deliver are fixed free of charge.
Technical Specifications
- Odoo Compatibility
- Odoo 17, Odoo 18, Odoo 19
- Editions
- Enterprise & Community
- License
- Licence confirmation required
- Python Requirement
- Python 3.10+
- Database
- PostgreSQL 12+
About this Product
If your business runs on cheques, Odoo core has a blind spot: a customer post-dated cheque (PDC) sits in a drawer for weeks before it can be banked, yet standard Odoo Accounting has no first-class concept for that waiting period. Teams end up tracking PDCs in spreadsheets, mis-stating cash, and discovering a bounced cheque only when the bank statement lands.
Customer PDC Management is a build-to-order Odoo module that ECOSIRE designs, develops, installs, and supports for you. It adds a dedicated cheque record with a proper state machine — new, registered, deposit, bounce, done — and wires each transition to the correct accounting entry so your books always reflect where every cheque actually is. It is built the Odoo-native way: a real models.Model with @api.depends computed fields, security enforced through ir.model.access.csv plus record rules, clean XML/OWL views, QWeb print layouts, and Odoo automated actions for reminders. Nothing bolted on, nothing that fights the upgrade path.
Because it is net-new and tailored to your chart of accounts, cheque-clearing accounts, journals, and approval flow, this is not an instant download from the Odoo App Store. We scope it to your process, build it, and hand it over — typically within one working week — running cleanly on Odoo 17, 18, or 19 (Community or Enterprise).
The result: finance can register a customer cheque the moment it arrives, allocate it across one or several open invoices, watch a PDC-in-hand account instead of overstating bank, get reminded before the due date, and — if a cheque bounces — reverse the entry and post the bank charge in a couple of clicks. Every stage is journaled, auditable, and reportable, so month-end reconciliation stops being detective work.
What you get
- Complete, installable Odoo module (proper __manifest__.py declaring dependencies on account, models, security, views, data, and report files) targeting your Odoo 17, 18, or 19 edition.
- Configuration of your cheque journals, PDC-received and bank-in-transit clearing accounts, bounce-charge expense account, and reminder scheduling mapped to your chart of accounts.
- Security setup — ir.model.access.csv access rights and record rules for register / deposit / bounce roles, aligned to your segregation-of-duties policy.
- QWeb report templates (deposit slip + PDC-outstanding statement) styled to your company layout.
- Deployment onto your staging then production instance, with a smoke test of the full new → registered → deposit → clear and the bounce reversal flow against your real accounts.
- Admin and finance-user documentation plus a live training session (recorded) covering registration, allocation, deposit, clearing, and bounce handling.
- Source code handover to your repository/instance and a post-go-live support window for fixes and questions.
- A short scoping document capturing your cheque workflow, account mappings, and approval rules so the build matches your process.
Who this is for
Finance / Accounts Receivable Manager
Owns the cheque drawer and the receivables ledger. Needs to know exactly how much is sitting in post-dated cheques, what's due to be banked this week, and which cheques bounced — without exporting to a spreadsheet or overstating bank balances at month-end.
Accountant / Bookkeeper
Posts the entries. Wants each cheque state change to generate the correct, reconcilable journal entry automatically — deposit to transit, clearing to bank, bounce reversal plus charge — so the books tie out and reconciliation is fast and defensible.
CFO / Finance Controller (MENA & South Asia)
Runs a cheque-heavy operation where PDCs are a core part of cash flow. Needs an accurate cash-forecast view of maturing cheques, an audit trail on every transition, and role-based controls over who can register, deposit, and write off a bounced cheque.
How Customer Post-Dated Cheque (PDC) Management Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| Dedicated PDC lifecycle (new → registered → deposit → bounce → done) | Included | Possible, but you design and test the whole state machine yourself | Some app-store PDC modules offer states, but rarely match your exact flow | Not included |
| Automatic journal entry per state (deposit / clear / bounce reversal) | Included | Only if you build and reconcile the posting logic correctly | Varies; often generic accounts, hard to remap | Partial support |
| Cash never overstated while cheque is post-dated (cheque-in-hand account) | Included | Depends entirely on your implementation | Sometimes, if the module models a transit account | Not included |
| Multi-invoice allocation of one cheque | Included | You'd build the allocation constraint and reconciliation yourself | Rarely supported | Partial support |
| Bounce-charge handling with optional re-invoice to customer | Included | Extra bespoke work on top of the base build | Uncommon | Not included |
| Due-date reminders via automated actions (ir.cron) | Included | You configure the scheduled action and template | Sometimes | Not included |
| Role-based controls (register vs deposit vs bounce) via record rules | Included | You define the access CSV and record rules | Basic groups at best | Partial support |
| Tailored to your chart of accounts, journals, and approval flow | Included | Included | Not included | Not included |
| Built, installed, and supported for you with training + docs | Included | Internal team effort | Self-install; support quality varies | Not included |
Frequently Asked Questions about Customer Post-Dated Cheque (PDC) Management
How long does delivery take, and is this an instant download?
No — this is a build-to-order module, not an off-the-shelf apps.odoo.com download, so there is no instant download. After we scope your cheque workflow and account mappings, typical delivery is one working week depending on complexity (multi-company, re-invoicing bounce charges, external integrations can extend it). We build, install on your staging instance for sign-off, then deploy to production.
What support and updates do I get after go-live?
You receive a post-go-live support window for bug fixes, questions, and small adjustments, plus documentation and a recorded training session. Because you own the source code, ECOSIRE can also provide paid maintenance to keep the module compatible when you upgrade Odoo versions, and to add enhancements (new reports, extra states, bank integrations) as your process evolves.
Which Odoo versions and editions does it support?
Odoo 17, 18, and 19, on both Community and Enterprise. The module depends only on the standard Accounting/Invoicing foundation, so it works whether you run Community accounting or Enterprise. We build against the exact version and edition of your instance.
How does it keep my accounting correct while a cheque is post-dated?
When a customer cheque is registered, the receivable is settled against a dedicated PDC-received (cheque-in-hand) account rather than bank, so bank is never overstated. On deposit it moves to bank-in-transit, on clearing it recognizes bank, and on bounce the entry is reversed and the bank charge is posted to a configurable expense account. Every transition is a real, reconcilable Odoo journal entry against accounts you control.
Can one cheque cover several invoices, and what happens if it bounces?
Yes. A single cheque can be allocated across multiple open customer invoices, with per-invoice amounts that must total the cheque value. If it bounces, one action reverses the clearing/deposit entry, re-opens the affected invoices, and posts the bank's return charge — optionally re-invoicing that charge back to the customer.
Will it survive Odoo upgrades and follow Odoo best practices?
It is built the native Odoo way — a proper models.Model with @api.depends computes, security via ir.model.access.csv and record rules, XML/OWL views, QWeb reports, and automated actions — with no core-code overrides that break on upgrade. This keeps the upgrade path clean, and we offer a paid version-migration service if you later move to a newer Odoo release.
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Customer Post-Dated Cheque (PDC) Management
Track customer post-dated cheques through their full lifecycle — registered, deposited, bounced, cleared — with automatic journal entries.
- Dedicated cheque record with a full state machine — new, registered, deposit, bounce, done — driving what actions and fields are available at each stage.
- Automatic, per-state journal entries: on deposit, move the amount from a PDC-received (cheque-in-hand) account to bank-in-transit; on clearing, recognize cleared funds; on bounce, reverse the entry so cash is never overstated.
- Configurable clearing/transit accounts and dedicated cheque journals so postings map exactly to your existing chart of accounts, not a generic default.
- Multi-invoice allocation — apply a single customer cheque across several open invoices (res.partner receivables) with per-invoice amounts that must reconcile to the cheque total.