Pest Control Service Management for ERPNext

Key Features

Dedicated Frappe app and module installed with `bench get-app` / `bench install-app`, version-controlled in a git repository handed over to you

`Pest Control Contract` DocType with a child table of covered sites and scheduled treatments, linked to the ERPNext Customer and to a Sales Order or Subscription for recurring billing

`Service Site` records carrying address, access instructions, key and alarm notes, site plan attachments and full per-site treatment history

`Treatment Plan` DocType defining target pests, application method, approved products, dose ranges and visit frequency, reusable across contracts

`Chemical Product` extending the ERPNext Item with registration number, active ingredient, approved dilution range, re-entry interval and SDS attachment

Scheduler event in `hooks.py` that idempotently materialises the next window of `Treatment Visit` documents from every active contract's frequency rule

Daily route sheet grouping visits by technician, date and sequence, with resequencing and an unassigned-visit queue

Mobile-friendly visit capture via a client script on the standard Frappe form: per-station findings, pest activity level, photos and customer signature, no separate app required

Doc event on `Treatment Visit` submit that posts a Stock Entry consuming the actual chemical quantity from the technician's van warehouse, preserving batch and serial traceability in the ERPNext stock ledger

Server-side validation blocking doses outside the approved dilution range and preventing assignment of an unlicensed technician to a restricted-product treatment

`Applicator Licence` DocType with certification class and expiry, plus scheduler-driven alerts for licences and product registrations nearing expiry

Jinja print formats for the service report and numbered treatment certificate, auto-emailed to the site contact on visit submission

Contract renewal pipeline: renewal-window flagging by scheduler, renewal quotation generation and expiry-dated value reporting

Chemical usage report by product, site, technician and period in the shape regulators request, plus SLA adherence and pest activity trend reports

Role profiles (Technician, Service Supervisor, Compliance Officer, Accounts) with user permissions scoping technicians to their own visits and supervisors to their branch

Frappe REST API access plus `@frappe.whitelist()` endpoints for route retrieval and visit posting, ready for a field app or third-party scheduling tool

Built to order, done for you

No DIY setup — a working app, built, installed and supported by ECOSIRE.

You order

Start with a one-time build price. We scope it with you at kickoff.

We build & install

ECOSIRE builds, configures and installs it on your ERPNext.

Go live + support

You go live in about 2–4 weeks, with a post-launch support window.

About this Product

Pest control is a recurring-service business wearing a project-services ERP. A single commercial contract might be twelve visits a year across four sites, each with a different treatment plan, each consuming a scheduled quantity of a registered product that a regulator can ask you to account for down to the millilitre. ERPNext core gives you Customer, Contract, Item, Stock Entry, Sales Invoice and a Maintenance Schedule that was designed for equipment servicing — it can tell you a visit is due, but it has no concept of a treatment plan, a bait station, a re-entry interval, an applicator licence, or a chemical batch traceable from a stock bin to a specific customer premises. Most operators end up bridging that gap with a scheduling spreadsheet, a paper chemical register and a WhatsApp thread with technicians, then rebuild the numbers by hand when an audit or a renewal season arrives.

ECOSIRE builds this as a proper Frappe app — its own module, installed on your bench with bench get-app and bench install-app, versioned in a git repository you own. The data model is a set of purpose-built DocTypes that link into ERPNext rather than replacing it: Pest Control Contract (with a child table of covered sites and scheduled treatments, linked to the ERPNext Customer and to a Sales Order or Subscription for billing), Service Site with its own address, access notes and site plan attachments, Treatment Plan defining target pests, methods, approved products and frequency, Treatment Visit as the operational document a technician completes, and Chemical Product extending the ERPNext Item with registration number, active ingredient, approved dilution range, re-entry interval and safety data sheet attachment. Applicator Licence tracks each technician's certification class and expiry.

The automation lives where Frappe expects it. Scheduler events registered in hooks.py materialise the next window of Treatment Visit records from every active contract's frequency rule, flag contracts entering their renewal window, and raise alerts for applicator licences and product registrations approaching expiry. Doc events on Treatment Visit submit enforce the rules that matter: an unlicensed technician cannot be assigned to a restricted-product treatment, a recorded dose outside the approved dilution range is blocked with a clear validation message, and submitting the visit posts a Stock Entry that consumes the actual chemical quantity from the technician's van warehouse — so batch and serial traceability, if you use it, runs straight through ERPNext's own inventory ledger instead of a parallel paper register. A daily route sheet groups the day's visits by technician and sequence, and the mobile-friendly visit form (a client script over the standard Frappe form, so it works in the Frappe mobile view without a separate app) captures findings per bait station or treatment point, pest activity levels, customer signature and photos. On submit, a Jinja print format renders the service report and, where the contract requires it, a numbered treatment certificate, emailed automatically to the site contact.

Everything is reachable over the Frappe REST API and a small set of @frappe.whitelist() methods, so a field app, a customer portal page or a third-party scheduling tool can read the day's route and post back visit results without touching the database directly. Permissions ship as role profiles — Technician, Service Supervisor, Compliance Officer, Accounts — with user permissions restricting technicians to their own visits and supervisors to their branch. Reporting includes chemical usage by product, site and period (the shape most regulators ask for), visit completion and SLA adherence, pest activity trends per site, and a contract renewal pipeline with expiry-dated value. Everything is built and tested against Frappe/ERPNext v15 and v16, on your version and your deployment.

This is build-to-order, not a marketplace download. You request a quotation, we run a scoping call to map your contract types, treatment plans, chemical register and the reports your regulator actually asks for, and we come back with a fixed scope, price and timeline. Typical delivery is 2 to 4 weeks from confirmed scope. We install and configure on your staging bench first, run UAT with your supervisors and one or two technicians against real contracts, then deploy to production with a documented rollback plan. You receive the full source, the git repository, technical and user documentation, a live training session and a post-go-live support window.

What you get

Installable Frappe app source code built and tested for your exact ERPNext version (v15 or v16)

Installation and configuration on your staging bench and then production, including role profiles, print formats and scheduler setup

Technical documentation: DocType reference, hooks and scheduler events, whitelisted API methods and customisation notes

User guide plus a live training session for supervisors, technicians and compliance staff

UAT on staging against your real contracts and chemical register, with a documented rollback plan before production deployment

Post-go-live support window for defect fixes and configuration questions

Full git repository handover so your team or any other Frappe partner can maintain and extend the app

Data migration assistance for existing contracts, sites and chemical register from spreadsheets or a legacy system

Who this is for

Owner or Managing Director of a pest control firm

Runs the business on contract renewals and route density. Needs to see which contracts expire in the next 90 days, what each is worth, and whether technicians are completing scheduled visits — without waiting for a supervisor to compile a spreadsheet.

Service Supervisor or Operations Manager

Builds the weekly route, assigns technicians by licence class and geography, and reschedules around access failures and callbacks. Needs one screen showing the day's visits, who is on them, and which came back incomplete.

Compliance or Safety Officer

Answers to the regulator for every litre of restricted product applied. Needs a chemical usage record tied to a specific site, date, technician and licence, with SDS and registration details attached and exportable on demand.

Field Technician or Applicator

Works from a phone between sites. Needs the day's route, site access notes, the approved treatment plan and dose, and a fast way to record findings, capture a customer signature and close the visit before driving on.

How Pest Control Service Management for ERPNext Compares

Criterion	ECOSIRE	Custom Build	Competitor	ERPNext Native
Fit to your treatment plans and chemical register	Modelled from your actual contracts and regulator template during scoping	Same potential fit, but you carry the analysis and design work in-house	Fixed data model; you adapt your process to its assumptions	No treatment plan or chemical register concept exists
Chemical usage traceability	Actual quantities post Stock Entries with batch and serial through the ERPNext ledger	Achievable, but the stock integration is the part DIY builds usually defer	Often a standalone log table disconnected from stock valuation	Stock Entry exists, but nothing links it to a site visit or applicator
Recurring visit generation	Scheduler event materialises visits from each contract's frequency rule	Scheduler logic you write, test and maintain yourself	Usually present, but frequency rules limited to the vendor's patterns	Maintenance Schedule generates equipment servicing dates, not treatments
Certificates and service reports	Jinja print formats, numbered, auto-emailed on visit submit	Buildable, though formatting and delivery automation typically slip to phase two	Vendor templates with limited branding and numbering control	Generic print formats, no service report or certificate concept
Licence and compliance controls	Applicator Licence DocType with expiry alerts and submit-time enforcement	Depends entirely on whether the rule was specified up front	Rarely enforced at document submit; usually informational only	No applicator or licence entity at all
Version support	Built and tested on your v15 or v16 bench before handover	Whatever your team targets; the upgrade path is your responsibility	Often lags major releases while you wait on the publisher	Moves with core ERPNext releases
Code ownership	Full source and git repository handed to you, no licence key	You own it, and you own all of the maintenance	Vendor-controlled; extension limited to what they expose	Open source core, but nothing pest-control-specific to own
Time and cost to live	Typically 2-4 weeks from confirmed scope at a fixed quoted price	Months of internal analysis, build and test at loaded developer cost	Fast to install, then weeks of workaround design around the gaps	Immediate, but the service and compliance workflow stays on spreadsheets

Frequently Asked Questions about Pest Control Service Management for ERPNext

How long does delivery take?

This is a build-to-order application, not an instant download. Typical delivery is 2 to 4 weeks from confirmed scope — that clock starts once we have agreed the DocTypes, treatment plan structure, chemical register fields and reports in writing after the scoping call. Larger scopes (multi-branch, heavy data migration, a custom field app on top of the API) are quoted with their own timeline before any work begins.

What happens with support and updates after go-live?

Every build includes a post-go-live support window for defect fixes and configuration questions, agreed in the quotation. You also receive the git repository, so your own team can maintain the app indefinitely. Beyond the included window we offer an optional support and maintenance agreement covering bug fixes, compatibility work when you upgrade Frappe/ERPNext, and new feature development quoted separately.

Which ERPNext versions does it support?

We build and test against Frappe/ERPNext v15 and v16, targeting the exact version and deployment you are running — self-hosted bench, Docker, or a Frappe Cloud private bench — confirmed during scoping. We do not ship a generic build and hope it installs.

Does this replace ERPNext stock, billing or CRM?

No, it extends them. Chemical consumption posts real Stock Entries against ERPNext warehouses so inventory ledger, batch traceability and valuation stay in one place. Contracts link to Customers and to a Sales Order or Subscription for recurring billing. The app owns the service-specific model — treatment plans, visits, applicator licences, certificates — and lets ERPNext own accounting and inventory.

Can technicians use it in the field without a separate mobile app?

Yes. Visit capture is built as a client script over the standard Frappe form, so it works in the Frappe mobile view on any phone browser, with photo upload and signature capture. If you later want a native or offline-capable field app, the whitelisted methods and REST endpoints are built to support it and we can quote that as a separate phase.

Will the chemical records satisfy our regulator?

We build the record to the fields and report layout your jurisdiction requires — registration number, active ingredient, batch, quantity applied, dilution, site, date, technician and licence number are the common set, captured at the point of application rather than reconstructed later. Bring your regulator's template or a recent inspection request to the scoping call and we scope the export to match it. We build to your stated requirement; we do not certify compliance on your behalf.

Can we extend or modify it ourselves afterwards?

Yes. It is a standard Frappe app: DocTypes, `hooks.py` doc events, scheduler events, server and client scripts, and whitelisted methods — no obfuscated code, no licence key, no runtime call home. You get the repository and the technical documentation, so any competent Frappe developer can pick it up.