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- Payment Links & Invoicing Pro for ERPNext
Illustrative previewA build-to-order ERPNext app that turns any Sales Invoice into a branded pay-by-link you can send over email,
SMS or WhatsApp, with partial and installment collection, automated reminders and dunning, and payment auto-reconciliation back to the ledger.
ECOSIRE builds, installs and supports it on your Frappe/ERPNext v15 or v16 site.
What is Payment Links & Invoicing Pro for ERPNext?
A build-to-order ERPNext app that turns any Sales Invoice into a branded pay-by-link you can send over email, SMS or WhatsApp, with partial and installment collection, automated reminders and dunning, and payment auto-reconciliation back to the ledger. ECOSIRE builds, installs and supports it on your Frappe/ERPNext v15 or v16 site. Built to order by ECOSIRE for ERPNext v15, v16 — indicative price from $999.00 USD; request a quote for a scoped proposal.
Key Features
Built to order, done for you
No DIY setup — a working app, built, installed and supported by ECOSIRE.
- 1
You order
Start with a one-time build price. We scope it with you at kickoff.
- 2
We build & install
ECOSIRE builds, configures and installs it on your ERPNext.
- 3
Go live + support
You go live in about one working week, with two weeks of go-live support. Defects in the code we deliver are fixed free of charge.
Technical Specifications
- ERPNext Compatibility
- —
- License
- Licence confirmation required
- Python Requirement
- Python 3.10+
- Database
- MariaDB 10.6+
About this Product
If your business runs on ERPNext and lives on outstanding receivables, you already know where the native flow runs out of road. Standard ERPNext can email a Sales Invoice PDF and, with a payment gateway configured, expose a generic "Pay Now" button on the portal — but it has no first-class concept of a trackable, expiring, branded payment link per invoice. There is no partial or installment collection against a single link, no SMS or WhatsApp delivery channel, no structured reminder-and-dunning cadence, and no way to route different invoices to different gateways. Your AR team ends up chasing payments manually, pasting gateway URLs into ad-hoc emails, and reconciling bank hits by hand — slow, error-prone, and invisible in the ledger until someone keys in a Payment Entry.
Payment Links & Invoicing Pro closes that gap. ECOSIRE builds it as a proper Frappe app installed on your bench — a real module with its own DocTypes, not a pile of Customize Form tweaks. At its core is a Payment Link DocType that references the source Sales Invoice, carries a signed public token, an expiry datetime, an outstanding-vs-collected balance, and a status lifecycle (Draft, Sent, Partially Paid, Paid, Expired, Cancelled). A one-click action on the Sales Invoice — added via a client script button that calls a @frappe.whitelist() server method — generates the link and dispatches it. A public web page (a Frappe website route / portal page) renders your branding, the invoice summary, and a gateway checkout that accepts full or partial amounts.
Delivery is multi-channel and driven by hooks.py doc events and the scheduler. On submit or on demand, the app sends the link by email (Frappe's Email Queue), SMS (your configured SMS Settings / provider), and WhatsApp (via your WhatsApp Business API or provider of choice) using version-controlled Notification and Print Format templates. A scheduler event walks unpaid links on a cron/daily hook to fire reminder and dunning steps you define, and to expire stale links. When a customer pays, the gateway callback lands on a whitelisted webhook handler that validates the signature, writes a Payment Entry against the invoice, allocates the amount (supporting partials and installment plans), updates the link's collected balance and status, and closes the loop so the ledger is always current. Multi-gateway routing lets you send, say, card traffic to one provider and bank-transfer to another based on rules you specify. Role Profiles and DocType permissions keep AR clerks, finance managers and read-only auditors scoped correctly, and every send, view and payment is captured for audit.
Because this is build-to-order, nothing ships until we agree on scope. We start with a short scoping call, confirm your gateways, channels, reminder cadence, branding and ERPNext version (v15 or v16), then build the app against a staging copy of your site. You get UAT on staging, a rollback plan, and a documented install — typical delivery is one working week from confirmed scope. There is no instant download; ECOSIRE writes, installs and supports the code, and hands over the git repository so you own what we build.
What you get
- Installable source code for your version — the complete Frappe app packaged for your bench and Frappe/ERPNext v15 or v16
- Installation and configuration on your staging site: gateways, SMS/WhatsApp channels, templates, reminder cadence and role permissions wired to your setup
- Technical documentation — DocType schema, `hooks.py` events, scheduler jobs, whitelisted methods, webhook contract and configuration reference
- End-user guide plus a live training session for your AR and finance team
- UAT on a staging copy of your site with an agreed test plan and a documented rollback plan before go-live
- Post-go-live support window for defect fixes and configuration adjustments
- Git repository handover so you fully own the source we build
- Deployment runbook covering install, migrate and update steps for future ERPNext upgrades
Who this is for
AR / Collections Lead
Owns the outstanding-invoice list and wants one-click branded links, automated reminders and dunning, and payments that reconcile themselves — instead of pasting gateway URLs into emails and keying Payment Entries by hand.
Finance Manager / Controller
Needs receivables reflected in the ERPNext ledger in real time, clean multi-gateway routing, partial and installment handling, and a full audit trail of every send and payment for month-end and dispute resolution.
B2B / Services Business Owner
Runs the business on ERPNext and cares about days-sales-outstanding. Wants customers to pay by email, SMS or WhatsApp in a couple of taps, with expiry and reminders driving faster collection without extra staff.
ERPNext System Administrator
Maintains the bench and site. Wants a proper Frappe app with clean DocTypes, `hooks.py` events, documented whitelisted methods and permissions, and a repo they own — not fragile client-side hacks that break on the next migrate.
How Payment Links & Invoicing Pro for ERPNext Compares
| Criterion | ECOSIRE | Custom Build | Competitor | ERPNext Native |
|---|---|---|---|---|
| Pay-by-link per invoice | First-class `Payment Link` DocType with token, expiry and status lifecycle | Possible, but you design the DocType and lifecycle yourself | Often a generic link, limited status tracking | No dedicated link object; only a generic portal Pay Now |
| Delivery channels | Email, SMS and WhatsApp from templated notifications | Whatever you build and maintain | Usually email only, sometimes SMS | Email of the invoice PDF only |
| Partial & installment collection | One link accepts multiple payments, auto-allocated until paid | Must be architected and tested by your team | Frequently full-amount only | Manual Payment Entries; no link-driven partials |
| Reminders & dunning | Scheduler-driven cadence with auto-expiry, defined to your rules | Build your own scheduler jobs | Basic or fixed reminder logic | No automated dunning tied to a link |
| Multi-gateway routing | Rule-based provider selection per invoice | Custom routing logic you maintain | Typically single-gateway | Configured gateway, no per-invoice routing |
| Auto-reconciliation | Signature-verified, idempotent webhook writes Payment Entry automatically | You own the webhook and dedupe logic | Varies; reconciliation can be partial | Manual reconciliation into the ledger |
| Ownership & fit | Built to your workflow; git repo handed over | You own it, but you build it end to end | Vendor-controlled roadmap and code | Core behavior only, no customization |
| Support & upgrades | Post-go-live window + runbook; retainer optional | Your team supports it | Vendor support tiers, variable responsiveness | Community/ERPNext support, no app-specific help |
Frequently Asked Questions about Payment Links & Invoicing Pro
How long until it's live on our ERPNext site?
This is build-to-order, so nothing ships instantly. After a scoping call to confirm your gateways, channels, cadence, branding and ERPNext version, typical delivery is one working week from confirmed scope. We build against a staging copy of your site, run UAT, then install to production with a rollback plan.
Is this a Frappe Cloud Marketplace app I can just download?
No. ECOSIRE writes, installs and supports the app for your specific setup. It's delivered as an installable Frappe app on your bench, tailored to your gateways and workflow, with the git repository handed over so you own the code.
Which ERPNext versions do you support?
We build and test against Frappe/ERPNext v15 and v16. Tell us your exact version and hosting (Frappe Cloud, self-managed bench, or ECOSIRE-managed) during scoping and we target that.
Which payment gateways, SMS and WhatsApp providers work?
The gateway layer and channels are configured to your providers — we integrate the payment gateway(s) you already use or plan to use, your SMS provider via ERPNext SMS Settings, and WhatsApp via your WhatsApp Business API or preferred provider. Multi-gateway routing lets different invoices go to different providers by rule.
How do partial and installment payments reconcile back to ERPNext?
Each confirmed payment triggers a validated gateway webhook that writes a `Payment Entry` allocated against the source Sales Invoice and updates the link's collected balance. A single link stays open across multiple payments until the invoice outstanding reaches zero, so partials and installment plans reconcile automatically.
What about ongoing support and future ERPNext updates?
Every build includes a post-go-live support window for defect fixes and configuration tweaks. Because you receive the git repo and a deployment runbook, you can maintain it yourselves, or engage ECOSIRE for a support/retainer arrangement to keep it compatible across future ERPNext upgrades.
Is it secure and permission-aware?
Yes. Public links use signed tokens with expiry, webhook callbacks are signature-verified and idempotent (deduped on gateway transaction id) so retries never double-post, and access is scoped through ERPNext Role Profiles and DocType permissions. Every send, view and payment is logged for audit.
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Payment Links & Invoicing Pro
A build-to-order ERPNext app that turns any Sales Invoice into a branded pay-by-link you can send over email, SMS or WhatsApp, with partial and installment collection, automated reminders and dunning, and payment auto-reconciliation back to the ledger. ECOSIRE builds, installs and supports it on your Frappe/ERPNext v15 or v16 site.
- `Payment Link` DocType referencing the source `Sales Invoice`, with signed public token, expiry datetime, collected/outstanding balance and a Draft→Sent→Partially Paid→Paid→Expired→Cancelled status lifecycle
- One-click 'Generate Payment Link' action added to the Sales Invoice form via a client script button calling a `@frappe.whitelist()` server method
- Branded public checkout page served as a Frappe website route, rendering your logo, invoice summary and gateway payment form
- Multi-channel delivery over email (Frappe Email Queue), SMS (SMS Settings/provider) and WhatsApp Business API using version-controlled Notification templates