Quick facts
- Price
- $249.00 USD
- ERPNext versions
- —
- Setup time
- 30 min
- License
- One-time perpetual
- Languages
- 11 languages
One-time Purchase
NGO & Nonprofit Management for ERPNext
A build-to-order ERPNext application that unifies donor and donation tracking, grant and fund accounting, beneficiary service delivery, and program budgeting on Frappe/ERPNext v15/v16. ECOSIRE scopes, builds, installs, and supports it for your organization — this is not an instant-download marketplace app.
$249.00USD
No payment now. This sends a quote request to our team — we'll follow up by email with pricing and next steps.
Key Features
Dedicated `Donor` DocType with giving history, contact roll-up, communication log, and consolidated tax-receipt generation
`Donation` and `Pledge` DocTypes that post to ERPNext's General Ledger and auto-create a Payment Entry when a pledge is marked received
Restricted vs. unrestricted `Fund` tracking using Accounting Dimensions so fund balances reconcile straight from the GL
`Grant` records carrying budget, disbursement schedule, reporting milestones, and funder-specific report templates
`scheduler_events` job in `hooks.py` that flags expiring grants and upcoming reporting deadlines before they lapse
`Beneficiary` case file with intake, eligibility, household members (child table), and service-delivery log
Program/project budgeting linked to ERPNext Budgets, with overspend guards enforced in `validate`/`on_submit` doc events
Membership management with renewal cycles, tiers, and auto-reminders via scheduled jobs
Volunteer registry tracking skills, availability, assignments, and logged hours per program
`@frappe.whitelist()` REST endpoints for a public donation portal or payment-gateway callback (Stripe/Razorpay/PayPal ready)
Role Profiles plus User Permissions to isolate field-office and case-worker data from finance and program staff
Statement of Functional Expenses and fund-balance reports built as Query/Script Reports over the ledger
Client scripts for in-form UX: dynamic donor/fund filters, live receipt preview, and guided data entry
Print Formats for tax-deductible receipts, grant agreements, and donor acknowledgement letters
About this Product
Most nonprofits run their books on ERPNext because its accounting is genuinely strong, but donor and grant work quickly runs off the edge of what the core product models. ERPNext has no native concept of a restricted fund, a grant with reporting milestones, a beneficiary case file, or a pledge that has not yet been received. Teams end up tracking donors in a spreadsheet, forcing grants into Cost Centers that were never designed for compliance reporting, and reconciling restricted balances by hand at year end. When a funder asks "show me exactly how our USD 50,000 was spent," the answer lives across three disconnected tools.
Why Choose NGO & Nonprofit Management for ERPNext
Dedicated `Donor` DocType with giving history, contact roll-up, communication log, and consolidated tax-receipt generation
`Donation` and `Pledge` DocTypes that post to ERPNext's General Ledger and auto-create a Payment Entry when a pledge is marked received
Restricted vs. unrestricted `Fund` tracking using Accounting Dimensions so fund balances reconcile straight from the GL
`Grant` records carrying budget, disbursement schedule, reporting milestones, and funder-specific report templates
`scheduler_events` job in `hooks.py` that flags expiring grants and upcoming reporting deadlines before they lapse
`Beneficiary` case file with intake, eligibility, household members (child table), and service-delivery log
We build a proper Frappe app — a versioned, installable module with its own DocTypes, not a pile of Custom Fields bolted onto Sales Invoice. The core objects are Donor, Donation/Pledge, Grant, Fund (restricted vs. unrestricted), Beneficiary, Program, and Volunteer, each with the fields, links, and child tables your operation actually uses. Donations post through ERPNext's real accounting engine against the correct fund and program dimension, so restricted-fund balances come straight out of the General Ledger instead of a side spreadsheet. Grant records carry budget, disbursement schedule, and reporting deadlines, and a scheduler event registered in hooks.py flags upcoming milestones and expiring grants before they lapse.
Technically, the app leans on standard Frappe extension points so it stays upgrade-safe. Business rules live in server scripts and doc_events hooks (validate, on_submit, on_cancel) — for example, auto-creating a Payment Entry when a pledge is marked received, or blocking a program expense that would overspend a restricted fund. Client scripts drive the in-form UX (dynamic filters on donor/fund fields, receipt preview). Everything is reachable over the Frappe REST API and purpose-built @frappe.whitelist() methods, so your donation portal, payment gateway, or Power BI dashboard can read and write cleanly. Role Profiles and permission rules (including User Permissions for field-office data isolation) keep case workers, finance staff, and program managers in their lane. Built and tested against Frappe/ERPNext v15 and v16.
Because this is build-to-order, nothing ships until we agree on scope. We start with a short scoping call, map your donor/grant/beneficiary workflow to concrete DocTypes and reports, and send a fixed written specification. Typical delivery is 2–4 weeks from confirmed scope, depending on how many funder report formats and integrations you need. You get the full source code for your version, a UAT build on a staging site, a documented rollback plan, and a post-go-live support window — plus the git repository so you are never locked in.
What you get
- Installable source code for your ERPNext version (v15 or v16), packaged as a proper Frappe app
- Installation and configuration on your ERPNext instance (or a staging site we provision)
- Technical documentation: DocType reference, hooks/server-script logic, API endpoints, and permission model
- End-user guide plus a live training session for finance, program, and case-work staff
- Post-go-live support window for bug fixes and questions after launch
- UAT build on a staging site with a sign-off checklist and a documented rollback plan
- Git repository handover so you own the code and can hand it to any Frappe developer
- Sample data, report templates, and print formats configured for your donor and funder requirements
Who this is for
Finance & Compliance Manager
Needs restricted-fund balances, grant burn-down, and a Statement of Functional Expenses that come out of the ledger — not a manual spreadsheet — so funder audits and annual reports are defensible.
Program / Grants Manager
Manages multiple grants with different budgets, milestones, and reporting deadlines and needs automated reminders plus spend-vs-budget visibility per program before money runs out.
Executive Director / Founder of a growing NGO
Wants donors, beneficiaries, grants, and accounting in one ERPNext system instead of scattered spreadsheets and tools, without paying for a separate expensive nonprofit CRM.
Operations / IT Lead
Owns the ERPNext instance and needs an upgrade-safe Frappe app with clean DocTypes, REST APIs, and a git handover — not fragile Custom Fields that break on the next update.
Installation overview
Download from ECOSIRE
Buy the license on ecosire.com and download the NGO & Nonprofit Management for ERPNext app ZIP from your account dashboard.
Add the app to your bench
Extract the ZIP into your bench's apps folder, or run `bench get-app` with the path to the extracted app.
Install on your site
Run `bench --site SITE_NAME install-app APP_NAME` followed by `bench migrate` to install NGO & Nonprofit Management for ERPNext and apply its schema.
Activate your license
Open the ECOSIRE License settings on your site and activate your license key. Requires the free ecosire_connect and ecosire_license_client apps.
How NGO & Nonprofit Management for ERPNext Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| Fit to your nonprofit workflow | Built to your exact donor/grant/beneficiary process | Also tailored, but you carry all the risk | Generic feature set, take it or leave it | |
| Restricted-fund accounting | Posts to the GL via Accounting Dimensions | Depends entirely on your developer | Often a bolt-on spreadsheet-style tracker | |
| Grant milestones & reminders | Scheduler jobs flag deadlines automatically | Must be designed and built from zero | Rarely covers reporting deadlines | |
| Time to deliver | Typically 2–4 weeks from confirmed scope | Months of hiring, spec, and build | Instant install, but generic | |
| Upgrade safety (v15/v16) | Standard Frappe app, documented, upgrade-tested | Varies with developer discipline | Maintainer's roadmap, not yours | |
| Support & accountability | Named ECOSIRE team + support window | Whoever you hired, if still available | Community forum / ticket queue | |
| Code ownership | Full source + git repo handover | You own it, if properly delivered | Usually closed or licensed | |
| Total cost of ownership | Fixed build price, then optional retainer | Unpredictable; rework risk | Low license, high fit-gap cost |
Frequently Asked Questions about NGO & Nonprofit Management for ERPNext
+Is this a ready-made app I can download and install today?
No. This is build-to-order. ECOSIRE designs, builds, installs, and supports the app around your specific donor, grant, and beneficiary workflow. There is no instant download — we start with a scoping call and a written specification before any code ships.
+How long does delivery take?
Typical delivery is 2–4 weeks from confirmed scope. The exact timeline depends on how many funder report formats, integrations (payment gateway, portal), and custom workflows you need. We confirm dates in writing after the scoping call and the fixed specification are agreed.
+How do support and updates work after go-live?
Every build includes a post-go-live support window for bug fixes and questions. Because you receive the full source and git repository, any Frappe developer can maintain it afterward. We also offer ongoing support and upgrade retainers (for example, when you move from ERPNext v15 to v16) as a separate arrangement.
+Which ERPNext versions do you support?
We build and test against Frappe/ERPNext v15 and v16. We confirm your exact version during scoping and target that version so the app installs cleanly on your instance.
+Will this break when I upgrade ERPNext?
The app is a proper Frappe module using standard extension points — its own DocTypes, `hooks.py` doc events, server and client scripts, and whitelisted API methods — rather than fragile ad-hoc customizations. That keeps it upgrade-safe. We also document the logic so upgrades are predictable, and can handle the version migration for you.
+Can it connect to our donation portal or payment gateway?
Yes. We expose `@frappe.whitelist()` methods and use the Frappe REST API so an external donation portal, payment gateway (Stripe, Razorpay, PayPal, and others), or BI tool can create donations and read fund/grant data securely. Integrations are scoped and priced as part of your build.
+Do we own the code, or are we locked in?
You own it. We hand over the full source code for your version and the git repository at delivery. You are never locked to ECOSIRE — though most clients keep us on for support because we know the codebase.
Related Modules
Request a quote
NGO & Nonprofit Management for ERPNext
A build-to-order ERPNext application that unifies donor and donation tracking, grant and fund accounting, beneficiary service delivery, and program budgeting on Frappe/ERPNext v15/v16. ECOSIRE scopes, builds, installs, and supports it for your organization — this is not an instant-download marketplace app.
- Dedicated `Donor` DocType with giving history, contact roll-up, communication log, and consolidated tax-receipt generation
- `Donation` and `Pledge` DocTypes that post to ERPNext's General Ledger and auto-create a Payment Entry when a pledge is marked received
- Restricted vs. unrestricted `Fund` tracking using Accounting Dimensions so fund balances reconcile straight from the GL
- `Grant` records carrying budget, disbursement schedule, reporting milestones, and funder-specific report templates