Illustrative previewAI/OCR that auto-drafts Odoo vendor bills and invoices from PDFs and scans
— no per-document IAP credits required.
What is AI Invoice & Bill OCR Digitization?
AI/OCR that auto-drafts Odoo vendor bills and invoices from PDFs and scans — no per-document IAP credits required. Built to order by ECOSIRE for Odoo 17, 18, 19 — indicative price from $999.00 USD; request a quote for a scoped proposal.
Key Features
Built to order, done for you
No DIY setup — a working app, built, installed and supported by ECOSIRE.
- 1
You order
Start with a one-time build price. We scope it with you at kickoff.
- 2
We build & install
ECOSIRE builds, configures and installs it on your Odoo.
- 3
Go live + support
You go live in about one working week, with two weeks of go-live support. Defects in the code we deliver are fixed free of charge.
Technical Specifications
- Odoo Compatibility
- Odoo 17, Odoo 18, Odoo 19
- Editions
- Enterprise & Community
- License
- Licence confirmation required
- Python Requirement
- Python 3.10+
- Database
- PostgreSQL 12+
About this Product
Stop keying invoices by hand — and stop paying per document
Your AP team receives vendor bills as PDF attachments, email scans, and phone photos, then retypes every header, line item, and tax into Odoo by hand. Odoo's built-in document digitization solves the typing, but it routes every page through Odoo's IAP platform and burns purchased credits on each document — a cost that scales linearly with your invoice volume and never stops.
AI Invoice & Bill OCR Digitization is a build-to-order Odoo module that ECOSIRE designs, builds, installs, and supports for you. It attaches AI-powered OCR directly to account.move, extracts the full invoice — supplier, dates, reference, line items, taxes, and totals — and produces a ready-to-review draft vendor bill or customer invoice inside Odoo. The extraction engine is configurable: point it at a self-hosted model on your own infrastructure or at a cloud vision/LLM API you already pay for. No Odoo IAP credits are consumed, ever.
This is not an existing apps.odoo.com download and it is not an instant install. ECOSIRE ships a purpose-built module — real __manifest__.py, ORM models, ir.model.access.csv security, record rules, views, and QWeb — scoped to your chart of accounts, your tax setup, and your vendor list, then hands it to you fully documented and supported.
How it works inside Odoo
Upload a PDF or image to a bill, drop files into a batch inbox, or forward invoices to a monitored alias. The module renders each page, runs OCR + AI extraction, maps the result onto Odoo fields via the ORM, and creates a draft account.move with confidence-scored fields so your accountant reviews and posts — never a silent auto-post you can't audit. A compute layer keeps derived totals and tax lines consistent, an ir.model.access.csv + record-rule layer keeps extraction confined to the right company and AP users, and every run is logged for traceability.
Why build-to-order beats a generic connector
Off-the-shelf OCR apps assume a single tax regime, a fixed field map, and one vendor layout. Your business has multi-company accounting, specific analytic tagging, country-specific taxes, and vendors whose PDFs never look the same twice. ECOSIRE builds the extraction rules, account-suggestion logic, and matching heuristics around your data model — and because you own the module and choose the AI backend, you control both the cost curve and the data-residency story.
Runs on your Odoo
Compatible with Odoo 17, 18, and 19, Community or Enterprise. The module integrates with core account, respects your journals and fiscal positions, and exposes extraction endpoints over Odoo's XML-RPC / JSON-RPC API so upstream systems (scanners, DMS, RPA bots) can push documents in programmatically.
What you get
- Complete, installable Odoo module (source in your repo) with __manifest__.py declaring dependencies, version, and license — targeting your Odoo 17, 18, or 19 line
- ORM models, computes (@api.depends), and field-mapping configuration wired to your chart of accounts, taxes, journals, and vendor list
- Security layer: ir.model.access.csv access rights plus record rules scoping extraction and review to the correct company and AP roles
- Backend views (XML/OWL), the batch/inbox digitization screen, and a QWeb extraction-summary report
- AI backend integration configured to your chosen model (self-hosted or cloud), including credential handling and a no-IAP-credit guarantee
- Deployment onto your staging/production Odoo, smoke-tested end-to-end from upload to posted draft bill
- Technical + admin documentation: configuration guide, field-mapping reference, and XML-RPC/JSON-RPC API notes
- A live training session for your AP and accounting team plus a recording, and a defined post-go-live support & fix window
Who this is for
Accounts Payable Team Lead
Drowning in manual data entry from hundreds of vendor bills a month. Wants staff reviewing drafts instead of retyping headers and line items, without the recurring cost of Odoo IAP digitization credits eating into the budget.
Finance Controller / CFO
Cares about cost predictability, data residency, and auditability. Needs a fixed-scope module they own outright, an AI backend they control (self-hosted or a vendor already under contract), and human review before any posting — not a per-document metered service.
Odoo System Administrator / IT Manager
Runs Community or Enterprise Odoo 17/18/19 and wants a clean, maintainable module — proper manifest, access rules, and API endpoints — that plugs into existing scanners, DMS, or RPA flows over XML-RPC/JSON-RPC without touching Odoo core.
How AI Invoice & Bill OCR Digitization Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| Time to production | one working week build-to-order, delivered configured to your data model | Months of in-house dev, prompt tuning, and testing | Instant install but generic field map, then weeks of workarounds | Available immediately in Enterprise |
| Per-document cost | None — uses your own AI backend, no IAP credits | Only your chosen API/compute cost | Often bundles or resells metered OCR credits | Consumes purchased Odoo IAP digitization credits per document |
| AI backend control | Your choice: self-hosted model or cloud API you own | Full control, but you build the integration | Fixed to the vendor's OCR service | Locked to Odoo's IAP service |
| Fit to your accounts, taxes & vendors | Built around your chart of accounts, fiscal positions, and vendor list | Fully bespoke — if you have the engineering time | One-size-fits-all mapping you adapt to | Generic mapping, limited tuning |
| Vendor & customer invoices | Both account.move types drafted (bills and invoices) | Whatever you scope and build | Usually vendor bills only | Primarily vendor bill digitization |
| Ownership & maintainability | You own clean module source (manifest, ORM, security, views) in your repo | You own it but carry all maintenance | Encrypted/obfuscated code, vendor-locked | Core feature — no source, tied to Odoo roadmap |
| API & pipeline integration | XML-RPC/JSON-RPC endpoints for scanner, DMS, RPA feeds | Build your own endpoints | Limited or no documented API | Core RPC exists but not tailored to extraction flows |
| Data residency | Keep documents on-prem with a self-hosted model if required | Your infrastructure, your rules | Documents leave to the vendor's OCR cloud | Documents processed via Odoo IAP cloud |
Frequently Asked Questions about AI Invoice & Bill OCR Digitization
How long until the module is delivered and live?
This is a build-to-order module, not an instant apps.odoo.com download. Typical lead time is one working week from kickoff, depending on the complexity of your tax setup, vendor variety, and chosen AI backend. We scope requirements first, build against your data model, deploy to your staging Odoo for sign-off, then move to production. You'll get milestone updates throughout.
What support and updates are included after go-live?
Every build includes a defined post-launch support and fix window covering bug fixes and configuration adjustments as your team ramps up. Because you own the module source in your repo, you keep it forever. We offer ongoing support and Odoo-version upgrade retainers (for example, moving the module from 18 to 19) as an optional add-on — quote provided during scoping.
Does this really avoid Odoo's IAP digitization credits?
Yes. The extraction runs entirely through the AI backend you choose — a self-hosted OCR/vision model on your own infrastructure, or a cloud API where you hold the keys. It never routes documents through Odoo's IAP platform, so no purchased digitization credits are consumed regardless of how many invoices you process.
Will it work with my Odoo version and edition?
The module is built for Odoo 17, 18, and 19 and works on both Community and Enterprise. It depends only on the core account module and integrates with your existing journals, taxes, and fiscal positions. We target the exact version and edition you run and confirm compatibility during scoping.
Does the AI post invoices automatically, or can my team review first?
By design, extraction always creates a draft account.move — never a silent auto-post. Each field carries a confidence score so your accountant can see what to trust at a glance, correct anything, then post. You keep full audit control; the original file and an extraction log are attached to every record.
Can it feed documents in from our scanner, DMS, or RPA bot?
Yes. The module exposes extraction over Odoo's XML-RPC / JSON-RPC API and supports batch upload plus an optional monitored email alias. Upstream systems can push files and pull back extracted results programmatically, so you can wire it into existing scan-to-folder, document-management, or RPA pipelines.
How do you handle vendor matching and GL account assignment?
Extracted supplier details are matched against res.partner by name, tax ID/VAT, bank account, and email, with a suggestion to create a new contact when there's no confident match. Line-level GL accounts are suggested from your prior posting history and product/expense mappings, so recurring vendors get consistent coding while your team retains final say.
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AI Invoice & Bill OCR Digitization
AI/OCR that auto-drafts Odoo vendor bills and invoices from PDFs and scans — no per-document IAP credits required.
- OCR text extraction from native PDFs, scanned image PDFs, JPG/PNG photos, and multi-page documents
- AI-driven header capture — supplier, invoice number/reference, invoice date, due date, currency, and totals mapped onto account.move fields
- AI line-item detection that splits description, quantity, unit price, and subtotal into account.move.line rows
- Automatic tax recognition mapped to your Odoo tax records and fiscal positions (VAT, GST, sales tax, reverse-charge)