Illustrative previewAn autonomous agent extension for Dynamics 365 Business Central that ingests vendor invoices from a mailbox, extracts and validates header and line data, matches them to purchase orders, flags exceptions, and drafts purchase invoices ready for approval. Built, installed as a per-tenant AL extension, and supported by ECOSIRE on your own BC environment.
Key Features
Mailbox ingestion via a scheduled Job Queue entry that polls a shared mailbox or Outlook folder and captures PDF/image invoice attachments into BC
AI extraction of header and line data using Azure AI Document Intelligence or Azure OpenAI, called through an outbound HTTP request from AL
Vendor resolution against the Vendor table by VAT/tax registration number, name, or bank/IBAN, with confidence scoring
Line-level mapping to items or G/L accounts using your existing purchasing setup, dimensions, and posting groups
Three-way matching against open Purchase Orders and receipts, with configurable price and quantity tolerances
Exception worklist page (a custom AL page) where flagged invoices queue for human review instead of being auto-posted
Automatic creation of draft Purchase Invoices through the standard BC purchase tables, ready for your native approval workflow
Full attachment retention: the original invoice file is stored as an Incoming Document / Record Link against the draft
Dedicated permission set so the agent runs under a least-privilege account and every action is captured in the change log
Configurable per-vendor extraction templates and tolerance rules, surfaced on a setup page extension
Optional Power Platform / Dataverse hand-off so exceptions can raise a Power Automate notification or Teams approval
Telemetry and run history via BC's Application Insights signals, so failed polls or extraction errors are visible to ECOSIRE support
Built to order, done for you
No DIY setup — a working app, built, installed and supported by ECOSIRE.
- 1
You order
Start with a one-time build price. We scope it with you at kickoff.
- 2
We build & install
ECOSIRE builds, configures and installs it on your Dynamics 365 Business Central.
- 3
Go live + support
You go live in about 2–4 weeks, with a post-launch support window.
About this Product
End-to-end vendor invoice processing, inside your own Business Central
AI Payables Agent is a build-to-order extension for Microsoft Dynamics 365 Business Central that automates the accounts payable intake pipeline. It watches a shared mailbox or Outlook folder, pulls PDF and image invoices, runs AI extraction over header and line data, validates the result against your BC master data, attempts a purchase-order match, and lands a draft Purchase Invoice — leaving your AP team to approve rather than to type.
The agent is delivered as a per-tenant AL extension (not a public AppSource listing). ECOSIRE builds it to your chart of accounts, vendor posting groups, dimensions, and approval rules, installs it directly into your BC environment, and supports it afterward. Because it runs inside Business Central, every action respects your permission sets, posts through standard tables and pages, and is fully auditable.
### How it works Inbound mail is polled on a Job Queue entry. Attachments are sent to an AI extraction service (Azure AI Document Intelligence or Azure OpenAI, configured to your tenant) via an outbound HTTP call. Extracted fields are normalized and validated: vendor resolved by VAT/tax ID or name, currency and amounts cross-checked, lines mapped to items or G/L accounts. The agent then matches against open Purchase Orders and posts a draft invoice. Anything ambiguous — price variance beyond tolerance, missing PO, unknown vendor — is flagged on an exception worklist page rather than guessed.
### Honest delivery This is a custom engineering engagement. After purchase, ECOSIRE scopes your invoice formats and approval flow, builds and tests the extension against a sandbox, then installs it on production. Typical delivery is two to four weeks depending on the number of vendor templates and the AI service you choose. You own the running extension; ECOSIRE maintains it across BC update waves.
What you get
- Per-tenant AL extension (.app) built to your Business Central environment, installed on your sandbox then promoted to production
- Custom AL page extensions and a setup page for vendor templates, matching tolerances, and mailbox configuration
- Job Queue entry configured for scheduled mailbox polling and extraction runs
- Dedicated permission set and recommended service-account configuration for least-privilege operation
- Integration wiring to your chosen AI service (Azure AI Document Intelligence or Azure OpenAI) using your tenant's keys
- Source code in a private Git repository handed to you, plus a deployment and rollback runbook
- Admin and AP-user documentation covering the exception worklist, setup pages, and approval flow
- Post-deployment support and maintenance across Business Central monthly/major update waves under an agreed SLA
Who this is for
AP Team Lead scaling invoice volume
Runs a growing accounts payable function and needs to process more vendor invoices without adding headcount. Wants AI to handle data entry and matching while the team focuses on exceptions and approvals — all inside Business Central, not a bolt-on portal.
Finance Controller / CFO
Owns control and auditability. Cares that the agent posts through standard BC tables, respects permission sets and the change log, never auto-posts ambiguous invoices, and keeps the original document attached for audit. Wants predictable cost and a supported, maintainable extension.
BC Administrator / IT Manager
Responsible for the tenant. Needs a per-tenant extension installed cleanly via sandbox-then-production promotion, a least-privilege service account, telemetry into Application Insights, and a partner who maintains compatibility across BC update waves.
How AI Payables Agent Compares
| Criterion | ECOSIRE | Custom Build | Competitor | Odoo Native |
|---|---|---|---|---|
| Reads invoices from a mailbox and ingests attachments automatically | Included | Partial support | Partial support | |
| AI extraction of header and line data via Azure AI Document Intelligence / Azure OpenAI | Included | Partial support | Included | |
| Three-way PO and receipt matching with configurable tolerances | Included | Partial support | Partial support | |
| Exception worklist so ambiguous invoices are never auto-posted | Included | Partial support | Partial support | |
| Built to your chart of accounts, dimensions, posting groups and approval rules | Included | Included | Not included | |
| Installed as a per-tenant extension on your own BC environment | Included | Included | Not included | |
| Runs under a dedicated permission set with full change-log auditability | Included | Partial support | Partial support | |
| Maintained across BC monthly and major update waves by a single partner | Included | Not included | Partial support |
Frequently Asked Questions about AI Payables Agent
Is this an instant download from Microsoft AppSource?
No. AI Payables Agent is a build-to-order, per-tenant AL extension. There is no AppSource link to click. After purchase, ECOSIRE scopes your invoice formats and approval flow, builds the extension against a sandbox copy of your Business Central environment, tests it, and installs it on production for you.
How long does delivery take?
Typically two to four weeks from kickoff. The timeline depends on how many distinct vendor invoice layouts you have, which AI extraction service you choose (Azure AI Document Intelligence or Azure OpenAI), and the complexity of your PO matching and approval rules. ECOSIRE confirms a firm date during the scoping call before any build work begins.
How are ongoing support and updates handled?
ECOSIRE supports the extension under an agreed SLA after go-live. Because Business Central ships monthly minor and twice-yearly major updates, we test the extension against each relevant wave and apply fixes so it keeps working. Telemetry flows to Application Insights, so we can see failed mailbox polls or extraction errors and act on them. Functional changes — new vendor templates, tolerance tweaks — are handled as scoped maintenance items.
Which AI service does it use, and where does invoice data go?
The agent calls an AI extraction service configured to your own Azure tenant — usually Azure AI Document Intelligence for structured layout extraction or Azure OpenAI for harder, varied invoices. Your keys, your tenant: invoice content is sent only to the service you control, and the original file is retained as an attachment inside Business Central for audit.
Will it auto-post invoices without review?
No. The agent creates draft Purchase Invoices and routes them into your existing native approval workflow. Anything outside tolerance — a price variance, missing PO, or unrecognized vendor — is held on a dedicated exception worklist page for a human to resolve. It never posts ambiguous documents on its own.
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AI Payables Agent
An autonomous agent extension for Dynamics 365 Business Central that ingests vendor invoices from a mailbox, extracts and validates header and line data, matches them to purchase orders, flags exceptions, and drafts purchase invoices ready for approval. Built, installed as a per-tenant AL extension, and supported by ECOSIRE on your own BC environment.
- Mailbox ingestion via a scheduled Job Queue entry that polls a shared mailbox or Outlook folder and captures PDF/image invoice attachments into BC
- AI extraction of header and line data using Azure AI Document Intelligence or Azure OpenAI, called through an outbound HTTP request from AL
- Vendor resolution against the Vendor table by VAT/tax registration number, name, or bank/IBAN, with confidence scoring
- Line-level mapping to items or G/L accounts using your existing purchasing setup, dimensions, and posting groups