Event Management & Planning
Plan unforgettable events with unforgettable organization.
Event management companies coordinate venues, vendors, schedules, budgets, and client expectations simultaneously across multiple concurrent events. We implement Odoo-based event management systems that centralize project planning, vendor procurement, attendee registration, and financial tracking — so every event runs smoothly from concept to execution.
Challenges in Event Management & Planning
These are the operational hurdles we help event management & planning businesses overcome every day.
Multi-Event Juggling
Managing multiple concurrent events at different stages — one in planning, one in execution, one in wrap-up — stretches teams thin.
Vendor Coordination
Caterers, decorators, AV providers, photographers — each with their own contracts, timelines, and payment terms to manage.
Budget Control
Events have dozens of cost categories. Without real-time budget tracking, overruns only surface when the final invoices arrive.
Attendee Management
Registrations, dietary preferences, seating arrangements, and on-site check-in need seamless coordination.
How We Help Event Management & Planning Businesses
Purpose-built ERP modules and custom solutions that address your industry-specific needs.
Event Project Hub
Each event is a project with phases (concept, planning, execution, wrap-up), checklists, timelines, and assigned team members.
Vendor Management
Vendor database with service categories, pricing, and past performance. RFQ generation and contract management per event.
Budget Tracking
Real-time budget vs. actual per cost category. Purchase approvals against budget limits. Forecast final event cost at any stage.
Attendee Registration
Online registration with ticket types, dietary preferences, and session selection. QR code check-in at the event.
Task Automation
Automated task creation from event templates. Deadline reminders, milestone tracking, and team notifications keep everyone aligned.
Post-Event Analytics
Attendee feedback, budget performance, vendor ratings, and ROI analysis. Learn from every event to improve the next.
Key Modules & Tools
Our Implementation Process
Workflow Mapping
Document your event planning process — from client inquiry through concept, planning, execution, and post-event reporting.
Template Design
Build event templates per type (corporate, wedding, conference) with standard tasks, timelines, vendor requirements, and budgets.
System Setup
Configure project templates, vendor database, registration forms, and budget tracking per your event operations.
Team Launch
Train event coordinators, procurement staff, and client managers. Start with upcoming events and refine templates from real usage.
Frequently Asked Questions
Can clients track their event planning progress?
Yes. A client portal shows event milestones, approved budgets, vendor selections, and outstanding decisions. Clients can approve proposals and view timelines online.
How do you handle multi-day conferences?
Multi-day events have per-day scheduling, session management, speaker coordination, and attendee tracking. Each day can have its own agenda, venues, and logistics.
Can the system manage recurring events?
Yes. Annual events, monthly meetups, or periodic conferences can be cloned from templates with pre-populated tasks, vendor lists, and budgets for efficient planning.
Related Industries
Plan Better Events
Tell us about your event management & planning business and we'll design a tailored ERP solution within 24 hours.