Architecture & Design Firms
Design inspiring spaces — managed by an inspiring system.
Architecture firms manage complex, multi-phase projects spanning months or years, with design iterations, regulatory submissions, consultant coordination, and milestone-based billing. We implement Odoo-based practice management systems that track project phases, manage drawing revisions, coordinate with engineers and consultants, and provide real-time project profitability insights.
Challenges in Architecture & Design Firms
These are the operational hurdles we help architecture & design firms businesses overcome every day.
Multi-Phase Project Tracking
Architecture projects span concept design through construction administration. Tracking progress, fees, and deliverables across phases is complex.
Drawing Revision Control
Multiple drawing revisions circulating among architects, engineers, and clients creates confusion about which version is current.
Consultant Coordination
Structural, MEP, and landscape consultants need to be coordinated with clear scope definitions, fee structures, and deliverable tracking.
Fee Recovery
Additional services requested by clients often go unbilled because they are not formally tracked as scope additions.
How We Help Architecture & Design Firms Businesses
Purpose-built ERP modules and custom solutions that address your industry-specific needs.
Phase-Based Project Management
Track architectural projects through standard phases (SD, DD, CD, CA) with phase-specific budgets, timelines, and deliverables.
Drawing Register
Manage drawing lists with revision tracking, issue tracking, and distribution records. Link drawings to project phases and submission milestones.
Consultant Management
Track consultant contracts, fee breakdowns, deliverable schedules, and invoice processing. Consolidated fee reporting across all project consultants.
Milestone Billing
Automated billing at project milestones with percentage-based or fixed-fee calculations per phase. Track fee consumption against project progress.
Resource Planning
Allocate architects and designers across projects based on phase workloads. Forecast staffing needs for upcoming project phases.
Additional Services Tracking
Formal tracking of out-of-scope requests with client approval workflow. Auto-generate additional service invoices separately from base fees.
Key Modules & Tools
Our Implementation Process
Practice Review
Map your project delivery process, billing structure, consultant relationships, and drawing management workflows.
Template Design
Build project templates per building type with standard phases, deliverable lists, and fee structures that match your practice.
System Setup
Configure project phases, billing milestones, consultant tracking, and drawing register formats. Migrate active project data.
Firm-Wide Rollout
Train project managers, design staff, and admin team. Start with new projects and gradually transition active projects.
Frequently Asked Questions
Can the system track design iterations?
Yes. Design iterations are version-controlled within each project phase. Comments, markups, and approval status are tracked per iteration.
How do you handle joint venture projects?
Joint ventures are managed with split billing, shared project records, and configurable access controls. Revenue and cost allocation follows the JV agreement terms.
Can I integrate with BIM software?
While Odoo does not directly integrate with BIM tools like Revit, we set up document exchange workflows and can build custom integrations to sync project data and drawing metadata.
Related Industries
Elevate Your Practice Management
Tell us about your architecture & design firms business and we'll design a tailored ERP solution within 24 hours.