A build-to-order Zoho People and Zoho Payroll extension that computes PF, ESI, professional tax and LWF by state and produces return-ready challan files with full audit trails. ECOSIRE builds it for your org after a fixed quote. Built to order by ECOSIRE for Zoho One (build-to-order) — indicative price from $499.00 USD; request a quote for a scoped proposal.
A build-to-order Zoho People and Zoho Payroll extension that computes PF, ESI, professional tax and LWF by state and produces return-ready challan files with full audit trails. ECOSIRE builds it for your org after a fixed quote.
Built to order
Indian payroll statutory work is not one calculation, it is a dozen calculations that disagree with each other. Provident Fund runs on a wage definition that excludes some allowances and caps at a statutory ceiling unless the employee has opted for a higher contribution. ESI applies only below a gross wage threshold, and once an employee crosses it mid-contribution-period the liability continues to the end of that period rather than stopping the same month. Professional tax is a state subject, so a company with employees in Maharashtra, Karnataka, West Bengal and Telangana is running four different slab tables, four different deduction frequencies and four different due dates. Labour Welfare Fund is worse: some states deduct half-yearly, some annually, some not at all, and the employer share is rarely the same as the employee share.
Zoho Payroll and Zoho People give you deduction totals. What a payroll or finance team actually files is something else: an ECR text file in the exact EPFO layout, an ESIC monthly contribution file with IP numbers and days worked, a professional tax challan per state registration, and a set of registers an auditor can trace back to individual pay runs. Teams bridge that gap in spreadsheets every month, and the spreadsheets are where the errors and the missed due dates live.
ECOSIRE builds a statutory compliance layer inside your Zoho org. It is not a downloadable app and it does not already exist as a shrink-wrapped product. We scope your entity structure, your state registrations and your salary component design, quote a fixed price, then build and install it into your Zoho environment.
A custom form set in Zoho People holds the rule data your payroll depends on: PF wage-ceiling settings and voluntary-contribution flags per employee, ESI applicability thresholds with contribution-period logic, professional tax slab tables keyed to state and salary band, and LWF rules keyed to state with employee and employer components and deduction frequency. Rules are versioned with effective-from and effective-to dates so a slab revision does not retroactively rewrite a pay run you already filed. Deluge functions evaluate the applicable rule set for each employee at each pay period rather than hard-coding rates into scripts.
Custom Deluge functions read pay-run data through the Zoho Payroll and Zoho People REST APIs, resolve each employee's work location and state registration, apply the correct rule version and write back computed employee and employer contributions. PF splits into the employee share, the employer EPF share, the EPS share and the applicable administrative charges. ESI splits into employee and employer components with the contribution-period continuation rule applied automatically. Professional tax resolves against the employee's state of work, not the head-office state. LWF applies only in the deduction months configured for that state.
The pack generates the file layouts your filing teams actually upload, built to the field order and delimiter conventions your registrations require: an EPFO ECR-format text file, an ESIC monthly contribution file keyed on IP number with days worked, professional tax challan summaries per state registration, and LWF statements for the applicable deduction cycle. Files are produced from stored computation records, not re-derived at download time, so what you file matches what you approved.
Every computation writes a record: which rule version applied, which inputs it read, what it produced, who approved the pay run and when the file was generated. A reconciliation view compares the sum of employee-level deductions against the challan totals and against the journal posted to Zoho Books, so a mismatch surfaces before filing rather than during an audit. Register outputs cover the standard employee-wise and month-wise views your auditors ask for.
Statutory liabilities post to the correct Zoho Books organization and chart-of-accounts heads through the Books API, with separate liability accounts for employee-withheld amounts and employer contributions. Zoho Flow handles the scheduled work: month-end computation triggers, due-date reminders per state registration, and notifications to payroll owners when a rule version is approaching its effective-to date and needs review.
A Sigma widget surfaced inside Zoho People gives payroll staff a single statutory review screen per pay period: employee count in scope per statute, exceptions such as employees missing a UAN or ESIC IP number, employees crossing the ESI threshold this period, and a drill-down to the individual computation record.
Indian companies running payroll on Zoho with employees across more than one state, employers with a mix of PF-eligible and PF-exempt staff, group structures with multiple Zoho Books organizations, and finance teams that currently rebuild statutory files in spreadsheets each month. It is also relevant to shared-service and outsourced payroll teams running several client entities in one Zoho tenant.
Scoping call. We walk through your entity and registration structure, states of operation, salary component design, current pay-run process and the exact file formats your filing agents require. We look at your live Zoho People and Zoho Payroll configuration.
Fixed quote. You receive a written scope with the rule sets, file outputs, integrations and review screens included, and a fixed price with no hourly billing. Anything outside scope is quoted separately before work starts.
Build. We develop the Deluge functions, custom forms, Flow automations and widget in a controlled environment, against configuration that mirrors yours. Typical lead time is two to four weeks depending on how many states and file formats are in scope.
Install in test. We install into your sandbox or test Zoho org, load a representative pay period of your own data, and run computations side by side against your existing spreadsheet output. You sign off on the numbers before anything touches production.
Install in production. We deploy into your production Zoho org, configure state registrations and rule versions with your team, and run the first live pay period together.
Support. A defined support window covers defect fixes and configuration assistance. Statutory rate and slab changes are loaded as new rule versions in your own data, so routine revisions do not require a code change.
We do not claim any certification or partnership with Zoho Corporation. This is custom development on Zoho's documented extensibility surfaces: Deluge, the Zoho REST APIs, Zoho Flow and Sigma widgets.
A short call to confirm the workflow, your platform version and where the integration boundaries sit.
You receive a written scope and a fixed price. Nothing is built until you approve it.
We develop against a copy of your configuration and test it there. Typically two to four weeks.
We install on your instance, hand over the source, and support it for twelve months.
Runs monthly payroll across employees in several states and currently rebuilds PF, ESI, PT and LWF files in spreadsheets after every pay run. This pack computes each statute against the correct state rule version and produces the upload files directly from the approved pay run, removing the manual rebuild step and the transcription errors it introduces.
Is accountable for statutory liabilities showing correctly in the books and for the filings being defensible in an audit. The pack posts employee-withheld and employer contribution amounts to separate Zoho Books accounts and keeps a per-computation audit record showing which rule version produced each number.
Fields questions about missing UAN and ESIC numbers, new joiners crossing thresholds and employees transferring between state offices. The exception screen surfaces those cases before the pay run closes rather than when a filing is rejected.
| Criterion | ECOSIRE | Custom Build | Competitor |
|---|---|---|---|
| Per-state professional tax and LWF rules applied automatically to each employee's work location | Included | Partial support | Partial support |
| Versioned statutory rules with effective dating so past pay runs stay reproducible | Included |
From $499.00
Starting point — quoted to your scope
| Partial support |
| Not included |
| EPFO ECR and ESIC contribution files generated from stored computation records | Included | Partial support | Partial support |
|---|
| ESI contribution-period continuation handled when an employee crosses the wage threshold mid-period | Included | Partial support | Partial support |
|---|
| Per-computation audit record linking rule version, inputs, output and approver | Included | Partial support | Not included |
|---|
| Statutory liabilities posted to separate Zoho Books accounts for withheld and employer amounts | Included | Partial support | Not included |
|---|
| Reconciliation of employee deduction totals against challan totals and the accounting journal | Included | Partial support | Not included |
|---|
| Rate and slab updates handled as data by your own team without a code change | Included | Not included | Partial support |
|---|
A build-to-order Zoho app that breaks a lump card-processor payout into its underlying charges, fees, refunds and chargebacks, and posts each to the correct Zoho Books account. Built for your processor and chart of accounts after a fixed quote.
A configure-price-quote engine built for your Zoho CRM: bundles, tiered pricing, margin floors and approval routing. Built to order for your rules, not sold as a ready-made download.
A build-to-order Zoho Books extension that suggests chart-of-accounts categorisation with a confidence score, routes low-confidence items to a bulk review queue and learns from every correction. Built for your org after a fixed quote.
A build-to-order scoring engine for Zoho CRM that trains on your own won and lost history, then writes conversion probability, score decay and a next-best-action back onto every Lead and Deal.