A build-to-order SAP Business One add-on that turns Sales Orders, Deliveries and Purchase documents into complete customs and export document packs with HS codes and duty calculations. ECOSIRE builds it for your company after a fixed quotation. Built to order by ECOSIRE for SAP Business One (build-to-order) — indicative price from $899.00 USD; request a quote for a scoped proposal.
A build-to-order SAP Business One add-on that turns Sales Orders, Deliveries and Purchase documents into complete customs and export document packs with HS codes and duty calculations. ECOSIRE builds it for your company after a fixed quotation.
Built to order
Traders and manufacturers who move goods across borders almost never produce their customs paperwork from the ERP. The Sales Order sits in SAP Business One, the Delivery is posted, the A/R Invoice is issued — and then someone opens a spreadsheet to rebuild the same lines as a commercial invoice, retypes the carton dimensions into a packing list, looks up HS codes from a printed tariff book, and asks the chamber of commerce for a certificate of origin using data that has already been keyed twice.
The consequences are predictable. The commercial invoice value disagrees with the posted A/R Invoice because someone applied a discount in one place and not the other. The packing list net weight does not reconcile with the gross weight on the airway bill. An HS code that was correct two tariff revisions ago is still being used, and the broker discovers it at the border. Duty and freight are estimated on a napkin, so landed cost never reaches the item master and every margin report downstream is quietly wrong.
None of this is a document-design problem. It is a data problem: the source of truth is already in SAP Business One, and the customs pack is not being generated from it.
ECOSIRE builds a per-tenant SAP Business One add-on that treats the customs pack as an output of your existing marketing documents. Nothing here is a pre-packaged download — the solution is scoped against your trade lanes, your incoterms and your document formats, then built and installed into your company databases.
We add User-Defined Fields to OITM and to the marketing-document line tables for HS/HTS code, country of origin, statistical unit of measure, net and gross weight, and preferential-origin eligibility. A User-Defined Table holds your tariff catalogue with validity dates, so a code change is a data change rather than a mass re-key. A User-Defined Object gives the classification catalogue a proper SAP Business One form with Find/Add behaviour, authorisations and a change log — not a loose spreadsheet.
Classification defaults flow from Item Master Data to the Sales Order line and are carried forward through Delivery and A/R Invoice, with a Formatted Search or validation rule that stops an export document being raised against a line that has no HS code.
A customs pack is rarely one-to-one with one Delivery. We build a shipment object — implemented as a UDO with its own header and line structure — that consolidates one or more Deliveries or A/R Invoices, records the incoterm, vessel or flight, container and seal numbers, port of loading and discharge, and the consignee and notify party pulled from Business Partner addresses. Line data is read through the DI API or the Service Layer against the real document, so quantities and values can never drift from what is posted.
From a single shipment record the add-on generates the commercial invoice, packing list, certificate of origin application, proforma invoice, delivery/dispatch note, shipper's letter of instruction and a bill-of-lading data sheet. Layouts are built as Crystal Reports registered in SAP Business One so your team can adjust wording, logos and language without a code change, and every report reads from the same shipment dataset. Output can be produced as PDF, and where your customs portal accepts a structured upload we generate the CSV or XML in the schema you supply.
Duty rates, excise, VAT/GST on import and preferential-agreement reductions are held in a UDT keyed by HS code and origin/destination pair. The add-on calculates duty and taxes per line on the declared customs value, applies your chosen apportionment basis for freight and insurance (value, weight or volume), and writes the result back as a landed-cost breakdown. On the import side, the calculated charges can be pushed into SAP Business One Landed Costs so item cost and inventory valuation reflect the true cost of goods, and the resulting Journal Entries post through the normal financial flow rather than as a side ledger.
Every generated pack is versioned and attached to the shipment record. Approval procedures can be wired so that a shipment above a value threshold, or one using a preferential-origin claim, requires sign-off before documents are released. Denied-party and restricted-destination screening lists are held as UDT data and checked at document generation, with the result recorded on the shipment for audit.
Importers and exporters running SAP Business One as their operational system; distributors handling multi-country sourcing where duty materially affects margin; manufacturers exporting finished goods under free-trade agreements who must substantiate origin; and companies whose broker or freight forwarder keeps sending back paperwork for correction. If your export desk currently re-keys SAP Business One data into templates, this replaces that step.
The add-on is built against SAP Business One 10.0 on Microsoft SQL Server or SAP HANA, on-premise or cloud-hosted. Integration uses the Service Layer for REST-based reads and writes, and the DI API where object-level operations require it. Extensibility is entirely through supported mechanisms — UDFs, UDTs, UDOs, Formatted Searches, approval procedures and Crystal Reports — so upgrades and patch levels remain supportable. No modification to SAP tables or stored procedures is made.
1. Scoping call. We walk your trade lanes, incoterms, the exact documents your brokers and customs authorities require, your duty structures, and the shape of your existing SAP Business One master data. You show us real document samples.
2. Fixed quote. You receive a written scope with the document set, the field mappings, the duty logic, the integration points and a fixed price. Nothing is built before you approve it.
3. Build. ECOSIRE develops the add-on against a copy of your data or a representative test company. You get progress checkpoints and can review draft Crystal layouts before they are finalised.
4. Install in test. We install into your test company database, load your tariff and duty data, and run your real shipments through end to end. You verify totals against posted A/R Invoices and against packs your broker has previously accepted.
5. Install in production. After your written sign-off on the test company, we install into production, migrate the configuration, and stand by for the first live shipments.
6. Support. A defined post-go-live support window covers defects, tariff-table adjustments and layout corrections. Ongoing support and tariff-maintenance arrangements are available separately.
Typical build and delivery is two to four weeks from approved scope, depending on the number of document formats and duty regimes involved.
A short call to confirm the workflow, your platform version and where the integration boundaries sit.
You receive a written scope and a fixed price. Nothing is built until you approve it.
We develop against a copy of your configuration and test it there. Typically two to four weeks.
We install on your instance, hand over the source, and support it for twelve months.
Rebuilds the same commercial invoice and packing list in spreadsheets every time a shipment leaves, then reconciles them by hand when the broker queries a weight or a value. Generating the whole pack from the posted Delivery and A/R Invoice removes the re-keying and the mismatch it causes.
Estimates duty and freight before the shipment lands and discovers the real figure only when the broker's invoice arrives, by which point costing is already wrong. Calculated duty against HS code and origin, pushed into SAP Business One Landed Costs, makes the landed figure part of inventory valuation instead of a spreadsheet.
Cannot explain why gross margin on imported lines moves after month-end, because import charges arrive late and land as generic expense rather than item cost. Apportioned freight, insurance and duty posting through Landed Costs and Journal Entries puts the cost on the item where the margin report can see it.
| Criterion | ECOSIRE | Custom Build | Competitor |
|---|---|---|---|
| Customs pack generated directly from posted Sales Orders, Deliveries and A/R Invoices | Included | Partial support | Partial support |
| HS code, origin and statistical UoM held on Item Master Data and carried to document lines | Included |
From $899.00
Starting point — quoted to your scope
| Partial support |
| Included |
| Duty, import tax and preferential-rate calculation by HS code and origin/destination pair | Included | Partial support | Included |
|---|
| Freight and insurance apportioned into SAP Business One Landed Costs and item valuation | Included | Partial support | Partial support |
|---|
| Multi-delivery shipment consolidation under a single customs pack | Included | Partial support | Partial support |
|---|
| Document layouts editable by your team as Crystal Reports after handover | Included | Partial support | Partial support |
|---|
| Built to your exact broker and authority document formats rather than a generic template | Included | Included | Not included |
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| Fixed quoted price with installation into test then production company databases | Included | Not included | Partial support |
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