Give your compliance-conscious team a controlled, auditable document repository living natively inside Odoo — no third-party portal, no data leaving your database. This is a build-to-order module: ECOSIRE designs, develops, installs and supports it for your instance on Odoo 17, 18 or 19 (Community or Enterprise). It is not an off-the-shelf apps.odoo.com download — expect a typical one working week lead time while we tailor the folder taxonomy, access-rights matrix and search behaviour to how your organisation actually works.

At its core the DMS ships as a proper Odoo module: a versioned __manifest__.py, ORM models (models.Model) for folders, documents and versions with computed fields (@api.depends) for storage size, current-version pointers and full paths. Access control is enforced the Odoo-native way — ir.model.access.csv for CRUD baselines plus record rules that scope every document to the folders a user's security groups are allowed to see, so a user in "HR Confidential" never even queries a "Finance" document. Nothing is hidden by UI trickery; the domain is applied at the ORM layer.

Documents are organised in a hierarchical folder tree with an orthogonal tag system, so a single contract can live in /Legal/Signed/2026 and still surface under the tags #nda and #vendor-acme. Every upload creates an immutable version record; check-out locks a file to one editor to prevent overwrite conflicts, and check-in stores the new revision while preserving the full history — you can preview, download or roll back to any prior version. Full-text search indexes the extracted text of PDFs, Office files and images; where you enable the optional OCR pipeline, scanned documents become searchable too, so "find every invoice mentioning purchase order 4471" returns hits inside the file content, not just the filename.

Because it is a first-class Odoo app, the DMS reuses the mail thread (chatter) for per-document discussion and follower notifications, exposes documents over XML-RPC / JSON-RPC for integration with your other systems, renders audit summaries and folder manifests as QWeb reports (PDF), and can drive retention or notification logic through automated actions (server actions on time/state triggers). Views are delivered in standard XML with OWL components for the drag-and-drop uploader and tree navigator, so the experience feels like part of Odoo rather than a bolted-on plugin. On Enterprise instances we can extend the standard Documents app patterns; on Community we deliver a complete, self-contained DMS with no Enterprise dependency.

ECOSIRE hands over clean, commented, upgrade-safe source code, a documented access-rights matrix, admin and end-user training, and a post-go-live support window. You own the code and the data, in your own database.