Cash on Delivery (COD) Manager for Odoo

Key Features

COD payment method available at website eCommerce checkout and in Point of Sale, with per-warehouse or per-region availability rules so COD only shows where you actually deliver cash-first.

Per-rider (delivery boy) COD ledger: each order handed to a rider posts to that rider's outstanding-cash balance, computed live with @api.depends so finance always sees who is carrying how much.

Per-courier / third-party 3PL COD ledger: track remittance owed by each courier company (Aramex, Leopards, TCS, Bosta, local aggregators) as a separate receivable stream with its own aging.

Collection receipt workflow with draft → confirmed → done states — group many delivered orders into one remittance batch, capture the amount handed over, and lock it once reconciled.

Auto-mark invoice paid on remittance: confirming a collection receipt creates the native account.payment records and reconciles them against each order's customer invoice, flipping payment_state to 'paid' automatically.

Configurable COD fee / cash-handling charge: fixed amount or percentage, added as an invoice line or a separate service product, with a dedicated income account so COD revenue is reportable.

Courier remittance shortfall & variance handling — if a courier remits less than collected, the difference is parked in a configurable discrepancy account instead of silently breaking reconciliation.

Cash-on-the-road dashboard: at-a-glance totals of collected-not-remitted, remitted-not-reconciled, and overdue-per-rider, driven by Odoo pivot/graph views over the COD ledger models.

QWeb PDF collection receipts and rider hand-over slips, branded to your company, that drivers and couriers physically sign as proof of the cash handover.

Automated overdue-remittance alerts via a scheduled ir.cron server action that flags riders/couriers past their settlement window and notifies finance in the chatter or by email.

Return / RTO (return-to-origin) handling — cancelled or refused COD deliveries reverse the expected collection cleanly so undelivered orders never show as cash owed.

Full audit trail on every COD record via Odoo's mail.thread chatter — who collected, who remitted, who reconciled, and when.

XML-RPC / JSON-RPC endpoints so a courier partner's platform or a driver mobile app can post collections and update delivery status directly into Odoo.

Security enforced through ir.model.access.csv access rights plus record rules: riders see only their own cash, courier coordinators see only their assigned couriers, finance sees everything.

Multi-company and multi-currency aware — COD ledgers and remittances respect the order's company and currency and post to the correct journals.

Built to order, done for you

No DIY setup — a working app, built, installed and supported by ECOSIRE.

You order

Start with a one-time build price. We scope it with you at kickoff.

We build & install

ECOSIRE builds, configures and installs it on your Odoo.

Go live + support

You go live in about 2–4 weeks, with a post-launch support window.

About this Product

If most of your orders are paid in cash at the door, Odoo out-of-the-box leaves a painful gap: a sale is confirmed and delivered, but the invoice stays open for days while cash travels through a delivery boy, a courier's remittance batch, and finally your bank — with no structured trail linking the money back to the invoice. Reconciliation becomes a spreadsheet nightmare, riders carry undocumented float, and finance can never answer "how much cash is on the road right now?"

The COD Manager for Odoo closes that gap end to end. It is a purpose-built, net-new Odoo module that ECOSIRE designs, develops, installs and supports for your specific operation — not a generic app.odoo.com download. We model the entire cash-on-delivery journey as first-class Odoo records: a COD payment method surfaces on your website checkout and POS; every delivery gets assigned to a rider or third-party courier; cash collected in the field flows into per-rider and per-courier COD ledgers; a collection-receipt workflow (draft → confirmed → done) captures each remittance batch; and on confirmation the module automatically registers payment against the linked customer invoice using Odoo's native account.payment and reconciliation engine, so payment_state flips to paid without a single manual journal entry.

Under the hood we extend the standard sale.order, account.move, stock.picking and pos.order models with typed fields, @api.depends computed balances, and ir.model.access.csv + record rules so a rider only ever sees their own outstanding cash. Collection receipts print as branded QWeb PDFs your riders and couriers can sign; automated actions (server actions on a scheduled ir.cron) can flag overdue remittances and notify finance; and everything is exposed over Odoo's XML-RPC / JSON-RPC API so your courier partner's system or a driver mobile app can push collections in automatically. It runs on Odoo 17, 18 and 19, Community or Enterprise, and respects your existing chart of accounts, journals and multi-currency setup.

Because ECOSIRE builds it to order, you get the exact COD workflow your market needs — GCC, Pakistan, India, Egypt, Nigeria and other cash-heavy e-commerce operations — configured against your real couriers, fee structures and accounting rules, then handed over with documentation, training and a support window. Typical delivery is 2–4 weeks from a short requirements call.

What you get

Complete, installable Odoo module (Odoo 17, 18 or 19; Community or Enterprise) delivered as source with a proper __manifest__.py, models, views, security files and demo data.

Installation and configuration on your server (Odoo.sh, ECOSIRE managed hosting, or your own infrastructure), wired to your real couriers, riders, journals, COD fee rules and chart of accounts.

A configured COD payment method on your website checkout and POS, plus the per-rider and per-courier ledger structure set up for your operation.

Branded QWeb collection-receipt and rider hand-over PDF templates matching your company letterhead.

Technical + admin documentation (a user guide for finance/coordinators and a developer README covering models, fields, and the XML-RPC/JSON-RPC endpoints).

A live training session for your finance, dispatch and warehouse teams covering the collect → remit → reconcile flow.

A post-go-live support and bug-fix window, plus a defined path for enhancements and Odoo version upgrades.

Source code ownership so your team (or any Odoo partner) can maintain and extend the module.

Who this is for

COD-first e-commerce merchant (GCC / South Asia / Africa)

Runs an online store where 70–90% of orders are cash-on-delivery. Needs COD as a real checkout option and a trustworthy way to know which of dozens of daily orders have actually been paid in cash versus still floating with riders and couriers.

Finance / accounts manager

Drowns in manual reconciliation, matching bank deposits and courier remittance sheets back to open Odoo invoices by hand. Wants invoices to auto-mark paid on remittance, a clean COD-fee income account, and a single view of cash outstanding on the road.

Dispatch & fleet / logistics coordinator

Assigns deliveries to in-house riders and third-party couriers and chases remittance. Needs per-rider and per-courier ledgers, signed collection receipts, and automatic overdue alerts so no rider quietly walks with undocumented cash.

How Cash on Delivery (COD) Manager for Odoo Compares

Criterion	ECOSIRE	Custom Build	Competitor
COD payment method on website checkout and POS	Included	Possible but you build the checkout/POS wiring yourself	Some apps add a basic COD option only
Per-rider and per-courier COD ledgers with live balances	Included	Only if you design the models and @api.depends computes	Rarely — most track a flat COD status, not per-rider/courier
Collection-receipt remittance workflow (draft → confirmed → done)	Included	You must design the states and QWeb receipts	Occasionally a simple version
Auto-mark invoice paid on remittance (native account.payment reconciliation)	Included	Buildable but easy to get reconciliation wrong	Inconsistent; often leaves manual steps
Configurable COD fee with dedicated income account	Included	You build the fee logic and accounting mapping	Sometimes fixed-fee only
Overdue-remittance automation (ir.cron) + shortfall/RTO handling	Included	You build the cron and discrepancy accounting	Rare
Fits your exact couriers, fees and chart of accounts	Included	Included	Generic — you adapt your process to the app
Installation, training, docs and a support window included	Included	Depends on your in-house team	Usually email-only support, self-install

Frequently Asked Questions about Cash on Delivery (COD) Manager for Odoo

How long until the COD Manager is live, and how does the build-to-order process work?

This is a build-to-order module, not an instant apps.odoo.com download. After a short requirements call, ECOSIRE develops and configures it against your real couriers, riders, COD fees and chart of accounts. Typical delivery is 2–4 weeks depending on complexity — how many couriers you integrate, whether you need website checkout and POS, and any XML-RPC/mobile-app integration. You will get milestones and a demo on your own data before go-live.

What do support and updates look like after delivery, and does it keep working on new Odoo versions?

Every build includes a post-go-live support and bug-fix window for issues in the delivered scope. Because you receive the source, your team or any Odoo partner can maintain it. The module is built for Odoo 17, 18 and 19; when you upgrade Odoo, ECOSIRE offers a paid migration/compatibility pass to move the module to the new version. Ongoing enhancements and additional support are available under a simple support agreement.

Does it work with third-party couriers as well as our own delivery riders?

Yes. The module models both in-house riders (delivery boys) and third-party courier companies as separate COD ledgers with independent balances and aging. In-house cash is tracked per rider; courier cash is tracked per courier partner with its own remittance batches. If your courier exposes an API, we can also push/pull collections over their integration so remittance updates flow in automatically.

How does the automatic invoice reconciliation actually work in Odoo?

When you confirm a collection receipt (draft → confirmed → done), the module creates native Odoo account.payment records and reconciles them against the customer invoice tied to each order. Odoo's own reconciliation engine flips the invoice payment_state to 'paid' and posts to the journal you configure — no manual journal entries. Any courier shortfall is routed to a configurable discrepancy account so a partial remittance never breaks reconciliation.

Can we charge a COD / cash-handling fee, and will it show up in accounting correctly?

Yes. COD fees are fully configurable — a fixed amount or a percentage of order value — and can be applied as an invoice line or a separate service product mapped to a dedicated income account, so your COD revenue is cleanly reportable. Fee rules can differ by courier, region or order value.

Is rider and courier data properly secured so people only see their own cash?

Yes. Access is enforced with Odoo's standard security model — ir.model.access.csv access rights plus record rules — so a rider sees only their own outstanding collections, a courier coordinator sees only assigned couriers, and finance sees everything. Every collection and remittance is logged in the record's chatter for a full audit trail.