POS Gift Cards & Vouchers

Name: POS Gift Cards & Vouchers
Brand: ECOSIRE
SKU: pos-gift-cards-vouchers

Key Features

Sell and activate gift cards directly at the POS as a product or dedicated payment flow, generating a unique card number and starting balance on the spot

Full or partial redemption with atomic server-side balance write-back — partial spend leaves the remaining value on the card and rolls the shortfall to the next payment method

Recharge / top-up existing cards and extend or reset expiry dates under manager permission, with each top-up logged as its own transaction

Promotional voucher and coupon campaigns (single-use or reusable) with configurable value, validity window, per-customer usage limits and product/category eligibility

Barcode and card-number scanning via Odoo's POS barcode layer — scan a card to instantly look up its balance or apply it as payment

Cross-session and cross-store balance sync: a card sold in one shop redeems in any other store on the same database as sessions sync

Immutable card.transaction audit log capturing every activation, sale, redemption, top-up and adjustment with user, session, store, timestamp and amount

Server-side validation with @api.constrains and record rules — expired, over-drawn, inactive or blocked cards are rejected at the ORM level, not just hidden in the UI

Role-based security via ir.model.access.csv and record rules: cashiers redeem and top-up, only managers manually adjust, void or reissue balances

Custom OWL POS widget adding a Gift Card / Voucher payment method, balance-lookup popup and activation screen without leaving the active session

Outstanding-liability, breakage and per-store performance dashboards plus QWeb receipt and statement reports for finance and store managers

Accounting integration: outstanding gift-card value tracked as a liability and reconciled on redemption against your existing chart of accounts

Expiry and low-balance handling with optional automated actions (server actions / scheduled cron) to flag or notify on cards nearing expiry

XML-RPC / JSON-RPC endpoints so eCommerce, CRM, marketing or a mobile app can issue, check and redeem cards programmatically

Card lifecycle states (draft, active, redeemed, expired, blocked) modeled as a compute-backed status with @api.depends, keeping the badge and available actions always accurate

Built to order, done for you

No DIY setup — a working app, built, installed and supported by ECOSIRE.

You order

Start with a one-time build price. We scope it with you at kickoff.

We build & install

ECOSIRE builds, configures and installs it on your Odoo.

Go live + support

You go live in about 2–4 weeks, with a post-launch support window.

About this Product

A build-to-order Odoo Point of Sale extension that turns gift cards and vouchers into a fully governed, multi-store program instead of a manual side-process. ECOSIRE designs, develops, installs and supports the module on your Odoo 17, 18 or 19 database — this is not an instant apps.odoo.com download; we build it to your workflow over a typical 2–4 week lead time.

At its core the module adds a dedicated gift.card model (with card.transaction history and voucher.campaign records) tied into Odoo's native pos.session, pos.order and pos.payment.method. Cashiers sell and activate cards directly on the POS screen — a custom OWL widget adds a "Gift Card / Voucher" payment method and product flow, so activation, redemption, top-up and balance lookups all happen at the till without leaving the session. Balances are stored server-side and validated on every transaction, so a card sold in one shop redeems cleanly in another the moment sessions sync.

Redemption supports full or partial spend: when a card covers only part of the basket, the remaining balance is written back atomically and the shortfall rolls to the customer's next payment method. Recharge and top-up flows let staff add value to an existing card, extend expiry dates, and reactivate lapsed cards under permission control. Promotional voucher campaigns issue single-use or reusable coupon codes with configurable value, validity window, per-customer limits and product/category eligibility — enforced by server-side @api.constrains checks, never just the UI.

Every scan, sale, redemption and top-up writes an immutable card.transaction row, giving finance a complete audit trail and eliminating the "where did the balance go" disputes that kill trust in a gift-card program. Barcode and card-number scanning are handled through Odoo's POS barcode layer so cashiers simply scan the card to look up its balance or apply it as payment. Access is locked down with ir.model.access.csv plus record rules (a cashier can redeem but not manually adjust a balance; a manager can), and QWeb reports plus dashboard views give managers outstanding-liability, breakage and per-store performance visibility.

Because it is built on standard Odoo ORM, security and reporting primitives — and exposed over XML-RPC/JSON-RPC — the module integrates cleanly with your accounting (outstanding gift-card value posted as a liability), loyalty, eCommerce and any external CRM or marketing tools you run. It works on Community and Enterprise, respects your existing chart of accounts, and is delivered with full source, documentation and a support window so your team owns it long after go-live.

What you get

Complete, commented Odoo module source (models, views, security, reports, POS OWL assets) packaged with a proper __manifest__.py, installable on your Odoo 17, 18 or 19 database

Installation and configuration on your environment (or a delivered package with a documented install runbook) including payment-method, campaign and permission setup tuned to your stores

ir.model.access.csv and record rules configured for your cashier / supervisor / manager roles so redemption, top-up and manual adjustment are correctly separated

QWeb reports and dashboard views for outstanding liability, breakage and per-store gift-card / voucher performance

Administrator and cashier documentation plus a recorded or live training session for store staff and finance

A defined post-go-live support and bug-fix window (agreed in the SOW) covering issues, questions and minor tuning

UAT sign-off on your data: test cards and vouchers issued, redeemed (full and partial), recharged and expired end-to-end before production cutover

Who this is for

Retail chain operations manager

Runs gift-card and voucher programs across multiple stores and needs a single, auditable balance that redeems anywhere, with outstanding-liability visibility for finance and no spreadsheet reconciliation.

Restaurant / hospitality group owner

Sells gift cards at the counter and online, wants partial redemption, recharge and promotional vouchers to drive repeat visits, and needs cashiers to handle it in seconds at a busy till.

Finance / accounting controller

Needs every card movement posted as a tracked liability with an immutable transaction log, clean breakage reporting and manual-adjustment locked behind role-based permissions to satisfy audit.

IT / Odoo administrator

Owns the Odoo instance, wants a maintainable module built on standard ORM, security and POS primitives that works on Community or Enterprise across 17/18/19 and exposes clean XML-RPC/JSON-RPC hooks for eCommerce and CRM.

How POS Gift Cards & Vouchers Compares

Criterion	ECOSIRE	Custom Build	Competitor
Time to a working solution	2–4 week build-to-order delivery, installed and UAT-tested on your database	Months of in-house spec, build and debugging with no proven pattern	Instant install but a fixed feature set you must bend your process to
Cross-store, cross-session balance	Single server-side balance that redeems in any store as sessions sync	Only if you architect and test multi-store sync correctly yourself	Partial support
Partial redemption + recharge / top-up	Atomic partial spend, top-up and expiry extension with full transaction log	Buildable but easy to get wrong on concurrency and write-back	Partial support
Promotional voucher / coupon campaigns	Configurable single-use or reusable codes with limits and eligibility rules	Extra scope on top of the core gift-card build	Partial support
Security & audit (record rules, immutable log)	ir.model.access.csv + record rules + immutable card.transaction audit trail	Depends entirely on your team's rigor and review	Partial support
Fit to your exact workflow	Built to your stores, roles, campaigns and accounting from the start	Included	Not included
Source code ownership & maintainability	Full commented source, docs and training handed over	Included	Partial support
Ongoing support & version upgrades	Defined support window + optional 17→18→19 upgrade retainer	You own all future maintenance	Partial support

Frequently Asked Questions about POS Gift Cards & Vouchers

Is this a ready-to-download module, and how long until it's live?

No — this is a build-to-order module that ECOSIRE develops and installs specifically for your Odoo database, not an instant apps.odoo.com download. Typical lead time is 2–4 weeks from requirements sign-off to production go-live, depending on how many stores, campaign rules and integrations (accounting, eCommerce, CRM) you need. You get a scoped timeline in the SOW before we start, and we run full UAT — issuing, redeeming, recharging and expiring test cards — before cutover.

What support and updates do I get after delivery?

Delivery includes a defined post-go-live support and bug-fix window (agreed in the SOW) covering issues, questions and minor tuning. Because you receive full, commented source, your own team can maintain it too. We also offer ongoing support and version-upgrade retainers — for example migrating the module when you move between Odoo 17, 18 and 19 — priced separately from the initial build.

Does it work across multiple stores and POS sessions?

Yes. Balances are stored server-side on a dedicated gift.card model and validated on every transaction, so a card sold in one shop redeems in any other store on the same Odoo database as POS sessions sync. Every movement is written to an immutable card.transaction log with the user, session and store, giving you one authoritative balance and a complete cross-store audit trail.

Which Odoo versions and editions are supported?

We build for Odoo 17, 18 and 19, on both Community and Enterprise. The module is built on standard Odoo primitives — models/ORM, ir.model.access.csv and record rules, XML/OWL POS views and QWeb reports — so it slots into your existing setup and chart of accounts. Tell us your exact version and edition and we target that build; cross-version migration is available as a follow-on.

Can it integrate with our accounting, eCommerce and other systems?

Yes. Outstanding gift-card value is tracked as a liability and reconciled on redemption against your existing chart of accounts. Because everything is built on the ORM and exposed over XML-RPC/JSON-RPC, external systems — your webshop, CRM, marketing automation or a mobile app — can issue, check and redeem cards programmatically. Odoo eCommerce and loyalty integration can be scoped in as part of the build.

How do you prevent fraud and balance-tampering at the till?

Validation is enforced server-side, not just in the UI: expired, over-drawn, inactive or blocked cards are rejected at the ORM level via @api.constrains checks. Access is separated with record rules and ir.model.access.csv so a cashier can redeem and top up but cannot manually adjust, void or reissue a balance — those actions are restricted to managers and every one of them is captured in the immutable transaction log.