Vista previa ilustrativaAutomated Odoo email alerts to HR a configurable number of days before employee visa or passport expiry.
¿Qué es Visa & Passport Expiry Notifications?
Automated Odoo email alerts to HR a configurable number of days before employee visa or passport expiry. Built to order by ECOSIRE for Odoo 17, 18, 19 — indicative price from $999.00 USD; request a quote for a scoped proposal.
Características clave
Hecho a medida, listo para ti
Sin configuración por tu cuenta: una app funcional creada, instalada y con soporte de ECOSIRE.
- 1
Haces el pedido
Empieza con un precio único de desarrollo. Definimos el alcance contigo en el arranque.
- 2
Creamos e instalamos
ECOSIRE la crea, la configura y la instala en tu Odoo.
- 3
En marcha + soporte
Sales en vivo en aproximadamente una semana laboral, con dos semanas de soporte tras la puesta en marcha. Los defectos en el código que entregamos se corrigen sin coste.
Especificaciones técnicas
- Compatibilidad con Odoo
- Odoo 17, Odoo 18, Odoo 19
- Ediciones
- Enterprise y Community
- Licencia
- La licencia requiere confirmación
- Requisito de Python
- Python 3.10+
- Base de datos
- PostgreSQL 12+
Sobre este producto
Missing a visa or passport renewal deadline in an expat-heavy operation is not a paperwork slip — it is fines, stranded employees, blocked travel, and in some GCC jurisdictions daily overstay penalties that accrue against the company sponsor. Odoo's HR app stores visa and work-permit fields on the employee record, but core Odoo does nothing proactive with those dates: nobody is emailed, nothing escalates, and the first sign of trouble is usually the document already being expired.
Visa & Passport Expiry Notifications is a net-new Odoo module that ECOSIRE designs, builds, installs, and supports for your database. It watches every employee's visa expiry, work-permit expiry, and passport expiry dates and sends targeted email alerts to the responsible HR manager a configurable number of days in advance — for example a 90/60/30/7-day cascade — so renewals start while there is still runway. Alerts route to the HR person actually accountable for that employee (by department, company, or an explicit "responsible HR" field), not to a noisy shared inbox everyone ignores.
Under the hood this is real Odoo engineering, not a spreadsheet bolted on. The module extends hr.employee with the document-date fields you need, adds compute fields with @api.depends for "days until expiry" and a per-employee renewal status (Valid / Expiring Soon / Expired / Renewal In Progress), and drives the daily scan with a scheduled action (ir.cron) that evaluates thresholds and dispatches branded emails through Odoo mail.template / QWeb. Access is locked down with ir.model.access.csv and record rules so only HR roles see document data, and everything ships compatible with Odoo 17, 18 and 19 on both Community and Enterprise. Because it is your module in your database, the warning windows, email wording, recipients, and even the document types (visa, passport, Emirates/Iqama ID, labour card, medical insurance) are yours to shape during the build — and yours to extend later.
lo que obtienes
- Complete, installable Odoo module (source in a proper package with __manifest__.py declaring dependencies on hr and mail, pinned to your Odoo 17/18/19 line)
- Configured warning thresholds, recipient routing rules, and email templates set to your policy and installed in your database
- Data model extension on hr.employee plus the security layer (ir.model.access.csv access rights and record rules) reviewed and applied
- Branded QWeb email templates (and optional PDF renewals report) matched to your company identity
- Deployment on your environment — Odoo.sh, ECOSIRE-managed hosting, or your own server — with the ir.cron scheduled action verified and firing
- Admin & HR user guide (how to set thresholds, assign the responsible HR person, read renewal statuses) plus a short handover session for your HR team
- Data-migration/backfill assistance to populate existing employees' visa and passport dates from your current source (CSV or spreadsheet)
- A defined post-launch support window with bug fixes and a compatibility guarantee against your Odoo minor-version updates
¿Para quién es esto?
GCC HR Manager (expat-heavy workforce)
Runs HR for a UAE/KSA/Qatar company where most staff are on employment visas and work permits. Personally liable for overstay fines and blocked renewals. Needs to be emailed weeks ahead — routed to them specifically — so PRO paperwork starts on time.
Group HR / Compliance Lead (multi-company)
Oversees several legal entities in one Odoo database and must guarantee no visa or passport lapses across any of them. Wants per-company isolation, a single upcoming-renewals view grouped by entity, and escalation when a document hits the final threshold.
HR Operations Coordinator in Asian markets
Handles day-to-day renewals for a large migrant or field workforce. Drowns in shared-inbox reminders. Needs colour-coded 'expiring in 30 days' filters, a per-employee renewal status, and a 'renewal in progress' flag that stops duplicate alerts once work has started.
Cómo se compara Visa & Passport Expiry Notifications
| Criterio | ECOSIRE | Construcción personalizada | Competidor | Nativo de Odoo |
|---|---|---|---|---|
| Proactive email alerts before expiry | Incluido | Apoyo parcial | Apoyo parcial | No incluido |
| Configurable multi-step warning cascade (90/60/30/7) | Incluido | Apoyo parcial | Apoyo parcial | No incluido |
| Alerts routed to the specific responsible HR person | Incluido | Apoyo parcial | No incluido | No incluido |
| Per-employee renewal status (Valid / Expiring / Expired) | Incluido | Apoyo parcial | Apoyo parcial | No incluido |
| Built, installed & supported for your DB (17/18/19) | Incluido | No incluido | No incluido | No incluido |
| PII locked down with record rules + access CSV | Incluido | Apoyo parcial | Apoyo parcial | Apoyo parcial |
| You own the code + defined support/compatibility window | Incluido | Incluido | No incluido | Apoyo parcial |
| Tailored document types (Iqama, labour card, insurance) | Incluido | Incluido | No incluido | No incluido |
Preguntas frecuentes sobre Visa & Passport Expiry Notifications
Is this an instant download from the Odoo app store?
No. This is a build-to-order module. ECOSIRE builds it for your specific Odoo version and policy, then installs and configures it in your database. You are buying the engineering, deployment, and support — not a self-service download you'd have to wire up yourself.
How long until it's live? What's the lead time?
Typical delivery is one working week from kickoff, depending on how many document types you need (visa, passport, work permit, ID cards), your recipient-routing rules, and whether we also backfill existing employee dates. After a short requirements call we confirm a firm date; deployment and HR handover happen at the end of that window.
What about support and updates after launch?
Every build includes a defined post-launch support window covering bug fixes and a compatibility guarantee against your Odoo minor-version updates within your major line (17, 18, or 19). If you later upgrade to a new major Odoo version or want new document types, thresholds, or an integration, we scope that as a small follow-on. You own the module code, so you're never locked in.
Does it work on Odoo Community or only Enterprise, and which versions?
Both. The module depends only on the standard hr and mail modules, so it runs on Odoo Community and Enterprise, versions 17, 18 and 19. We build against your exact minor version to keep it clean through updates.
Can I control how many days in advance HR gets warned, and who receives the emails?
Yes — that's the core design. Advance-warning days are configurable in Settings, as a single threshold or a multi-step cascade like 90/60/30/7 days. Each alert routes to the responsible HR person for that employee (via an explicit field, the department manager, or an HR role), with optional escalation to a second recipient on the final threshold or once a document is already expired.
Is sensitive visa and passport data kept secure inside Odoo?
Yes. Document fields are protected with Odoo's ir.model.access.csv access rights and record rules so only designated HR groups can read them, and in a multi-company setup each entity's records are isolated. Nothing about passport or visa numbers is exposed to general employees or non-HR roles.
We already store some of this data — can you migrate it?
Yes. As part of delivery we help backfill existing employees' visa, work-permit and passport dates from your current source — typically a CSV or spreadsheet export — so the alert engine has accurate data to act on from day one.
Módulos relacionados
Vendor Post-Dated Cheque (PDC) Management
Manage outgoing vendor post-dated cheques in Odoo with PDC payment entries, clearing journals, due-date alerts and full cheque lifecycle tracking.
Vietnam E-Invoice Compliance
Issue Vietnamese e-invoices directly from Odoo, with provider API transmission, invoice-code handling, tax mapping from your own master data, and a full correction and archiving trail. Built to order by ECOSIRE for Odoo 17.0, 18.0 or 19.0.
Wallee Payment Provider for Odoo
A made-to-order Odoo payment provider that connects your Wallee space to native checkout, with hosted or inline card entry, TWINT and PostFinance support, tokenization, refunds and automatic reconciliation. ECOSIRE builds, installs and supports it after a scoping call.
Website Multi-Channel Chat Widget (Viber/WeChat/LINE/Messenger)
Floating WhatsApp, Viber, WeChat, LINE, Telegram & Messenger chat buttons for your Odoo website. Built, installed & supported by ECOSIRE.
Visa & Passport Expiry Notifications
Automated Odoo email alerts to HR a configurable number of days before employee visa or passport expiry.
- Automated visa-expiry email alerts fired by a daily Odoo scheduled action (ir.cron), evaluated against each employee's expiry date
- Passport-expiry email alerts on the same engine, with an independent warning window from the visa window
- Fully configurable advance-warning days — set a single threshold or a cascade (e.g. 90 / 60 / 30 / 7 days) in Settings, no code change needed
- Routes each alert to the responsible HR person via a 'Responsible HR' field, department manager, or company HR role — not a shared catch-all inbox