Returns & RMA Management for ERPNext

We build a proper Frappe app — installed into your bench as its own module — centered on a new RMA DocType that is the parent record for the entire return lifecycle. It links back to the originating Sales Invoice, Delivery Note, Serial No, and Batch, captures customer-facing reason codes and free-text detail, and drives a controlled status pipeline: Requested → Approved → Received → Inspection → Disposition → Closed. Line items live in a child DocType so a single RMA can carry multiple returned SKUs, each with its own inspected quantity, condition grade, and disposition. Transitions are enforced in hooks.py doc events (validate, on_submit, on_update_after_submit) and server scripts, so an item cannot be restocked before it has been inspected, and a credit note cannot be raised before disposition is set — the rules live in Python, not in someone's head.

The engine is disposition rules. We build a configurable RMA Disposition Rule DocType that maps inspection outcome (item group, condition grade, warranty status, reason code) to an action: restock to a specified warehouse via a Stock Entry, move to a scrap/quarantine warehouse, flag for refurbishment, or trigger a replacement Delivery Note. On the financial side, closing an RMA generates the linked Credit Note (return Sales Invoice) or refund reference automatically, so inventory and accounting stay reconciled in one submit. Customer-initiated returns come in through a whitelisted REST method (or an optional portal form) that creates the RMA in Requested state; return-shipping labels are generated from the carrier integration you use. Scheduler events chase stale RMAs — goods approved but never received, or received but not inspected past an SLA threshold — and notify the responsible role. Client scripts add the inspection and disposition UX on the RMA form, and everything is wrapped in role profiles (RMA Agent, Inspector, Warehouse, Finance) with field-level permissions so each team sees only what it should.

Because this is build-to-order, nothing is a generic download. We start with a short scoping call, map your exact reason codes, warehouses, condition grades, and disposition logic, and confirm whether you are on Frappe/ERPNext v15 or v16. We then build the app to your spec, deliver it on a staging bench for UAT, and only cut over to production once you sign off. Typical delivery is 2–4 weeks from confirmed scope, depending on how many disposition branches and integrations (carrier labels, replacement flows, warranty lookups) you need. You receive the full source as an installable Frappe app plus the git repo, so you are never locked to us.