Expense & Reimbursement Claims for Business Central (HR)

Name: Expense & Reimbursement Claims for Business Central (HR)
Brand: ECOSIRE
SKU: bc-hr-expense-reimbursement

Características clave

Expense Claim document (header + lines) delivered as AL table and page extensions with native list, card and Role Center pages

Mobile and desktop receipt capture via Business Central Incoming Documents with OCR extraction of amount, date and vendor

Per-policy spend limits and expense categories enforced by event subscribers on document validation and release

Multi-level approval routing built on the native Approval Workflow engine (manager, department, finance) with delegation

Mileage claims with configurable per-kilometre/per-mile rates and per-diem rules by destination and duration

Reimbursement posting to AP as a Purchase Invoice or general journal, or export to a payroll run

Multi-currency claims with automatic conversion using Business Central exchange rates

Full dimension, number-series and posting-group integration so claims land in the right G/L accounts

Dedicated permission sets so employees, approvers and finance see only what their role allows

Job Queue offloading for OCR processing and batch posting to keep the UI responsive

In-product notifications and email alerts for pending approvals, rejections and reimbursement status

Audit trail of every claim, edit, approval and posting for compliance review

Optional Power Platform / Dataverse hook so a Power App or Power Automate flow can submit or track claims

Exposed via the Business Central REST/OData API for integration with HR or travel systems

Hecho a medida, listo para ti

Sin configuración por tu cuenta: una app funcional creada, instalada y con soporte de ECOSIRE.

Haces el pedido

Empieza con un precio único de desarrollo. Definimos el alcance contigo en el arranque.

Creamos e instalamos

ECOSIRE la crea, la configura y la instala en tu Dynamics 365 Business Central.

En marcha + soporte

Sales en vivo en unas 2–4 semanas, con un periodo de soporte posterior al lanzamiento.

Sobre este producto

Employees still emailing receipt photos and finance still rekeying them into Business Central is where leakage, late reimbursements and policy breaches live. Expense & Reimbursement Claims for Business Central is a per-tenant AL extension that ECOSIRE builds, installs and supports directly on your Business Central environment (cloud SaaS or on-prem), so claims flow from the employee's phone through approval and into your ledgers without a spreadsheet in sight.

The extension is real AL: table and page extensions add an Expense Claim document and lines, with a Role Center, list and card pages that feel native to Business Central. Receipts are captured against Incoming Documents and run through OCR; line amounts, dates and vendor data are extracted for the claimant to confirm. Each line is validated against policy — spend limits by expense category, currency, employee group and date — using event subscribers on document release so out-of-policy claims are blocked or flagged before they reach an approver.

Approval uses Business Central's native Approval Workflow engine extended with multi-level routing (manager → department → finance), delegation and the Notification system, so nothing depends on a third-party portal. On final approval, the claim posts: either as a Purchase Invoice / journal to AP for direct reimbursement, or exported to your payroll run. Mileage and per-diem rules compute amounts from configurable rates.

Everything respects your permission sets, dimensions and number series. Heavy work (OCR, posting batches) runs on the Job Queue. Because it is built to order, the data model, approval tiers and posting behaviour are shaped to your policy — not a generic AppSource template you then fight to configure. ECOSIRE owns the AL source, the AppSource-style deployment as a per-tenant extension, and ongoing support.

lo que obtienes

Per-tenant Business Central AL extension (.app) built to your policy and installed on your cloud or on-prem environment

Source AL project (table/page extensions, codeunits, event subscribers) handed over or retained under support per agreement

Configured expense categories, spend limits, mileage and per-diem rate tables matching your policy

Approval workflow setup with your multi-level routing and approver hierarchy

Custom permission sets for employee, approver and finance roles

Deployment to sandbox for UAT followed by production install, plus a short admin and end-user guide

Post-deployment support window with bug fixes and a Business Central monthly-update compatibility check

¿Para quién es esto?

HR / People Operations Lead

Wants employees to submit expense and mileage claims from their phone with receipts attached, and to enforce the travel and spend policy automatically instead of chasing paper and email threads.

Finance Manager / AP Controller

Needs approved claims to post cleanly to the correct G/L accounts, dimensions and vendors — or flow into payroll — with a full audit trail and no manual rekeying into Business Central.

Business Central Administrator

Responsible for the tenant and wants a clean per-tenant extension that respects permission sets, the Job Queue and number series, and survives Microsoft's monthly platform updates without breaking.

Cómo se compara Expense & Reimbursement Claims for Business Central (HR)

Criterio	ECOSIRE	Construcción personalizada	Competidor
Tailored to your exact expense policy, categories and approval tiers	Incluido	Incluido	Apoyo parcial
Receipt capture with OCR extraction	Incluido	Apoyo parcial	Incluido
Multi-level approval routing (manager → department → finance)	Incluido	Incluido	Incluido
Mileage and per-diem rule engine	Incluido	Apoyo parcial	Apoyo parcial
Reimbursement via AP posting or payroll export	Incluido	Incluido	Apoyo parcial
Installed and supported on your tenant by the vendor (no DIY)	Incluido	No incluido	Apoyo parcial
Upgrade-safe AL extension surviving BC monthly updates	Incluido	Apoyo parcial	Incluido
One-time price with no per-user monthly SaaS subscription	Incluido	Apoyo parcial	No incluido

Preguntas frecuentes sobre Expense & Reimbursement Claims for Business Central (HR)

How long does delivery take, since this isn't an instant AppSource download?

This is a build-to-order extension, not a one-click AppSource install. After a short scoping call to confirm your expense categories, policy limits, approval tiers and reimbursement method (AP or payroll), typical delivery is about 2–4 weeks: we build the AL extension, deploy it to your sandbox for user-acceptance testing, then install it as a per-tenant extension on your production Business Central environment. The lead time depends on how custom your approval routing and posting rules are; we confirm a firm date in writing before work starts.

What happens with support and Microsoft's updates after it's installed?

ECOSIRE retains the AL source and supports the extension on your environment. The price includes a post-deployment support window covering bug fixes and a compatibility check against Business Central's monthly platform updates, so a Microsoft release won't silently break your expense flow. Beyond that window, ongoing support, new features (extra approval tiers, integrations, report changes) and version upkeep are available on a maintenance agreement or per-change basis.

Is this published on Microsoft AppSource?

No. It is installed as a per-tenant extension directly on your Business Central environment, not distributed through the public AppSource marketplace. That is deliberate — it lets us tailor the data model, policy rules and posting behaviour to your organization rather than ship a locked, generic app. You get an extension that behaves like a native AppSource app but is shaped to your policy.

Can it reimburse through payroll instead of accounts payable?

Yes. The extension supports two reimbursement paths and we configure the one you need at build time. Approved claims can post as a Purchase Invoice or general journal to AP for direct vendor/employee payment, or be exported into a payroll run so reimbursements appear on the employee's pay. Both can coexist if different claim types are handled differently.

Does it work with Business Central cloud (SaaS) and on-premises?

Yes. It is written in AL using standard, upgrade-safe extension patterns (table/page extensions and event subscribers — no base-app code modification), so it installs on Business Central online (SaaS) and supported on-premises versions. The OCR receipt capture uses Business Central's Incoming Documents OCR; if you run on-prem we confirm the OCR service configuration during scoping.

Can employees submit from a mobile app or Power Platform instead of the BC client?

Receipt capture and claim submission work in the Business Central mobile and web clients out of the box. If you want a lighter front end, we can optionally wire the extension to the Power Platform — a Power App for submission or a Power Automate flow for approvals via Dataverse, and the claim data is also exposed on the Business Central REST/OData API for HR or travel-system integration. That Power Platform layer is scoped as an add-on.