Payout Reconciliation Engine (Settlement-to-GL)

Temel Özellikler

Pulls full payout and balance-transaction data via Shopify Admin GraphQL API (payouts, shopifyPaymentsAccount, balanceTransactions)

Decomposes each settlement into gross sales, discounts, shipping, taxes, refunds, processing fees, chargebacks and reserve movements

Accrual-based revenue recognition: revenue posted on order date, not deposit date, for clean month-end cut-offs

Generates balanced double-entry journals that zero out a dedicated Shopify clearing/undeposited-funds account

Auto-maps every transaction component to your chart of accounts during onboarding

Pushes journals into QuickBooks Online, Xero, Sage or NetSuite via their official APIs

Reconciliation status dashboard: matched, pending and exception states per payout

Webhook-driven sync (payouts/create, refunds/create) so new settlements post automatically

Multi-channel option: same settlement-to-GL logic for Amazon and Etsy payouts into one ledger

Multi-currency aware — handles presentment vs. settlement currency and FX on payout

Exception flagging for unmatched fees, partial refunds and reserve holds for accountant review

Per-payout drill-down export (CSV/PDF) to attach to the bank reconciliation as audit evidence

OAuth-installed custom app scoped to read-only orders, payouts and balance transactions

Idempotent posting with duplicate-guard so retries never double-book a journal

Siparişe özel, sizin için baştan sona

Kendiniz kurmanıza gerek yok — ECOSIRE tarafından geliştirilen, kurulan ve desteklenen çalışır bir uygulama.

Sipariş verirsiniz

Tek seferlik geliştirme fiyatıyla başlayın. Kapsamı başlangıçta sizinle birlikte belirleriz.

Geliştirir ve kurarız

ECOSIRE, Shopify ortamınızda geliştirir, yapılandırır ve kurar.

Yayına alma + destek

Yaklaşık 2–4 haftada yayına alırsınız; lansman sonrası bir destek süresi de dahildir.

Bu Ürün Hakkında

The Payout Reconciliation Engine solves the gap every high-volume Shopify brand hits: a single bank deposit from Shopify Payments bundles dozens of orders, refunds, chargebacks, processing fees and held reserves into one net number that never ties cleanly to your sales ledger. This app pulls the full shopify_payments/balance/transactions and payouts data via the Shopify Admin GraphQL API, decomposes each settlement into its component lines, and posts a period-matched, accrual-based journal entry straight into your accounting system.

What it does: for every payout it generates a balanced journal — gross sales, discounts, shipping, taxes collected, refunds, processing fees and reserve movements each mapped to the correct account in your chart of accounts. Revenue is recognized on the order date (accrual), not the deposit date, so month-end cut-offs are clean and your Shopify clearing account zeroes out. A reconciliation dashboard shows every payout's status (matched, pending, exception) so your accountant can close the books with confidence.

Who it's for: DTC brands processing high order volumes and the ecommerce bookkeepers and fractional CFOs who support them — anyone whose books currently don't tie out to the bank.

How it's delivered: this is not a one-click App Store download. ECOSIRE builds, installs and configures the app on your store as a custom Shopify app (OAuth-installed, scoped to read orders, payouts and balance transactions), wires it to your QuickBooks Online, Xero, Sage or NetSuite via their official API, and maps your specific chart of accounts during onboarding. You get a working, reconciled pipeline — not a DIY toolkit. Optional multi-channel support extends the same settlement-to-GL logic to Amazon and Etsy payouts so all marketplaces post into one ledger.

Ne elde edeceksin

A custom Shopify app installed on your store via OAuth with least-privilege scopes

Verified connection to your QuickBooks, Xero, Sage or NetSuite account

Your chart of accounts mapped to Shopify transaction types (sales, fees, refunds, taxes, reserves)

A configured Shopify clearing account that reconciles to zero each period

Reconciliation status dashboard accessible from your admin

Historical backfill of past payouts into journals (scope agreed during onboarding)

Onboarding session plus written runbook for month-end close

Source-built, supported app with a defined support and update window

Bu kimin için

High-volume DTC founder/controller

Runs a Shopify brand doing hundreds of orders a day. Their bank deposits never match their sales reports and month-end close drags. They need every payout to tie out to the GL automatically.

Ecommerce bookkeeper / fractional CFO

Manages books for several Shopify and marketplace sellers. Wants a repeatable, accrual-correct settlement-to-ledger pipeline that produces audit-ready journals without manual spreadsheet stitching.

Finance lead at a multi-channel brand

Sells across Shopify, Amazon and Etsy and needs all marketplace settlements posting into a single accounting system with consistent fee and reserve treatment.

Payout Reconciliation Engine (Settlement-to-GL) Nasıl Karşılaştırılır

Kriter	ECOSIRE	Özel Yapı	Rakip
Accrual revenue recognition on order date (not deposit date)	Dahil	Kısmi destek	Kısmi destek
Fee, refund, chargeback and reserve breakdown per payout	Dahil	Kısmi destek	Dahil
Mapped to YOUR specific chart of accounts at install	Dahil	Dahil	Kısmi destek
Built, installed and configured for you (no DIY setup)	Dahil	Kısmi destek	Dahil değil
Multi-channel (Shopify + Amazon + Etsy) into one ledger	Dahil	Kısmi destek	Kısmi destek
Customizable posting logic and exception rules	Dahil	Dahil	Dahil değil
One-time cost (no perpetual per-store subscription)	Dahil	Dahil	Dahil değil
Self-serve instant install from the App Store	Dahil değil	Dahil değil	Dahil

Payout Reconciliation Engine (Settlement-to-GL) hakkında Sıkça Sorulan Sorular

How long does it take to build and install?

Typical delivery is 2 to 4 weeks from kickoff, depending on your accounting system, whether you need multi-channel (Amazon/Etsy) support, and how much historical payout backfill you want. We confirm a firm timeline after a short scoping call where we review your chart of accounts and payout volume.

Is this a free Shopify App Store app I can just install?

No. This is a build-to-order app that ECOSIRE develops, installs and configures specifically for your store and your accounting system. It is installed as a custom Shopify app via OAuth — there is no public App Store listing or instant download. The one-time price covers the build, installation and initial configuration.

What ongoing support and updates do I get?

Every build includes a defined support window for bug fixes and help during month-end close, plus maintenance to keep pace with Shopify Admin API version changes and your accounting platform's API updates. Ongoing support and enhancement plans are available after the initial window — we agree the terms with you before delivery so there are no surprises.

Which accounting systems are supported?

QuickBooks Online, Xero, Sage and NetSuite are supported through their official APIs. We connect to one primary system per build and map your chart of accounts during onboarding. If you use a different system, tell us during scoping and we'll confirm feasibility.

Does it handle refunds, fees, chargebacks and reserves correctly?

Yes. Each payout is decomposed into its component lines — gross sales, discounts, shipping, taxes collected, processing fees, refunds, chargebacks and reserve holds — and each is posted to the correct account so the resulting journal is balanced and your Shopify clearing account reconciles to zero.

Will it work for multi-currency stores?

Yes. The engine is multi-currency aware: it distinguishes presentment currency from settlement currency and accounts for FX applied at payout, so journals post in your accounting base currency correctly.