Employee Document & Expiry Management

No. This is a build-to-order module, not an off-the-shelf apps.odoo.com download. After you purchase, ECOSIRE's Odoo engineers develop the module against your specific Odoo edition and version, tailor the document types and alert rules to your workflow, and install it for you. You receive a fully working, deployed module plus the complete source code.

Typical delivery is 2–4 weeks from kickoff, depending on scope — how many document types you need, whether you want existing documents imported, and any custom reporting or integrations. After purchase we schedule a short scoping call, confirm requirements, build and test on a staging copy of your database, then deploy to production. We'll give you a firm timeline before development starts.

We add a scheduled action (ir.cron) that runs daily. It scans every stored document, compares each expiry date against your configured lead time, and — for anything inside the warning window — sends a templated email reminder to HR, optionally copying the employee. A computed status field (Valid / Expiring Soon / Expired) also updates automatically to drive the dashboard, filters and colour-coded badges.

We build for Odoo 17, 18 and 19, on both Community and Enterprise. We develop against your exact version and edition so the module fits your instance natively — using standard Odoo building blocks (models/ORM, views, ir.model.access.csv security, ir.cron, QWeb reports). If you later upgrade Odoo, we provide guidance on migrating the module.

Every build includes a defined post-go-live support window for bug fixes, small adjustments and questions, with the exact terms agreed in writing before we start. Because you own the full source code, you're never locked in. Beyond the included window we offer ongoing support and enhancement retainers, and we handle version-migration work (for example moving the module from Odoo 18 to 19) as a scoped follow-on.

Yes. Access is enforced with Odoo's native security layer — ir.model.access.csv and record rules. We map permissions to your roles so HR and authorised managers can view and manage documents, while regular employees see only their own (or none, if you prefer). Scans are stored as standard Odoo attachments behind those same access controls.

Yes — this is a common part of the engagement. As an optional deliverable we help import your existing employee documents, numbers and expiry dates from spreadsheets so the system is populated and useful from day one, and the expiry reminders start working immediately against your real data rather than an empty database.