Membership & Association Management for Odoo

ECOSIRE builds a dedicated membership and association management application on top of Odoo's real primitives so the logic lives in the database, not in someone's inbox. We model a membership.plan and a membership.membership record linked to res.partner, with tier, term, price, and entitlement rules expressed as proper fields.Selection / Many2one relations and @api.depends computed fields for state (draft, active, grace, lapsed, expired). Recurring dues are driven by a scheduled ir.cron job that evaluates renewal dates, generates the next invoice through the native accounting flow, and moves the record into a configurable grace window before flagging it lapsed. Every state transition can fire an automated action (base.automation) to send a reminder email or notify staff, so dunning is a rule, not a chore.

On the member-facing side we build a QWeb-rendered digital membership card carrying a signed QR payload, exposed through a portal controller so members download or add it to a wallet from their own login. The self-service portal — built with Odoo's website/portal framework and OWL components where interactivity matters — lets members view their tier, pay outstanding dues, update their profile against res.partner, and see exactly which benefits and events they are entitled to. Event and resource access is enforced by record rules and access-control checks that read the member's active tier, so a lapsed or wrong-tier member is blocked at check-in rather than discovering the problem awkwardly at the desk. For gate scanners, kiosks, or your website, we expose validation over Odoo's XML-RPC / JSON-RPC API so a scan resolves to a live entitlement answer.

Security is done properly: every model ships with ir.model.access.csv entries plus record rules that scope members, staff, and portal users to exactly what they should see, and portal users never gain read access to other members' financials. The build respects Community vs Enterprise boundaries — we implement against Community-available primitives and only lean on Enterprise features (such as advanced accounting or studio-adjacent tooling) when your edition already has them, and we tell you up front which is which.

Because this is build-to-order, you are not downloading a frozen app off apps.odoo.com. We start with a short scoping call to confirm your tiers, renewal rules, benefit matrix, and edition, then build against your target Odoo version (17.0, 18.0, or 19.0). Typical delivery is 2 to 4 weeks from confirmed scope. You receive the full installable source, we install and configure it on your staging environment for UAT, and we hand over the git repository along with documentation and a post-go-live support window so your team owns what we built.