A build-to-order HubSpot solution for teams that need to orchestrate fulfilment handoffs in sales pipeline, with idempotent processing, visible exceptions, and reconciliation.

The buyer job

Fulfilment managers need to orchestrate fulfilment handoffs without losing ownership when records cross system boundaries. This concept starts with the business decision and evidence required at each stage, then maps that intent to supported HubSpot surfaces.

Workflow and object design

Receive a sales pipeline signal, validate its source and required fields, resolve deal, line item and pipeline stage, apply the fulfilment orchestration decision rules, write the approved state, then record a correlated audit result. The source event is sales.fulfill.requested; the resulting audit event is sales.fulfill.recorded. The mapped business surface is deal, line item and pipeline stage.

Technical approach

The scoped design may use OAuth 2.0 authorization, granular app scopes, CRM Objects APIs, associations APIs, webhook subscriptions, custom workflow actions, app settings UI. Authentication is based on HubSpot OAuth with only the CRM, webhook, workflow, or settings scopes confirmed in discovery. The implementation accounts for HubSpot per-app request limits, search limits and webhook retry behavior.

Failure and reconciliation design

Every request uses the idempotency key hubspot-sales-fulfill:source-id:revision. Retryable transport and throttle responses enter bounded backoff; validation and mapping failures enter a visible exception queue. A reconciliation pass compares source revision, target identifier and recorded state, then permits controlled replay without duplicating the business action.

Build-to-order boundary

This page describes a solution concept, not a prebuilt or immediately available product. Exact fields, actions, interfaces, data retention and acceptance checks are confirmed before a build is authorized.