How a Pakistani Training Academy Scaled to 2,000+ Students with Odoo
ECOSIRE built a comprehensive student lifecycle system in Odoo. The Website module was configured as an enrollment portal where students browse courses, check batch availability in real time, and complete enrollment with integrated payment. CRM tracks the inquiry-to-enrollment pipeline with automated follow-ups for students who started but did not complete enrollment. Each course batch is managed as a project with structured tasks for each session, assignment, and assessment. Attendance is captured through a simple check-in interface, and quiz/assessment scores are recorded against each student profile. The Invoicing module was configured with automated installment schedules and payment reminders — overdue payments trigger escalating email/SMS sequences. Certificates are auto-generated upon course completion with unique verification codes that employers can validate through a public URL.
Temel Bilgiler
Zorluklar
Manual Enrollment and Scheduling Chaos
The academy offered 35+ professional certification courses across IT, accounting, and digital marketing. Enrollment was handled through Google Forms, payments confirmed via bank transfer screenshots on WhatsApp, and class schedules managed in Google Sheets. When a batch was full, the admin team often did not know until after accepting additional payments, requiring awkward refund conversations.
No Student Progress Tracking
Instructors tracked attendance on paper registers that were often lost or incomplete. There was no system for recording assignment submissions, quiz scores, or project evaluations. When employers called to verify a candidate certification, staff had to search through physical files — a process that sometimes took days and occasionally failed entirely.
Revenue Leakage from Installment Defaults
Over 60% of students opted for installment payment plans. Tracking who had paid which installment was managed in a spreadsheet that was updated manually when bank transfers were confirmed. An audit revealed PKR 1.2M in outstanding installments that had not been followed up — some dating back over 6 months — simply because they fell through the cracks of the manual system.
Sonuçlar
“We were turning away students because we literally could not handle more enrollment paperwork. ECOSIRE automated everything from signup to certificate issuance, and suddenly our bottleneck was not administration — it was classroom capacity. That is the kind of problem we wanted to have.”
Sırada Ne Var
The academy is launching online courses and plans to integrate a learning management system with Odoo for hybrid delivery. They are also exploring ECOSIRE Email Marketing automation for alumni engagement and course upselling to graduates.
Benzer Sonuçlara Hazır mısınız?
ECOSIRE ile bölge genelinde operasyonlarını dönüştüren işletmelere katılın. Bugün ücretsiz danışmanlık alın.