AI Invoice & Bill OCR Digitization

Name: AI Invoice & Bill OCR Digitization
Brand: ECOSIRE
SKU: ai-invoice-bill-ocr-digitization

Temel Özellikler

OCR plus LLM extraction of invoice header — vendor name, invoice number, invoice and due dates, PO reference and payment terms — mapped to account.move fields

Full line-item capture into account.move.line: description, quantity, unit price, per-line tax and account, with subtotals recomputed via @api.depends compute fields so the draft bill balances

Tax detection and mapping to your account.tax records (VAT / GST / sales tax), including reverse-charge and multi-rate invoices

Mobile-photo capture pipeline — snap a receipt or invoice from a phone and have it queued for extraction

Dedicated email-inbox capture — forward or CC an alias (e.g. bills@yourco) and attachments are auto-ingested via a fetchmail/mail-gateway pipeline

Automatic vendor matching against res.partner, with fuzzy name/VAT/IBAN matching and a draft-vendor fallback when no confident match exists

3-way match: auto-link extracted lines to open purchase orders and goods receipts, flagging price and quantity variances before posting

Per-document and per-field confidence scoring with a configurable threshold that routes low-confidence documents to a human review queue

Human review queue view (XML/OWL) showing the source image side-by-side with editable extracted fields for fast exception handling

Multi-language invoice support so documents in different languages are read and normalized into your Odoo fields

Multi-currency handling — foreign-currency bills detected and posted at the correct exchange rate against your company currency

Asynchronous batch processing via automated actions and scheduled ir.cron jobs so large uploads never block the UI

Duplicate-invoice detection (vendor + invoice number + amount) to prevent double-entry and double-payment

Audit trail: original document stored as an ir.attachment on the bill, plus an extraction log capturing what the AI read versus what a human corrected

Role-scoped access via ir.model.access.csv and record rules, multi-company aware, keeping the queue visible only to AP and finance

Structured extraction data exposed over XML-RPC / JSON-RPC for downstream automation and BI

Siparişe özel, sizin için baştan sona

Kendiniz kurmanıza gerek yok — ECOSIRE tarafından geliştirilen, kurulan ve desteklenen çalışır bir uygulama.

Sipariş verirsiniz

Tek seferlik geliştirme fiyatıyla başlayın. Kapsamı başlangıçta sizinle birlikte belirleriz.

Geliştirir ve kurarız

ECOSIRE, Odoo ortamınızda geliştirir, yapılandırır ve kurar.

Yayına alma + destek

Yaklaşık 2–4 haftada yayına alırsınız; lansman sonrası bir destek süresi de dahildir.

Bu Ürün Hakkında

Your AP team should not be retyping vendor invoices into Odoo. AI Invoice & Bill OCR Digitization is a build-to-order Odoo module that ECOSIRE designs, builds, installs and supports for you — it ingests vendor invoices, bills and receipts from mobile photos, scanned PDFs or a dedicated email inbox, then uses OCR plus an LLM extraction layer to pull the header (vendor, invoice number, dates), every line item, tax breakdown, subtotals and totals, and drafts a fully-structured account.move of type in_invoice in seconds.

This is not an off-the-shelf apps.odoo.com download and there is no instant-download. ECOSIRE builds the module net-new against your chart of accounts, tax codes, vendor master and approval flow, then delivers it as installable code with a proper __manifest__.py, tested on your data. Typical lead time is 2–4 weeks depending on scope and your document mix.

Under the hood it is native Odoo: a new digitization model extends and populates account.move and account.move.line, compute fields with @api.depends recalculate tax and totals so the draft bill balances before a human ever sees it, and record rules plus ir.model.access.csv keep the review queue scoped to AP and finance roles across multi-company. Extraction runs asynchronously through automated actions / scheduled jobs so a 40-page batch never blocks a user. Every document lands with a confidence score; anything below your threshold is routed to a human review queue with the source image shown side-by-side against the extracted fields, so a person only touches the exceptions.

The extraction layer auto-matches to existing res.partner vendors (creating a draft vendor only when none matches), reconciles lines against open purchase orders and receipts for a 3-way match, and maps VAT/GST/sales tax to your account.tax records — with multi-language and multi-currency invoices handled, including foreign-currency bills posted at the correct rate. Works with Odoo Community and Enterprise, and integrates cleanly with existing accounting, purchase and inventory apps. Structured data is available over XML-RPC / JSON-RPC for downstream automation, and QWeb keeps your posted-bill and audit outputs on-brand. ECOSIRE hands over the module, configuration, documentation, training and a support window so your finance team owns a reliable, auditable AP pipeline — not a black box.

Ne elde edeceksin

Installable Odoo module (net-new code) with a complete __manifest__.py, models, views, security and data files — versioned for your Odoo 17, 18 or 19 instance

Configuration against your environment: chart of accounts, account.tax codes, vendor master, journals, approval flow and confidence threshold

Capture-pipeline setup: email-inbox alias / mail gateway and mobile-photo intake wired to your instance

Security configuration: ir.model.access.csv entries and record rules scoping the review queue to your AP and finance roles, multi-company verified

Data-mapping and integration work connecting extraction to accounting, purchase (PO 3-way match) and inventory apps, plus XML-RPC/JSON-RPC endpoints documented

Technical and end-user documentation: admin config guide, reviewer workflow guide and an architecture note for your IT team

Live training session for AP/finance users and administrators, with a recording

Post-deployment support window with bug fixes and tuning of extraction accuracy on your real documents

Bu kimin için

AP Clerk / Accounts Payable team

Spends hours keying vendor invoices line-by-line into Odoo. This module turns their job into reviewing pre-filled draft bills and correcting only the low-confidence exceptions surfaced in the queue, eliminating the bulk of manual entry and typos.

Finance Manager / Controller

Owns accuracy, tax correctness and month-end close. Gets a faster, auditable AP pipeline with confidence scoring, duplicate detection, 3-way PO matching and a full source-document trail on every account.move — fewer errors, cleaner audits.

IT / Odoo Administrator

Responsible for the instance and its integrations. Receives clean native Odoo code (proper manifest, ORM models, security rules, scheduled jobs) plus XML-RPC/JSON-RPC access and documentation — no opaque third-party black box to babysit.

CFO / Business Owner (SME)

Wants AP costs down and cash visibility up without hiring more clerks. Gets faster invoice turnaround, fewer late-payment penalties and duplicate payments caught before they leave the bank.

AI Invoice & Bill OCR Digitization Nasıl Karşılaştırılır

Kriter	ECOSIRE	Özel Yapı	Rakip
Reads vendor invoices, bills and receipts into ready-to-post Odoo bills	Yes — OCR + LLM drafts account.move with lines, taxes and totals computed	Possible, but you build and maintain the whole extraction pipeline yourself	Some do basic OCR; line-item and tax accuracy varies by template
Fitted to your chart of accounts, tax codes and vendor master	Yes — configured to your exact accounts, account.tax and res.partner data	Yes, if you scope and code it correctly	Generic mapping; you adapt your data to the app
Confidence scoring with a human review queue for exceptions only	Yes — configurable threshold, image-vs-fields review view	Only if you design and build the queue	Sometimes; UX and thresholds are fixed by the vendor
3-way match to purchase orders and receipts	Yes — auto-links lines to open POs/receipts and flags variances	Possible with significant extra development	Rarely, or as a paid add-on
Multi-language and multi-currency invoices	Yes — tuned to the languages and currencies you actually receive	Depends entirely on what you build	Varies; often extra cost per language
Email-inbox and mobile-photo capture pipelines	Yes — both wired to your instance via mail gateway and mobile intake	You build both pipelines from scratch	Usually email only; mobile varies
Ownership, source code and dedicated support	Yes — you own the code, with training, docs and a support window	You own it but carry all maintenance	No — licensed SaaS/app, vendor-controlled
Native Odoo architecture (manifest, ORM, record rules, cron)	Yes — clean models, security, automated actions on 17/18/19	Depends on the developer's discipline	Varies; some ship heavy or template-locked code

AI Invoice & Bill OCR Digitization hakkında Sıkça Sorulan Sorular

How long until the module is delivered and installed?

This is a build-to-order module, not an instant download. After a short scoping call we build it net-new against your Odoo instance, chart of accounts, tax codes and vendor master. Typical lead time is 2–4 weeks depending on your document mix (languages, currencies, PO-matching needs) and the number of capture pipelines. We install it on a staging copy first, tune extraction accuracy on your real invoices, then deploy to production.

What support and updates do I get after go-live?

Delivery includes a post-deployment support window covering bug fixes and accuracy tuning on your live documents, plus training and documentation. You receive the source code and own it. We support Odoo 17, 18 and 19; if you upgrade your Odoo major version later, we offer a paid compatibility update. Extended support and enhancement retainers are available if you want us to keep improving extraction and add new document types over time.

Which Odoo versions and edition does it work with?

It is built for Odoo 17, 18 and 19, on both Community and Enterprise. The module extends native accounting objects (account.move, account.move.line, res.partner, account.tax) so it fits your existing accounting, purchase and inventory apps rather than replacing them. We target the exact version and edition running on your instance.

Is the OCR data accurate, and what happens when it is not sure?

Every document and field gets a confidence score. Anything above your configured threshold drafts a bill automatically; anything below is routed to a human review queue where the reviewer sees the original image next to the extracted fields and corrects only what is needed. Accuracy improves as we tune the model on your real vendor documents during the support window. Duplicate detection and 3-way PO matching add further safety before a bill is posted.

Where does my invoice data go — is it secure?

Original documents are stored as attachments on the bill inside your Odoo database. Access to the review queue and extracted data is scoped by ir.model.access.csv and record rules to your AP and finance roles, and it is multi-company aware. The extraction step calls an AI/OCR service to read the document; during scoping we confirm your preferred deployment (which provider, region, or a self-hosted OCR option) so it meets your data-residency and compliance requirements.

Can it read invoices in different languages and currencies?

Yes. The extraction layer handles multi-language invoices and normalizes the fields into your Odoo records, and it detects foreign-currency bills and posts them at the correct exchange rate against your company currency. During the build we confirm the specific languages, currencies and vendor formats you deal with so extraction is tuned for them.

Do I still need to enter anything manually?

For most well-formed invoices, no — you review a pre-filled draft bill and confirm. You only do data entry on genuine exceptions: unreadable scans, brand-new vendors with no match, or documents that fall below the confidence threshold. The goal is to move your team from typing every invoice to reviewing and approving them.