Calculate your PTO balance, monthly accrual rate, and projected year-end carryover. See exactly how many days are at risk of expiring.
Indicative statutory / typical minimum: 0 days/year — a starting point you can change above, not legal advice.
No federal statutory minimum — paid leave is employer policy or state law.
An annual entitlement of 15 days accrues 1.25 days a month (120 PTO hours a year at 8 h days). Hourly accrual earns 0.0577 PTO hours per hour worked over an assumed 2080-hour full-time year, which is the same 1.25 days a month — the entitlement is entered in days, and a part-time schedule accrues proportionally less.
Showing Jan 2026 – Dec 2026.
Spread evenly over the 9 elapsed months of the window.
6.25 days
50 hours
1.25 days
per month
10 days
Carryover: 5 days
5 days
Above carryover limit
5.0 days at risk of expiring
Based on your current accrual rate and 5-day carryover policy, you may forfeit 5.0 PTO days (40 hours) at year end. Consider scheduling time off before December 31.
For employees, incorrect PTO tracking can mean losing days they have legitimately earned. For employers, it creates legal liability — particularly in jurisdictions like California, France, and the UK where accrued leave is a statutory right that must be compensated upon termination. Employees routinely lose track of a balance that expires on a date nobody wrote down, which is why the accrual, carryover and expiry are modelled separately here instead of being collapsed into a single number.
Annual grant is the simplest method: employees receive their full PTO balance on the first day of the year. Monthly accrual is more employer-friendly as new hires earn time off proportionally. Per pay period (bi-weekly) is the most common in the US, with employees earning approximately 0.577 days per pay period for a 15-day annual entitlement. Hourly accrual is used in industries with variable hours, such as retail and healthcare, where each hour worked earns a fraction of a PTO hour.
The EU Working Time Directive guarantees a minimum of 4 weeks (20 days) annual leave and mandates that statutory leave cannot simply expire if an employee was unable to use it due to illness or operational reasons. Germany and France require carryover rights and additional compensation for unused statutory leave. The US has no federal carryover requirement — employers may implement use-it-or-lose-it policies in most states (except California, Colorado, Montana, and Nebraska where all accrued leave must be paid out upon termination).
Stop tracking PTO in spreadsheets. Odoo Time Off module handles accruals, approvals, carryover rules, and multi-country policies automatically — for teams of 10 to 10,000.