AI OCR Order & Invoice Capture

Hauptfunktionen

OCR plus AI parsing of PDF, PNG, JPG and scanned multi-page documents, including skewed phone photos and low-quality faxes

Three ingestion paths: forward-to-email inbox, drag-and-drop upload in the embedded admin, and an optional watched supplier mailbox

Auto-creates Shopify draft orders from inbound customer purchase orders via the Admin GraphQL API, preserving line items, quantities and notes

Supplier invoice and receipt line-item extraction that maps to multi-location inventory restock adjustments

SKU matching with exact match, barcode/UPC match, and fuzzy text mapping for supplier part numbers that differ from your SKUs

Human review and approve queue with side-by-side document image and parsed fields, per-line confidence scores, and edit-before-post

Learned supplier mappings so a corrected SKU or part number is remembered for that supplier's future documents

Parsed references, totals and confidence stored on order and product metafields for reporting and downstream automation

Export of normalized line-item data to accounting or inventory systems via CSV, JSON or a webhook to your endpoint

Duplicate-document detection so the same PO or invoice forwarded twice is not posted twice

Configurable rules: minimum confidence to auto-queue, suppliers to ignore, and which document types route to draft orders versus restock

Audit trail linking each Shopify draft order or inventory change back to the original source document

Auf Bestellung gebaut, komplett für Sie erledigt

Keine Selbsteinrichtung — eine funktionierende App, die von ECOSIRE erstellt, installiert und betreut wird.

Sie bestellen

Starten Sie mit einem einmaligen Entwicklungspreis. Den Umfang legen wir beim Kickoff gemeinsam fest.

Wir bauen & installieren

ECOSIRE erstellt, konfiguriert und installiert sie auf Ihrem Shopify.

Go-live + Support

Sie gehen in etwa 2–4 Wochen live, mit einem Support-Zeitraum nach dem Launch.

Über dieses Produkt

Wholesale and B2B merchants still receive most of their orders the old way: a PDF purchase order attached to an email, a scanned supplier invoice, or a phone photo of a receipt. Someone on your team retypes every line into Shopify by hand — and that is where the wrong SKU, the wrong quantity and the mispriced order come from.

AI OCR Order & Invoice Capture is a Shopify app that ECOSIRE builds, installs and supports specifically for your store. It ingests documents (forwarded email, manual upload, or a watched inbox), runs OCR plus AI parsing to pull out the supplier, dates, references and every line item, then matches each line to a real Shopify variant using exact SKU, barcode and fuzzy text matching. Nothing posts automatically: every parsed document lands in a human review and approve queue where your team corrects mappings and confirms quantities before anything is created.

On approval the app uses the Admin GraphQL API to create draft orders (for inbound customer POs) or write multi-location inventory restock adjustments (for supplier invoices and receipts). Parsed totals, document references and confidence scores are stored on order and product metafields, and a normalized line-item payload can be exported to your accounting or inventory system.

Because it is build-to-order, the app is scoped to your real documents and suppliers — not a generic template. This is not an instant Shopify App Store download. After purchase, ECOSIRE collects sample documents, configures the OCR templates and SKU-matching rules, installs the app on your store via a private OAuth flow, and hands it over working. The $249 one-time price covers the build and installation; ongoing parsing accuracy and Shopify API updates are covered under a support arrangement we agree with you.

Was Sie bekommen

A custom Shopify app installed on your store via private OAuth with the minimum required scopes (read/write orders, draft orders, inventory and products)

OCR and AI parsing pipeline tuned to your real supplier documents and invoice layouts

SKU-matching configuration covering exact, barcode and fuzzy mapping for your catalog and supplier part numbers

Embedded admin review-and-approve queue inside Shopify admin (Polaris UI)

Email ingestion endpoint and optional watched-inbox configuration

Metafield schema for storing document references, totals and confidence on orders and products

Export integration to your accounting or inventory system (CSV/JSON/webhook) as scoped

Configuration handover document plus a walkthrough session for your team

Für wen das ist

B2B / wholesale operations manager

Receives dozens of customer purchase orders per week as email PDFs and needs them in Shopify as draft orders without a team member retyping every line and getting SKUs wrong.

Inventory & purchasing lead

Reconciles supplier invoices and receiving paperwork against stock and wants line items pushed into multi-location inventory as restock adjustments instead of manual counts.

Finance / accounts payable owner

Needs clean, structured line-item and total data from supplier invoices exported into the accounting system, with each record traceable back to the original document.

Wie AI OCR Order & Invoice Capture im Vergleich abschneidet

Kriterium	ECOSIRE	Benutzerdefinierter Build	Konkurrent
OCR plus AI parsing of POs, invoices and receipts	Im Lieferumfang enthalten	Teilweise Unterstützung	Teilweise Unterstützung
Tuned to your real supplier documents, not a generic template	Im Lieferumfang enthalten	Im Lieferumfang enthalten	Nicht im Lieferumfang enthalten
Fuzzy SKU matching with learned per-supplier mappings	Im Lieferumfang enthalten	Teilweise Unterstützung	Teilweise Unterstützung
Human review-and-approve queue before posting	Im Lieferumfang enthalten	Teilweise Unterstützung	Teilweise Unterstützung
Auto-create draft orders via Admin GraphQL API	Im Lieferumfang enthalten	Im Lieferumfang enthalten	Teilweise Unterstützung
Multi-location inventory restock from supplier invoices	Im Lieferumfang enthalten	Teilweise Unterstützung	Nicht im Lieferumfang enthalten
Export to accounting/inventory via CSV, JSON or webhook	Im Lieferumfang enthalten	Im Lieferumfang enthalten	Teilweise Unterstützung
Instant self-serve install from the App Store	Nicht im Lieferumfang enthalten	Nicht im Lieferumfang enthalten	Im Lieferumfang enthalten
Build and installation done for you	Im Lieferumfang enthalten	Teilweise Unterstützung	Nicht im Lieferumfang enthalten
Predictable one-time price with no per-document metering	Im Lieferumfang enthalten	Nicht im Lieferumfang enthalten	Nicht im Lieferumfang enthalten

Häufig gestellte Fragen zu AI OCR Order & Invoice Capture

Is this an instant Shopify App Store download?

No. AI OCR Order & Invoice Capture is build-to-order. After purchase, ECOSIRE collects sample documents from you, configures the OCR templates and SKU-matching rules for your catalog, and installs the app on your store through a private OAuth flow. You receive a working, store-specific app rather than a generic listing you self-install.

How long does delivery take?

Typical delivery is about 2 to 4 weeks from the point we receive your sample documents and store access. Simple single-supplier setups land toward the shorter end; multi-supplier catalogs with messy or varied invoice layouts and an accounting export take longer. We confirm a firm timeline in writing once we have reviewed your documents.

What happens to ongoing support and updates after go-live?

The $249 covers the build and installation. After go-live we agree a support arrangement that covers accuracy tuning as new supplier document layouts appear, fixes, and compatibility updates when Shopify changes the Admin GraphQL API or required scopes. We will not silently let parsing drift; the app is maintained against your real document flow.

Does it post orders and inventory changes automatically without a human?

No, and that is deliberate. Every parsed document lands in a review-and-approve queue with the source image, the parsed fields, and per-line confidence scores. Your team confirms SKU mappings and quantities before anything is created. Only on approval does the app create a Shopify draft order or write a multi-location inventory adjustment. You can raise the confidence threshold over time, but a human stays in control of what gets posted.

What if a supplier uses part numbers that do not match my Shopify SKUs?

That is the common case and the app is built for it. Matching runs in layers: exact SKU, then barcode/UPC, then fuzzy text matching against product titles and supplier part numbers. When you correct a mapping in the review queue, the app remembers it for that supplier, so the same part number maps correctly on future documents without re-teaching.

Where does the parsed data go and can I get it into my accounting system?

Approved documents create Shopify draft orders or inventory restock adjustments, and the parsed references, totals and confidence are written to order and product metafields. A normalized line-item payload can also be exported to your accounting or inventory system via CSV, JSON, or a webhook to an endpoint you provide. We scope the exact export format with you during the build.